I. Call to Order/Roll Call

The meeting was called to order by President Dianne McKay at 2:08 p.m.

Senators	A	P	Senators	A	P
Chiang (Ext. 3424) Math		X	Hudak (Ext.3419) ESL	X
Collins (Ext.2708) StudDev		X	McKay (Ext. 3418) Pres		X
Cordero(Ext. 3142) Stud Dev		X	Monroe (Ext. 3349) Tech		X
Cowels (Ext.3301) AAS		X	Patton (Ext. 3402) Comm		X
DelFrate (Ext. 3339)CommSv		X	Zaragoso AssocFac		X
Flolo (Ext.3309) AAS	X		Smith (Ext.3223) CommServ		X
Hill (Ext. 3366) CATA		X	Wilson (Ext. 3407) Comm		X

II. Approval of the Minutes

The minutes for the November 12, 1998, meeting were accepted and approved with the following changes (M/S/U - Patton/Collins):

Page 3, Item VI.D.2 (Technology Committee Report), second sentence was changed as indicated:

"Two Twenty-nine out of 31 requests will receive an upgrade."

Page 1, Item V.1 (Information & Announcements), third sentence was changed as indicated:

"The Chancellor questioned Don's right to write and sign the letter as he did."

III. Order of the Agenda

It was agreed that the Order of Agenda would be changed to accommodate guests; Item VIII.D will be discussed after Item VII.A. President McKay allotted time for each agenda item, and the Senators unanimously approved the order of the agenda and time allotments (M/S/U - Cordero/Collins).

IV. Oral Communication from the Public

There was no oral communication from the public at today's meeting.

V. Information & Announcements

1. ASB Representative, Nghia Bui announced that the ASB, VSA, and Latinos Unidos are sponsoring a dance to benefit hurricane victims in Central America. Donations of food, clothing, medicines, and cash are welcome.

2. Mission College's annual Speech Tournament will be held Thursday, December 3rd. All students are invited to participate in the event and all faculty are invited to act as judges.

3. The forum on the Chancellor's Search will be held at Mission College on Thursday, December 3, 1998, at 3:00 p.m. for Mission College staff and faculty.

VI. Administrative Business/Actions/Appointments

A. Curriculum Committee - No curriculum committee business was discussed today.

B. Staff Recognition

1. NISOD Nominations - Dianne explained that the deadline the Senate was given for presenting NISOD nominations was incorrect and the correct deadline is February 1. She asked the Senators if they wanted to put out a call for additional nominations or to simply forward the nominations already approved. The Senators agreed, by consensus, to forward the nominations already agreed upon.

2. Staff Recognition Awards - A resolution was presented by Don Cordero and accepted by the Senators for a first reading (M/S - Cordero/Patton). This resolution and accompanying documents will be presented for signature at the next Senate meeting.

C. Committee Appointments

1. Career Development and Placement Center Task Force - The state Academic Senate has requested that names of faculty interested in serving on this task force be submitted for consideration. Dianne advised that Laurie Collins and Brian Knirk expressed interest in

participating on this committee. The Senators unanimously agreed to forward their names to the state Academic Senate for consideration (M/S/U - Patton/Cowels).

2. Associate Faculty Representative - Senator Monroe introduced Gil Zaragosa to the Senate. Gil has been an Associate Faculty member at Mission College for the last 17 years. He has volunteered to represent Associate Faculty on the Senate, and the Senators unanimously approved his appointment (M/S/U - Cordero/Monroe).

3. Title 3 Advisory Committee - Don Cordero was unanimously approved as the replacement for Carol Beck on this committee (M/S/U - Collins/Wilson).

4. DBAC Subcommittee - President McKay reported that, due to a conflict in schedule, she will not be able to continue to serve on the DBAC Subcommittee charged to review the Budget Allocation Model. She has advised Dr. Callahan and Dr. Cepeda of this matter and she has

recommended to them that Don Cordero replace her on the subcommittee, and they have agreed. Don has agreed to serve at the Senate's behest, and the Senators unanimously approved his appointment to the DBAC Subcommittee (M/S/U - Patton/Collins).

