The minutes for the November 16, 2000, meeting were accepted and approved with the following corrections (M/S/U - Toppel/Jackins):

a) Page 1, Item I (Roll Call) Add Lorena Carrasco to attendance grid as absent.

b) Page 2, Item D.1 (Instructional Technology Committee), first paragraph, first sentence should read as follows: "Carol Toppel advised that the committee is seeking the support of the Academic Senate for a proposal to upgrade the computers in the E202 lab to PC’s the PC’s in the E2-202 lab rather than an upgrade of the MAC lab in E2-401.

c) Page 2, Item D.2 (Distance Learning Committee), last sentence: Correct Allen Bacon’s web site address to abinteractive.com.

The minutes for the November 30, 2000, joint meeting of the Academic Senate with the Division Chair Council were accepted and approved as submitted (M/S/U - Toppel/McGee).

The Senators agreed to reorder the agenda throughout the meeting to accommodate guests (M/S/U - Grams/Costanza).

IV. Oral Communication from the Public

Mina Jahan announced that until Bruce Judd’s position is filled, the department has been separated into different areas. Chris Olson, Institutional Research Analyst will report to Dan Matarangas, Mike Fee and Dick Sweetapple will report to Phil Pabich, and Win Shin Chiang will report to Lee Callaway. The remaining tasks will be covered by Mina, Sally Wisner (Web Master), and Pat Hudak. They will report to the VP of Instruction through Steve Dinger. Mina advised that the PC’s in E2-501 will be moved to E2-202, and serve as a hands-on lab for next semester. Any questions regarding instructional computers should be directed to Mina or Pat. The structure of the department will be determined after Bruce’s position is filled.

Mina also advised that an emergency policy and procedure is being developed for classrooms and will be announced soon. Emergency assistance should be available within ten to fifteen minutes.

As agreed, the order of agenda was suspended and moved to Item VII.A.

The Mission College Academic Senate and Division Chair Council (DCC) met last week to review twenty-six requests for new faculty hires for Fall 2001. After the meeting, the division chairs met with their senate representative to discuss ranking. The division chair rankings were turned in to the Office of Instruction on Monday and tallied. The results of the tally were distributed to the Senators at today’s meeting; sixteen positions were prioritized with an additional two held in the event that there are additional retirements, etc., that arise in the spring. The sixteen positions recommended by the DCC are as follows:

Fire Protection Technology Foreign Language (Vietnamese)

English/Communication Psychiatric Technician

Reading ESL

Graphic & Multimedia Design Library

Sociology/Anthropology DISC

Counseling (McClellan replacement) Child Development

Mathematics Physical Education

Allied Health Counseling/MESA Director

A second English/Communication position and a second Math position will be held, to be included in the event that additional changes occur in the spring; Roy Goody relinquished a CET position and there may be an additional retirement in the spring. In addition to the above, the DCC is also placing Hyacinth Stephens in a Fund 10 position, effective Fall, 2001.

Dianne asked for direction and the following motion was passed unanimously (M/S/U - Estrada/Hudak):

"that the Mission College Academic Senate accepts the recommendation of the Division Chair Council for faculty hires as submitted, to be forwarded to the college president."

Senator Toppel commended the senators and the division chairs on the process and the ultimate selections, noting that the selections made are across disciplines and are in keeping with the direction and goals of the college. Lee apologized for the delay in the time schedule this year, and anticipates that next year, the process will begin on time. Don Cordero urged the Academic Senate to revisit the Balance of Curriculum document.

B. Second Reading of Proposal for New CIT Department

Jason Halasa presented a proposal for a new Computer Information Technology (CIT) department to the Academic Senate at its November 16th meeting for a first reading. Dianne explained that since the current process does not include a sign off sheet for the department and division chairs (DC’s), she invited Jody Hacker to advise the Senate of the DC’s view on Jason’s proposal.

Jody reported that the Division Chair Council (DCC) received the proposal from Jason and indicated that members of the council were impressed with the effort and planning clearly demonstrated in Jason’s proposal. The DCC generally supported the proposal, since this is in keeping with the direction the college has agreed to move in, FTE is available to cover the current needs, and the community has demonstrated strong support for the proposal in the form of funding and computer donations. The concerns of the DCC centered around the possible need for more than one classroom and the cost to maintain the necessary software and hardware for the program.

As discussion continued, some general concerns were expressed about one person departments, as well as the availability of qualified instructors in this field, particularly when one considers the highly competitive salaries offered in industry. It was suggested that a contingency plan be considered should the single faculty member leave the college. Another question dealt with the possible combination of other computer system departments, and Lee indicated that the current organization of departments/divisions needs to be revisited in the future, and it is possible that the current configuration may change.

Aside from the concerns, there was strong support for the proposal, and the following motion was passed with one abstention (M/S/P - McGee/Johnson):

"that the Mission College Academic Senate approves the creation of a Computer Information Technology Department, effective Spring 2001 semester."

