I. Call to Order/Roll Call
The meeting was called to order by President
Dianne McKay at 2:04 p.m.
| A | P | A | P | ||
| Chiang (Ext. 3424) Math | X | Hudak (Ext.3419) ESL | X | ||
| Collins (Ext.2708) StudDev | X | McKay (Ext. 3418) Pres | X | ||
| Cordero(Ext. 3142) Stud Dev | X | Monroe (Ext. 3349) Tech | X | ||
| Cowels (Ext.3301) AAS | X | Patton (Ext. 3402) Comm | X | ||
| DelFrate (Ext. 3339)CommSv | X | Smith (Ext.3223) CommServ | X | ||
| Flolo (Ext.3309) AAS | X | Wilson (Ext. 3407) Comm | X | ||
| Grams (Ext. 2195)AF/SocSci | X | Other: Bui (ASB Rep), | X |
II. Approval of the Minutes
The minutes for the October 22, 1998, meeting
were accepted and approved as submitted (M/S/P - Hudak/Collins).
III. Order of the Agenda
It was agreed, by consensus, that the order
of agenda would be changed to accommodate guests.
IV. Oral Communication from the Public
Lydia Harris advised the Senate of her intent
to develop a Child Development Department for Mission College
students. She will make a formal presentation to the Student
Services Division, the Division Chair Council, and the Curriculum
Committee, ultimately returning to the Academic Senate for formal
and final approval. She asked that anyone with suggestions contact
her at Ext. 3228.
Jane Patton announced that a new Student Services
Handbook, funded by Title 3 grant monies, has been published and
will be distributed to all faculty some time next week. She pointed
out that a key feature of the handbook is tear out referral forms.
She commended Ellen McAlister for her work in the development
of the handbook.
Cliff Monroe urged that faculty consider attending
the Vocational Education Faculty Leadership Seminar scheduled
for March 26 and 27, 1999, in Monterey, for a flat fee of $50.00.
All seminar expenses will be covered by Bay Regional Consortium.
Applications for participation must be submitted by Friday, December
11, 1998, to the Bay Region Consortium, 1176 Cranberry Avenue,
Sunnyvale, California 94087. Participation will be limited to
70 community college faculty for each seminar. Additional information
and application forms are available from the Academic Senate Office.
V. Information & Announcements
1. Don Cordero advised that he was called in to meet with the interim Chancellor, Dr. Callahan, relative to a letter he wrote to the Editor of the San Jose Mercury News regarding the recent Board election. Pat Andrews, representing ACE, and Dianne McKay, representing the MC Academic Senate attended the meeting as well. The Chancellor questioned Don's right to write
and sign the letter as he did. It was noted that reference was made to the district's agreements with Mike Rao and Rose Tseng by Dr. Callahan. Ian stated that this matter has been discussed by the ACE Executive Council in closed session. It is felt that a communication from the Academic Senate and ACE regarding this matter is warranted and should be considered. Dianne agreed to place this item on the agenda at the appropriate time.
2. President McKay announced that Amy Grams has officially resigned from the Academic
Senate as the Associate Faculty Representative. She asked the Senators to recruit Associate Faculty from within their divisions to fill the two vacant Senate seats for Associate Faculty.
3. Dianne announced that Ian Walton was re-elected as the Area B Representative at the Fall Plenary Session of the State Academic Senate. This position places him on the State Senate's
Executive Committee.
4. The 1998 edition of The Forum from the state Academic Senate includes an essay written
by Ian Walton (Page 30) and the production committee was chaired by Lin Marelick.
5. Approximately 20,000 summer and spring
class schedules have been mailed to all currently enrolled Mission
College students.
VI. Administrative Business/Actions/Appointments
A. Curriculum Committee - Diane Lamkin reported that the committee will review proposals for two new certificate programs, Community Health Workers for the Disabled and Retail Floristry. She reported that some members of the Curriculum Committee attended the presentation made by Charlie Klein of the state Chancellor's Office regarding certificate programs. Currently, only certificate programs that require 18 units or more must be approved by the state Chancellor's Office. Another problem facing the committee is defining the difference between Vocational Education and Community Education courses, particularly relative to college credit. Ian reported that the state Chancellor's Office is concerned about the increase in the number of certificate programs with a small number of units. The state Academic Senate presented a new proposal for dealing with small unit certificate programs at the fall session, but it was not adopted because of some concerns presented mostly by vocational education deans. There was a brief discussion on the conversion of the Retail Floristry program from Community Ed to Vocational Ed and whether or not the proposal should be presented to the Academic Senate prior to being presented to Curriculum Committee. * Diane noted it is time to consider the selection of Chair for the Curriculum Committee for next year.
B. Staff Recognition - No motions were submitted at today's meeting.
C. Committee Appointments
1. Select Faculty Reps to President's and Chancellor's Search Committee - Dianne McKay and Steve Dinger were selected by written ballot as the primary candidates for the President's Search Committee. Jean Replicon and Jody Hacker were selected as alternates. Carolyn Fisher and Teri Chiang were selected by written ballot as the primary candidates for the Chancellor's Search Committee. Lydia Harris was selected as an alternate.
