The minutes for the October 21, 1999, meeting were accepted and approved as submitted (M/S/U - Jackins/Costanza).

The minutes for the October 28, 1999, meeting were accepted and approved as submitted (M/S/U - Costanza/McGee).

The following changes were made to today's agenda:

Item VIII.A (Consider Resolution on Departmental Dispute) is postponed to the Senate meeting scheduled for December 2, 1999.

Item VIII.B (Introduce Educational & Facilities Master Plan) will be addressed as the first order of business, with the Senate relocating to Room 219-220 in the Student Center to participate in the Introduction to the Educational & Facilities Master Plan. Upon completion of that presentation, Senators will then return to Conference Room A and resume the order of the agenda.

IV. Oral Communication from the Public

There was no oral communication from the public at today's meeting.

As agreed, the Senators moved to Room 219 at the Student Campus Center to attend the Introduction to the Educational & Facilities Master Plan presentation by the primary consultant Clarence Mangham, and the Architect's representatives Stephens Williams and Bryan Croeni.

B. Introduce Educational & Facilities Master Plan

The following staff members attended the presentation in addition to the Senate members: Lee Callaway, Worku Negash, Jim Van Tassel, Susan Monahan, Kay Ringel, Anna Szabados, Phil Pabich, Dan Matarangas, Tom Sanford, Jennifer Dennin, Helen Ostrander, Carolyn Kuri, Don Cordero, and Erlinda Estrada.

Lee explained the rationale and benefit of having an Educational and Facilities Master Plan (E&FMP) at this time. Although the existing Educational Master Plan, which dates back to 1993/94, is still current, the college's Facilities Plan will need to be updated within the next two years. In addition, the state Chancellor's Office recommends a current Master Plan, while the Department of Finance and the Legislative Analysts Office requires an Educational and Facilities Master Plan (E&FMP) for approval of submitted capital projects, college remodeling, or remodeling for new and expanded programs. Lee also advised that the college's last Accreditation Report included a recommendation that Mission College have a current Educational Master Plan in place by its next review. Lee cited internal reasons as well, primarily dealing with the future direction of the college, and meeting the needs of the students and the community. The Land Corporation has agreed to fund consultants to assist the district and the colleges in the preparation of these plans.

Clarence Mangham, the primary consultant, provided information on his background. He was positioned at the state in charge of approving all E&FMP's for all community colleges throughout California, and he is cognizant of the state's standards and criteria for E&FMPs. Mr. Mangham outlined the process that will be used to develop the plan. In essence, existing documents of a similar nature will be gathered, reviewed, and refined; the units/department/division plans will be developed; the appropriate programs and services that should be provided will be determined; plans and timelines for review within and without the college will be assembled; what space is available and how it is being utilized will be determined; and ultimately, the educational portion of the plan will then be coordinated with the facilities portion of the plan. The process will include consideration of the current status of the institution, its future direction, and how to attain that direction. A survey of the community will be conducted and incorporated into the research. The plan will be presented to the Board in several drafts.

Stephens Williams, the representative from the Architectural firm of MBT, made a presentation on his company's past association with the college and indicated that the facilities portion of the plan will incorporate, as much as possible, the original intent and design of the college. A comprehensive facility assessment will be made and all campus buildings will be evaluated relative to the Educational Plan. The consultants will be available on campus to assist with the process on December 3rd and December 10th and templates for the process will be provided. Information on the process as it is progressing at West Valley College is available on the WVC web page.

At this time the Senators returned to Conference Room A to continue the regular Senate meeting.

1. The next Mission College Senate meeting will be held on Thursday, December 2, 1999, and the District Academic Senate will meet on Thursday, December 9, 1999, at the Santa Clara City Park Community Recreation Center on Kiely Blvd. from 2:00 p.m. to 4:00 p.m. Items on the agenda will include the Allocation of PFE Funds and the District's Equivalency & Minimum Quals Process.

2. This evening's Board meeting includes a report on the Community Needs Assessment conducted by the consultant as part of the E&FMP. Another survey is being conducted for Mission College.