The order of the agenda was resumed and moved to Item V.

1. Pat Hudak reported that the Global Ed Committee had an extremely successful and interesting Brown Bag meeting on India yesterday in addition to others presented during the semester. The committee needs other members to help keep the program successful. Interested faculty

should contact Pat or Joan Powers.

2. Dianne announced that Brian Sloan will retire from the Board of Trustees at tonight’s Board meeting. The retirements of Mike McKenna, Tab Morales, and Jim Taylor will also be announced at tonight’s meeting.

3. In response to a question regarding the appointment of Jessie Gates as an interim dean to fill Cecelia’s position as Director of Admissions and Records, Dianne explained that

personnel could not find an interim replacement for Cecelia’s position at its current level. The position has not been elevated to a dean’s position on a permanent basis.

A. Curriculum Committee - No report on curriculum was presented.

B. Staff Recognition - No nominations were made at today’s meeting.

C. Committee Appointments - No committee appointments were made today.

D. 1. Instructional Technology Committee - *Carol Toppel reported that the committee met on November 29th, and agreed to request that the Academic Senate redefine the committee’s role to include technology purchases. The rationale behind the request is to ensure that the committee is made aware of classroom computer purchases and the technology support available for those purchases. It was suggested that distance learning be integrated with instructional technology as well. Dianne reminded the Senators that the organization of the committee is scheduled for evaluation next semester, and there are a number of pressing concerns both collegewide and districtwide. She offered to set the agenda for the next Senate meeting (January 25, 2001) as a one item agenda, dealing only with technology issues and concerns. Steve Kinsella has indicated an interest in discussing technology with the Senate, and she requested that the Senators prepare a list of questions and concerns to bring to that meeting. It was suggested that the members of the Distance Learning Committee, the Instructional Technology Committee, Staff Development staff, and the members of the Division Chair Council attend the meeting as well.

* Carol reported that she attended a teleconference meeting regarding an RFP to hire a consultant to develop a Tech II Plan. It was decided that three faculty members, to be selected, will work with the consultant, and the Packard grant will fund .2 release time for each member to participate. Dianne asked that the Instructional Technology Committee bring forward a recommendation for faculty committee members.

2. Distance Learning Committee - * Chris Moyers distributed a proposed five year plan for distance learning for the Senate’s consideration. Enrollment in distance learning courses has grown to approximately 2,500 students, and the college is now able to offer an AA degree in General Studies and in Social Science through a combination of on-line courses and telecourses. It is expected that the college will be able to offer AA degrees solely based on on-line courses in the near future; indeed, it can be done now in combination with WVC courses. * Chris advised that it is difficult to distinguish some of the courses offered online as Mission College courses. This has been discussed with Sally Wisner, Web Master, to consider the development of a means by which a - course can be identified and ensure that the course meets standards for appearance and other criteria. Chris suggested further that the curriculum form for Distance Learning courses be revised; she has prepared a protocol for instructors. She also recommended that a coordinator be assigned to assist faculty to meet established standards for MC courses in accordance with industry course standards. * Dianne thanked Chris for all her hard work. She requested that the Senators review the five year plan within their divisions and be prepared to consider adoption of the plan at a future senate meeting.

3. Staff Development - No report on staff development was made at today’s meeting.

4. Datatel Implementation Committee - * The committee met on Tuesday, and Amelia reported that there are two main issues of concern. As the deadline approaches for registration, there is great concern that the Datatel system is not working correctly and Datatel has not been able to solve the problems. It was suggested that both the Datatel system and the Santa Rosa system be allowed to run, with the latter serving as a backup in the event that the new system fails. The consultant has indicated that running both systems is not possible. * The second issue deals with funds within the Datatel budget intended for the replacement of MACs with PCs. Apparently, WVC bought PC computers to replace the computers in their Admissions and Records department some time ago. Now the Datatel Committee is suggesting that Mission College pay for its own computer replacements in Admissions and Records. Dan explained that the district purchased PC’s for last fall’s registration. These PC’s, however, are not smart enough for the Datatel system. * Lee explained that another mock registration was taking place today. * Dianne advised that apparently there is a new concern relative to wait lists. Students can be wait listed without any guarantee of admission and precluded from registering in another course within the same time block. This could have a negative impact on students and enrollment. The WVC Academic Senate has decided to shut off the wait list option for the summer session and next fall until any kinks can be worked out. Dianne asked for direction on this matter, and after some discussion, the following motion was passed unanimously (M/S/U - Toppel/Jackins:

"that the Mission College Academic Senate supports the hold on wait lists for the summer session and fall 2001."

If, in the future, it is determined that the wait list issue must be concurrent at both colleges because Datatel is an integrated system, the District Academic Senate will have to determine how to resolve this matter.