2. Select Faculty Reps to Partnership for Excellence Steering Committee - The Senators agreed that names submitted late are to be considered (M/S/U - Patton/Hudak) along with those submitted on time since six faculty members must be selected. The Senators selected the following faculty, by ballot, to serve on the PFE Steering Committee:
Laurie Collins Ann Roberts
Betty Grayson Judie Smith
Jody Hacker Carol Toppel
As agreed, the order of agenda was suspended
and moved to Item VIII.A to accommodate Dan Matarangas.
VIII. New Business
A. Discuss First Week Registration Practices
Dan Matarangas, Vice-President of Student
Services, advised the Senators of a practice currently taking
place at the college that may have significant legal implications.
Currently, it is possible for a student to enroll in a class
during the registration process, pay the fee, obtain a receipt,
and then be denied a place in the classroom by the instructor,
the reasons being that the student may not have attended the first
class and the instructor admitted an add during that time. It
is his view that a student who is legally registered in the class
cannot be denied a place in the class. He explained further
that this is not a pre-requisite issue. This is an issue that
occurs primarily during the first week; students can be added
to open classes during the first week. An open class can be closed
in line, then reopened in line, and then closed once again.
Discussion ensued and a number of possible
scenarios were presented. It was noted that the faculty handbook
and a note on the original roster advises that students who do
not attend the first class will be dropped. Dan stated that the
notation on the roster will be changed. It was also stated that
it is the prerogative of a faculty member to zero out a class
processed through the division chair; there is a form in Admissions
& Records for that purpose. When a class is zeroed out, students
may not enroll in a class without the instructor's signature.
It was finally agreed that this matter should
be referred to the Senate's Subcommittee working with Celia Esposito
on other issues that concern Admissions & Records. Jane invited
Dan to attend the next meeting, tentatively scheduled for next
Thursday, November 19th, at 1:00 p.m., in Center Space.
Dan referred to another issue regarding attendance.
The catalog, which is considered a legal document, used to state
that a student had as many excused absences as there were hours
in the class; a five unit class allows for five absences. The
policy was not intended to take the prerogative away from the
instructor, but rather to clearly state that a student could be
dropped from a class if the number of absences exceeded the number
of legal excused absences. He believes the policy is no longer
stated in the catalog. He asked the Senate to consider and resolve
the matter, presenting its position to faculty, so that a uniform
policy can be carried out. This matter was also referred to the
Senate's Subcommittee on Registration concerns and recommendations
on all the concerns involving registration will be brought back
to the Academic Senate for discussion and consideration.
The order of the agenda was resumed.
D. Oral Reports
1. Workforce Development Committee - The committee will meet tomorrow.
2. Technology Committee Report - Senators Cowles and Hudak reported that the committee has approved the final list of requests for upgraded computers for distribution. Two out of 31 requests will receive an upgrade. Pat stated that a new multi-media room location is being considered, possibly W2-301 or N3-410. It was noted that an official room assignment committee for the college does not exist. Dianne agreed to look into the matter of how rooms are assigned and report back to the Senate.
3. Others:
a) Balance of Curriculum Committee
- Don reported that the committee met two weeks ago with Rita
and again last Friday. He suggested that Rita be invited to the
Senate. He also noted that Lee Callaway is preparing a progress
report on the balance of curriculum. He suggested that a call
for new committee members be issued, stating that the committee
to date has proven to be an excellent committee with good people
and good results.
VII. Old Business
A. Consider Approval of MCAS Subcommittee Report on New Departments
The Senators reviewed Draft #5 dated October
23, 1998, and it was recommended that the processes for creating
and eliminating departments be separated and presented as two
distinct processes and policies. Several revisions were suggested,
and it was agreed that Senators Cordero and Monroe will work on
the document and finalize it for presentation to the faculty for
consideration at a flex day event.
B. Consider Approval of Proposal from Senate Technology Subcommittee re: Committee Structure
Pat Hudak requested that this item be postponed
until Bruce Judd can be present to speak to the issue.
C. Consider Adoption of MCAS Goals for 1998/99
The Senators received, reviewed, amended,
and discussed a list of categorized goals prepared by Dianne and
how to implement the goals. The goals will appear as agenda items
for resolution, implementation, and/or assignment to a Senate
subcommittee.
The remaining agenda items under new business
were postponed to the next Senate meeting.
IX. President's Reports
1. College Budget Advisory Committee - The committee met to review and give final approval to the budget allocations for 98-99. Discussion and approval was given for the need of the Executive Administration team to reallocate $80,000 to support evening administration, weekend college etc. CBAC Budget Process - The committee has met twice to review the CBAC process for FY 2000. The college agrees to rely primarily on the Senate's advice in this budget process. Much progress has been made and this process will come to the Senate soon for review.
2. State Academic Senate Plenary Session - Dianne attended this conference where many topics were discussed and presented including information on Shared Governance, Partnership for Excellence, Associate Faculty Issues, New Legislation, Accreditation, CalWORKS, Enrollment Management Techniques, Certificates, Ed. Code Review, Basic Skills, Intellectual Property, and many other topics. Many resolutions were passed at the Saturday session, and Ian Walton was elected by acclamation to be the Area B representative and sit on the Executive Committee. Congratulations, Ian!!