5. District Faculty & Staff Diversity Committee - The Senators approved the appointment of Jonathan Brennan, Deborah LeFalle, Mary Moore, and Tab Morales to this

committee (M/S/U - Smith/Wilson). Dianne will forward the names to the Chancellor's Office.

D. Oral Reports

1. Workforce Development Committee - The committee held a short meeting with its focus on recruiting a chair for the committee from its members; Cliff has resigned as interim chair due to a busy schedule.

2. Technology Committee Report - Senator Cowels reported that the committee discussed how technology will be interfaced with future technology and how to plan budgeting for technology. There is a large sum of money to be distributed and how to allocate those monies was discussed.

3. Others:

a) Senate Subcommittee on A&R Concerns - Senator Patton reported that the committee has had some difficulty getting together. As an interim solution, Celia suggested that the existing written policy be firmly enforced and monitor the effect on the areas of concern. If the problems continue to exist, then the Senate can revisit and address those areas of concern. The Senators agreed by consensus.

VII. Old Business

A. Consider Hours By Arrangement Policy

Lee Callaway presented a revised draft of the Curriculum Committee's Guidelines for "By Arrangement Hours." She indicated the revisions to the guidelines since they were presented to the Senate last spring. Lee noted that these guidelines have been developed with Joe Samuels, the Dean of Instruction at West Valley College. The proposal has been reviewed by the West Valley College Curriculum Committee and Academic Senate and the Mission College Curriculum Committee. She acknowledged that Joe has advised that the WVC Academic Senate has recommended some minor changes, but she has not received them to date. She will return to the Senate with any significant changes.

During a lengthy discussion, several philosophical questions and concerns were addressed. It was suggested that the Office of Instruction emphasize to all faculty that a statement regarding Hours by Arrangement be included in the class syllabus if appropriate. Lee indicated that the Curriculum Committee is currently preparing a new form and manual which will reflect the guidelines for Hours by Arrangement. The following motion was passed (M/S/P - Cordero/Patton):

" to approve the Curriculum Committee's Guidelines for By Arrangement Hours contingent upon a review of the policy by the District Academic Senate within one year from now (2000)."

As agreed, the Order of Agenda was suspended and moved to Item VIII.D.

VIII. New Business

D. Consider Proposal re: Transfer Events Relative to Participants

President McKay explained that Sue Monahan, as Director of the Transfer Center, is often pressured by outside entities to be included in transfer events, some of which may not be appropriate or meet the standards of the college. Sue would like some direction on policy from the Academic Senate.

Sue advised that a list of pre-registered participants for the Fall transfer event at the college is received from an agency at CSU Sacramento. Once the event becomes public information, many other schools, agencies, the armed forces, etc., assume they are included as participants of the event. She has tried to maintain a policy that only WASC accredited institutions be permitted to participate in transfer events. Sue expressed particular concern regarding armed services entities that insist on participating rather forcefully. She has discussed these concerns with other people relative to the college's responsibility to the students and what the students are exposed to during these events. She has been advised that there is a law that allows for armed services to attend such events, especially if they are representative of an ROTC Program. If the service is not attached to an ROTC Program and space is unavailable, they may be declined access to the event. She asked the Senate for their view and for direction on how to proceed with future transfer events. This year's event is particularly difficult since there is a space problem.

The Senators agreed that ROTC Programs must be permitted to participate as long as the intent of their participation is academic transfer and not recruitment into the service. There was consensus that entities that do not have WASC Accreditation should not be included in the invitation.

Ms. Monahan also announced that Mission College was selected to host the Western Association of College Admission Counselors next year, to be held in the Gym on April 22-23, 1999. This is a two day event that will host 190 four-year colleges and will bring in approximately 5,000 high school students. She will return to the Academic Senate to discuss this matter further.