5. Workforce Development Committee - No report was made at today’s meeting.

As agreed, the order of agenda was suspended and moved to Item VIII.A to accommodate guests.

The District Transfer Center Plan, approved by the Senate on November 16, 2000, will be forwarded to the Board of Trustees this evening. The Mission College Transfer Plan for Fall 2000 and Spring 2001 was distributed to the Senators by Judy Hooper for review.

The plan, listing the following proposed goals and how they are expected to be implemented during the year were reviewed by the Senate members:

1. Develop systematic methods of identifying transfer ready students and develop a transfer tracking system to identify the transfer institutions to which students plan to enter.

2. Ensure that students receive accurate and up-to-date academic and transfer information.

3. Increase the number of Transfer Admission Agreements written to Mission College partnership campuses by twenty-five over the 1999-2000 academic year, and expand the number of baccalaureate institutions with which Mission College has Transfer Admission Agreements by a minimum of one campus.

4. Implement a Transfer Advisory Committee.

Judy noted that the college must submit a report to the state Chancellor’s Office on the college’s accomplishments in June, and she will report back to the Senate in the fall. After a brief discussion, the Senators unanimously endorsed the Mission College Transfer Plan as presented (M/S/U - Costanza/Akers-Martin). Dan expressed his appreciation to Judy for her hard work, particularly on such short notice. Dianne concurred and offered support from the Academic Senate.

The order of the agenda was resumed and moved to Item VII.C

The Senators received information on alternate calendars as prepared by the state Academic Senate and were asked to review them for today’s meeting. Mission College presently operates an eighteen week semester. Dianne explained that some districts are going to two fifteen week semesters, an intersession in January, and a summer session. Several districts in the state have gone to an alternate calendar and indicate a growth in enrollment. Dianne asked the senators for their view on the feasibility of considering alternate calendars.

Discussion ensued, and it was noted that shorter semesters are problematic for some disciplines, such as math and nursing. Other areas of concern involved evening courses, feeder high schools, university transfers, and union issues for faculty and staff. Lee reported that Yosemite Community College studied the question for over two years and settled on a year round sixteen week calendar (16-16-8). She noted that the ACE Calendar Committee set parameters for the college’s calendar to end before Christmas, start late, and be finished by Memorial Day. Furthermore, Mission College fought hard to maintain its own calendar within the district, and Lee expressed some concern about maintaining an independent alternate calendar under the new Datatel system. Lee recommended that a calendar committee be established to review and consider a number of models, and the senators agreed, by consensus, to support the formation of a committee and continue discussion. Dianne urged them to read the papers prepared by the state Academic Senate; they contain interesting and important information.

B. Discuss Proposal for New Video Collection Policy for MC Library

Senator Estrada distributed a proposal for revising the library’s video collection, its access and maintenance. The intent of the proposal is to develop a collection that will enhance curriculum and make the products more accessible. The Senators were asked to review the proposal and be prepared to discuss it further at the next Senate meeting.

At this time, the fire alarm was set off and the senators had to evacuate the building. Consequently, the meeting was adjourned at 3:50 p.m. (MS/U - Jackins/Hudak).

Correspondence, Publications, and Announcements are listed on the next page.

1. Letter dated December 4, 2000, from the state Chancellor’s Office re: Twelfth Advisory on Proposition 209 and Hi-Voltage Wire Works, Inc. v City of San Jose.

2. Letter dated November 29, 2000, from the Accrediting Commission for Community and Junior

Colleges re: Preliminary Agenda, January 7-9, 2001, Meeting of the Accrediting Commission.

1. The agenda for the December 5, 2000, meeting of the MC Classified Senate.

2. The agenda for the November 29, and December 6, 2000, meeting of the District Council.

3. The Summary Notes for the GAP meeting of November 8, 2000.

4. A publication, "The Use, Effectiveness, and Awareness of the Intersegmental General Education Transfer Curriculum (IGETC) An Evaluation" from the Intersegmental Committee

of Academic Senates.

5. The November 17, 2000, issue of DVC FORUM from Diablo Valley College Faculty Senate.

1. Request for Proposal from California State University re: California Academic Partnership Program: K-18 Partnerships to Prepare Students for Academic Success and the High School Exit Exam (with optional research component). A letter of interest is due January 2, 2001.

2. The League for Innovation in the Community College is sponsoring "Innovations 2001, A Conference Dedicated to Improving Student and Organizational Learning Through Innovation, Experimentation and Institutional Transformation." The conference will be held in Atlanta, Georgia, February 28-March 3, 2001.

3. A Call for Presenters has been issued for the Conference on Undergraduate Teaching and Learning: Reuniting the Education Family, to be held April 27, 2001, at CSU, Dominguez Hills. A Proposal Cover Sheet is available from the Senate Office and is due January 5, 2001.

These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.