3. District Council - The meeting included discussion on the Staff Development Plan and the plan to evaluate the structure of Staff Development, Revised District Mission Statement, and the District non-discrimination policy.
4. Organizational Information Group - The OIG met to discuss various items of importance to the organization of the college. Among these were discussion of an Office Manager for the Vice President of Student services, issues related to alignment of and equity among divisions, hiring an interim budget person until Alan Hiromura's position can be hired; and representation at Division Chair meetings.
5. District Budget Advisory Committee - Two DBAC subcommittees met: 1. The review of the AB 1725 accounting for full-time faculty and the manner by which counselors and librarians will be counted in the allocation formula based on changes in AB 1725. Progress continues to be made in this area. 2. The DBAC subcommittee to review the Budget Allocation Model: This group had its first meeting with its consultant to lay out the process.
6. Others:
a) Meeting with President Cepeda - Dianne met with President Cepeda to discuss topics including the CBAC Budget Process, A possible Year 2000 document, and the idea of hiring an interim for the budget office until the Dean of Administrative Services is hired.
b) AB 1725 - The
committee met to approve equivalencies for four faculty. Also,
the legality of awarding single course equivalencies under Title
5 was discussed. Discussion ensued on how to better align our
decision making process with Title 5 regulations.
X. Correspondence, Publications, & Announcements
Correspondence
1. A memo from the Grants and Advancement Foundation Offices re: Innovation Fund Opportunities.
2. Letter dated October 21, 1998, from the state Chancellor's Office re: Fund for Student Success
RFA & Instructions, terms, conditions Documents.
3. Copy of a letter dated October 13, 1998, from Regina Stanback-Stroud to Ed Gould, CCC
Student Services & Special Programs enclosing Noncredit Matriculation documents for 1998/99.
4. Copy of letter dated September 22, 1998, from Dan Matarangas and Regina Stanback-Stroud
re: Realignment of Administrative Responsibilities for Areas. . .
5. Copy of letter dated October 16, 1998, from Regina Stanback-Stroud re: Evening Administration.
6. Letter dated November 4, 1998, from the state Chancellor's Office re: Grading Symbol for Unofficial Withdrawal and Composition of the College Curriculum Committee.
Publications/Minutes
1. The October 23 and November 6, 1998, issues of DVC FORUM, from the Diablo Valley College Faculty Senate.
2. The minutes for the October 15 and October 22, 1998, meetings of ACE.
3. The agenda for the November 4, 1998, meeting of the District Council.
4. The Fall/Winter 1998 newsletter, Business Strategies from the Silicon Valley SBDC.
5. The November 2, 1998, issue of FA NEWS from the Foothill De-Anza Faculty Association.
6. The minutes for the October 28, 1998, meeting of the District Budget Advisory Committee.
7. the October 1998, special edition of THE BULLETIN of Higher Education Administration.
8. The October 29, 1998, UPDATE f from the Faculty Association at Santa Rosa Jr. College.
9. The agenda for the October 27, 1998, meeting of DBAC.
Announcements/Conferences
1. The Bay Region Consortium has scheduled a Vocational Education Faculty Leadership Seminar for March 26-27, 1999, in Monterey. Application for participation must be submitted by Friday, December 11, 1998. Participation will be limited to 70 community college faculty.
2. Harriett Robles, WVC Dean of Instruction and Matriculation, will be on leave Spring 1999 semester. The college plans to select an interim Dean until Harriett returns. The formal announcement and application will be available from Human Resources in early November. The position is open to all current WVMCCD full-time faculty.
3. Mission College has been selected as the host of the Annual Western Association of College
Admission Counselors two day high school/college recruitment fair to be held on April 22-23,
1999. The fair will be held in the gym.
4. A Call for Papers and Presentations has been issued for the Syllabus 99 Conference & Expo, scheduled for July 24-28, 1999, at the Santa Clara Convention Center. Proposals are due by
November 30, 1998.
5. The NISOD International Conference on Teaching and Leadership Excellence will be held in
Austin, Texas, May 23-26, 1998. A call for Proposals has been issued with a deadline of
December 15, 1998.
6. The 12th Annual Statewide Conference "MasCaras:" "The Faces of Latina Leadership" will be held in Palm Springs, March 24-26, 1999.
7. A Call for Presenters has been issued for the Consortium for Community College Development's 11th Annual Summer Institute, to be held in San Antonio, June 20-23, 1999. The deadline for submissions is December 4, 1998.
8. A Call for Proposals has been issued by the League for Innovation in the Community Colleges for its Innovations 1999 Conference, to be held in New Orleans, June 20-123, 1999. Deadline
for submissions is December 4, 1998.
Additional information on all the above is
available from the Academic Senate Office.
XI. Future Agenda Items
No future agenda items were added to today's
agenda.
The meeting was adjourned at 4:05 p.m. (M/S/P - Patton/Flolo). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.