VII. Old Business (Continued)

B. Consider Approval of Proposed District Mission Statement

The Chancellor has asked the District Council (DC) to revise the district's mission statement, which has not been reviewed since 1984. The motivation for this request is related to the search for a Chancellor and the Mission College President; the purpose of the mission statement is to communicate the primary role of a community college to others. The current mission statement does not seem to reflect the mission statement set forth by the California Community Colleges. A draft prepared by a subcommittee of the DC was submitted to the Senators for review and consideration.

The concept of a mission statement was discussed, and there was some concern that the proposed statement does not truly reflect this district and its goals. Several suggestions were made and Dianne agreed to bring the comments and concerns back to the District Council for consideration. She noted that there are other entities reviewing the statement and the end result may not necessarily reflect all the Senate's wishes.

C. Consider Approval of Proposal from Senate Technology Subcommittee re: Committee Structure

A revised proposed structure for a Technology Steering Committee was presented to the Senators for consideration. Several Senators spoke to the issue, some indicating support for a broader representative group that will allow for a more global perspective and direct the college appropriately. Some reluctance to dilute the Senate's control of this committee was also expressed, and it was suggested that the new committee serve as an advisory committee to CBAC and the Academic Senate. It was noted that the proposed charge for the steering committee includes the prioritization of technology budget requests received from CBAC. This is not likely to be accepted by CBAC. It was suggested that a collaborative effort between CBAC and the steering committee on budget requests might be more acceptable.

The following motion was unanimously passed (M/S/U - Cordero/Collins):

"that the Mission College Academic Senate approves, as a first reading, the proposed structure for a Technology Advisory Committee that includes the suggestions of the MC Academic Senate."

A motion to suspend the order of agenda and move to Item VIII.C, VIII. B and VIII.E was approved (M/S/U - Patton/Cordero).

VIII. New Business (Continued)

C. Consider Approval of FY 2000 CBAC Budget Process

One of the areas of responsibility for the Academic Senate is to approve the budget process. Dianne explained that a subcommittee consisting of representatives from the Academic Senate, CBAC, and the Office of Administrative Services has reviewed the college budget process for FY 2000. This committee recommends maintaining the current budget allocation process for another year with only minor changes. The process was presented to the Senators for approval.

Discussion on the process indicated that it seems to be serving the college and the constituent groups satisfactorily, and since the current process calls for an evaluation on a yearly basis, the following motion was passed unanimously (M/S/U - Cordero/Smith):

"to approve the CBAC allocation model and contingency pages with one exception on the budget request timeline page: the last entry dated November 1999, should be changed to "as soon as possible."

It was noted that the composition of CBAC is still not satisfactory to all constituent groups and discussion will continue on this issue in the future.

B. Consider Budget Process from So. Orange Community College District

Senator Cordero presented a budget allocation model from So. Orange Community College District and compared it to our district's model. The current process in our district has monies coming into the district, with administrative salaries, full-time faculty salaries, and fixed costs deducted before any funds are allocated to the colleges. The remaining funds are allocated to the colleges based on FTES, and each college then covers the costs of classified staff, supplies, technology, librarians, and counselors. In comparison, the model from South Orange CCD distributes funds to the colleges first, with each college taxing itself for Central Services. Each college then dictates how money is budgeted. Don asked the Senators to consider support for this model so that he may take it forward to DBAC Subcommittee for consideration.

The Senators agreed, by consensus, to have Don take the new model to the DBAC Subcommittee for consideration, and it was suggested that it be presented to ACE as well.

E. Consider Cancellation of December 3 Senate Meeting

A forum on the Chancellor's search process will be held at Mission College on December 3, 1998, at 3:00 p.m., which interferes with the Senate meeting. Dianne asked the Senators to consider the cancellation of the December 3 Senate meeting. The Senators unanimously agreed to cancel the meeting (M/S/P - Wilson/Monroe).

A. Discuss Book Pricing Policy Relative to ASCCC

This item was postponed to the next Senate meeting.