A. Curriculum Committee - Dianne reported that the committee is revisiting the Overlap Policy and will bring any recommendations back to the Senate for approval.

B. Staff Recognition - No nominations were presented at today's meeting.

C. Committee Appointments - No committee appointments were made at today's meeting.

1. Instructional Technology Committee - Carol reported that the committee is currently working on a Computer Lab Policy, which will be brought to the Senate for approval. In addition, the committee is developing a process for Duplicating Services via E-Mail, primarily for Associate Faculty. This too will be brought back to the Senate for approval.

2. PFE Committee Report - The committee will meet next Monday. Dianne reported that this is an extremely important topic for the Academic Senate for California Community Colleges (ASCCC). At the ASCCC's Fall Plenary Session, the state Chancellor, Tom Nussbaum emphasized that PFE money is expected to be used toward support of the five indicators for student success. Districts will be monitored very closely to ensure that the money is spent as intended. Dianne also stated that the WVC Academic Senate passed a motion reaffirming its position on shared governance relative to PFE funds.

3. Distance Learning Committee - No report

4. ASCCC Fall Plenary Session Report - President McKay and Senators Kleppinger, Patton, and Toppel attended the Fall Plenary Session of The Academic Senate for California Community Colleges. They all expressed their appreciation for the session and noted that the district's shared governance policy works extremely well compared to many other districts. Senator Patton expressed deep appreciation for all the hard work Ian Walton does at the state level.

5. Others - No other reports were made.

A final list of ranked faculty positions as prepared by the Division Chair Council in conjunction with the individual division Senators was presented to the Academic Senate for approval. The top five positions are: Counselor, Health, Engineering/Physics, Athletics, and ESL. Should an additional position become available, Business is ranked sixth.

The Senators passed the following motion (M/S/U - Patton/Kleppinger):

"to approve the ranking as presented and forward it to the College President."

Senator Toppel expressed her appreciation for the process, which functioned well and was fair. Her only reservation is that the process does not allow for the introduction of a new program. Dianne agreed to incorporate a step into the process to provide for the introduction of a new program, noting that the process will change as required. It was stated further that it should dovetail with the Academic Senate's policy on Creating New Departments. If an area approves a program, experimental FTE should be provided to the program for a trial basis.

B. Discuss Commencement 2000

Dianne advised that the West Valley College Academic Senate has agreed to hold its graduation ceremony at 3:30 p.m. on the last Friday of the semester, May 26th. This will permit Mission College to hold its ceremony at 6:30 p.m. Dianne reported that President Chris O'Hearn is working on a proposal to hold the Mission College graduation at the Santa Clara Convention Center.

C. Consider Name & Membership Change to CGAC

The Senators considered the proposed membership and name change for the College Governance Advisory Council. The original membership included a number of voting members and a number of ex-officio members. The intent of the proposal is to make everyone that serves on the committee a member of the committee and to decide issues by consensus. In addition, the current membership includes three members from each constituent body, and the proposal reduces that number to two members from each constituent body. Hence, the proposed membership for the council is as follows:

President

Vice-President of Instruction

Vice-President of Student Services

Dean of Administrative Services

Two representatives from the ASB

Two representatives from the Classified Senate

Two representatives from the MC Academic Senate

Plus representatives that serve on the council on the basis of their expertise, including representatives from the Division Chair Council, Community Education, Grants, Instructional Technology, PFE, Institutional Research, Staff Development, Student Services Council, and Workforce Development.

The proposed name for the council, Governance and Planning Council, better reflects the charge of the committee, which is also currently being reviewed. Dianne asked the Senate for direction, and it was recommended, in the spirit of shared governance, that the Senators be given time to obtain input from their constituents, particularly since this is a shared governance body. In light of this request, Dianne asked the Senators to consider that the meetings of the council are open meetings, and that this is a "test run," to see how the new process will work out. The following motion was passed with one abstention and one negative vote (M/S/P - Patton/Jackins):

"that the Mission College Academic Senate approves the proposed name change and membership list for the College Governance Advisory Council."

This item was postponed to the next Senate meeting, scheduled for December 2, 1999.

President's Reports #1-#5 were not presented at today's meeting.