IX. President's Reports

1. Board Meeting - No Report

2. Division Chair Council - Reports were given on a variety of operational issues: DBAC - AB1725 Subcommittee and their work on revising the accounting of non-teaching faculty to "above the line;" P.F.E. Steering Committee; and issues related to the fall catalog and schedule. Brigit Espinoza circulated the district's new Risk Management Procedures Manual and it was discussed and well received.

3. Others:

a) Meeting w President Cepeda - Dianne met with President Cepeda. Among issues discussed were replacing Dianne on the DBAC Budget Allocation Review Committee. President Cepeda shared the strategy and plan developed for presentation to the Land Foundation for the support of PE Phase II, and the plan for filling the Dean of Administrative Services vacancy on an interim basis. Dianne remarked that Rita made an excellent presentation to the Land Corporation and received funding for part 1 of PE Phase II.

b) College Governance Advisory Council - The committee met and discussed filling the Dean of Administrative Services vacancy; PE Phase II; smoking areas; and 1999 Mission College Preparing for the New Millenium - a proposal for a brochure and activity at Flex Days. President Cepeda also gave updates on the President's & Chancellor's searches; support for classified participation in shared governance; P.F.E.; Division Chair Council voting authority, CBAC membership, and progress on CGAC priorities.

c) College Budget Advisory Committee - The committee met to discuss the FY99 priority list; the last resort fund; process and/or funding for unfunded expenditures, including distance learning and additional security systems; and a proposal for a college contingency fund.

d) PFE Steering Committee - Senators Collins and Smith reported on the first meeting of this committee, during which expectations were discussed, followed by a strategic conversation with the Board to discuss broad guidelines and principles.

X. Correspondence, Publications, & Announcements

Correspondence

1. Letter dated November 4, 1998, from the state Chancellor's Office re: Grading Symbol for Unofficial Withdrawal and Composition of the College Curriculum Committee.

2. Letter dated November 18, 1998, from Nancy Rucker with a progress report on the Chancellor

Search.

3. Letter dated November 5, 1998, from the Defense Equal Opportunity Management Institute re:

Summer Associateships for Faculty. For information call (407) 494-2747 by December 15, 1998.

4. Letter dated October 26, 1998, from Regina Stanback-Stroud re: Economic Development Review Project.

5. Letter dated November 11, 1998, from the Accrediting Commission for Community and Junior Colleges re: Preliminary Agenda, January 7-8, 1999, Meeting of the Accrediting Commission, and a Request for Comment on Commission Policies and Standards.

Publications/Minutes

1. The 1997-98 Executive Committee Approved Minutes of The Academic Senate for CCCs.

2. A State of Learning Report on California Higher Education in the 21st Century from the California Citizens Commission on Higher Education.

3. The New Basic Agenda from the Board of Governors for CCCs - Policy Directions for Student Success.

4. The Agenda for the November 18, 1998, meeting of the M-WV Land Corporation and minutes for its October 15, 1998, meeting.

Announcements/Conferences

1. A Call for Papers has been issued for the 18th Annual National Conference on the First-Year Experience, "Dawn of a New Era, The First College Year in the 21st Century. The conference is to be held February 19-23, 1999, in South Carolina.

2. Sacramento City College International Studies Program will sponsor an International Studies Conference February 18-20, 1999, in Sacramento. The conference theme will be, "Educational Perspectives in a Global Environment."

3. The Office of Human Resources of the CCCs announces a funding opportunity available to the first 10 CCCs per colloquium that respond by December 11, 1998. Each college that sends a team of four campus leaders to the Commitment to Diversity Colloquia will receive a scholarship to help defray the costs. Additional information is available from the Senate Office.

4. The Technology in Education International Conference and Exposition will be held in Ontario, California, April 21-24, 1999.

XI. Future Agenda Items - No future agenda items were added at today's meeting.

The meeting was adjourned at 4:00 p.m. (M/S/U - Wilson/DelFrate). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.