I. Call to Order/Roll Call

The meeting was called to order by President Don Cordero at 1:42 p.m. Senators present: Lois Carroll (Instructional Support Serv., Ext. 3226), Betty Christopher (Commercial Services, Ext. 3341), Don Cordero (Pres/Counseling, Ext. 3142), Gail Greenwood (Social Science, Ext. 3446), Judy Hooper (Student Services, 3146), Mike McKenna (AAS, 2752), Peggy Messerschmidt (Communications, Ext. 3415), Clint Poe (Natural Science, Ext. 3436), Joan Powers (ESL, Ext. 3401), Helayna Thickpenny (CATA, Ext. 3368), and Karl Ting (Math, Ext. 3442). Also present: Husam Asfoor (ASB Rep) and Vicki Johnson (ASB Rep).

II. Approval of the Minutes

The minutes for the October 24, 1996, meeting were accepted and approved as submitted (M/S/U - Powers/Christopher).

III. Order of the Agenda

The Senators passed a motion (M/S/P - Greenwood/Asfoor) to add the following item under Old Business as Item G (Discuss New Faculty Hires for Academic Year 1997/98) as an emergency item. The issue arose after the agenda was printed and the matter needs to be discussed as soon as possible in order to direct the Senate President's action on this subject. This item will be the second item for discussion under old business. Also added to the agenda is Item VI.C.2 (Confirm Appointment of Linda Retterath to Screening Committee for Innovation Fund Grants).

IV. Oral Communication from the Public

Judy Hooper advised the Senate that a faculty member has expressed concern regarding the filthy condition of the elevators. A memo was sent to the custodial staff approximately two weeks ago, and there has been no response or change to the condition of the elevators to date. Several recommendations were made that the matter be brought to the attention of the Health Committee, the Safety Committee, the Dean of Instruction, and/or Alan Hiromura, who sits on the Safety Committee and deals with facilities.

Husam Asfoor reported that six members of the Mission College ASB attended a conference in Long Beach last weekend hosted by the California Community Colleges Student Advisors Association (CCCSAA). The conference was attended by representatives from over 100 community colleges, and the students found the conference extremely beneficial.

V. Information & Announcements

1. Don announced that Saroj Sabherwal has resigned from the Mission College Academic Senate as the representative for the Technology Division. To date, the division has not replaced her on the Senate. Saroj will be serving on the Curriculum Committee.

2. Helayna reported that the CATA Division has passed a resolution requesting that the Academic Senate take action re: additional paper work for faculty, particularly referring to pre-requisites and curriculum. This matter will be placed on the agenda for the earliest possible date.

3. As of November 7, 1996, the results of the election for Trustees to the District Board are as follows: Phil Stokes (24.8%), Chris Constantin (19.5%), Joy Atkins (19.5%), Frank Jewett (18.2%), and Norman Abrahams (18.2%). The Registrar of Voters has advised that there are 50,000 absentee ballots that are yet to be counted, hopefully before Thanksgiving.

4. Don attended the Fall Conference of The Academic Senate for California Community Colleges in Costa Mesa. He attended breakout sessions on curriculum and new program development. He reported that Distance Learning is now to be known as Technologically Mediated Instruction (TMI) and that there is no language in Title 5 that pertains to the discontinuation of programs. He noted that Mission College has a very high presence at the state level through Lin Marelick and Ian Walton, who are both very well respected. He also noted that our district is considerably ahead of many other districts in California.

VI. Administrative Business/Actions/Appointments

A. Curriculum - No curriculum business was reported today.

B. Matriculation - No matriculation business was reported today.

C. Committee Appointments

1. Confirm appointment of Saroj Sabherwal to Curriculum Committee - The Senators unanimously confirmed the appointment of Saroj to the Curriculum Committee (M/S/U - Thickpenny/Christopher).

2. Confirm Appointment of Linda Retterath to Screening Committee for Innovation Fund Grants - The Senators unanimously confirmed the appointment of Linda to the Screening Committee (M/S/U - Christopher/Ting).

D. Staff Recognition - No nominations were made at today's meeting.

VII. Old Business

A. Approve Executive Committee's Prioritization of Future Agenda Items

The Senators passed a motion (M/S/P - McKenna/Powers) to approve agenda items as prioritized by the Executive Committee. Those items do not explicitly include senate goal items, which Don will incorporate into the agendas as appropriate.

G. Discuss New Faculty Hires for Academic Year 1997/98

Don reported that at last Monday's Division Chair Council (DCC) meeting the Division Chairs ranked proposed full-time faculty positions and copies of the ranking form were distributed to each Senator. Don advised the Division Chairs, the Deans, and the college President of the Senate's recommendations immediately following the last meeting by memo. He noted that the Senate's recommendations were not entertained, accepting partial responsibility for the omission; apparently all the necessary paper work was not submitted. Don has requested that this matter be placed on the DCC's agenda for November 18. Judy reported that each Division Chair was provided paper work for each recommended position submitted by departments, as well as a tally sheet, and they were asked to rank the positions on their own. Jim Taylor was asked to make a presentation at the next DCC meeting (November 18, 1996) on the pros and cons of an Athletic Program, incorporating input from the community as well.

The Senators discussed the situation, agreeing there is a distinct dilemma in that the Division Chairs have, in essence, by their choices, established a direction for the college. The Senators expressed concern regarding the effect this will have on the work and efforts of the Balance of Curriculum Committee. In addition, it was pointed out that although the Division Chairs have some data to support their position, it is indisputable that the Academic Senate is the body empowered by Title 5 and Board policy to establish academic policy. In light of the fact that this organizational structure is operating in its second year, Don suggested we discuss the Senate's concerns with the DCC and come to some resolution on this matter.

Husam expressed the students' concerns relative to the Division Chair Council's process and action, with particular reference to the Athletic Program. The students are concerned that the shared governance process has been circumvented in not considering the strong indications from the student body that supports an athletic program. If the program continues with Associate Faculty, the students expect the program to fail. Husam asked if this ranking can be changed, and Don opined that it could be changed by the college President or by a resolution from the Academic Senate. The students intend to attend the next DCC meeting and pursue the issue of an Athletics Program.

Ultimately, the Senators agreed that this matter should be placed on the agenda for the next Senate meeting (November 14, 1996) as an Action item.

B. Discuss Appointment of Faculty to Serve on Hiring Committee for Assistant to the Chancellor

To date, the Mission College Academic Senate has not been asked to appoint a faculty member to the Hiring Committee for the Assistant to the Chancellor. Don asked for clarification at yesterday's ChAdCo meeting, but Mike, sitting in for Rose, was not able to respond. Don asked the Senators for direction.

During discussion it was noted that there are some indications that the Chancellor intends to select her own committee without consulting the Academic Senates. Concern was expressed that such action would be in violation of the District Shared Governance Policy. Don was directed to notify all faculty that all faculty appointments to Hiring Committees as well as other committees must be made through the Academic Senates.

C. Discuss Exec. Committee's Recommendations re: Dist Shared Governance Policy

The language in the district's Shared Governance Policy that refers to College Council has aroused some concern. Don will invite Ian Walton, co-author of the policy, to address the Senate and provide some historical background and the intent of the language in order to properly address the concerns and action of the Senate. This matter will be discussed at the next District Academic Senate meeting.

D. Update on Proposed District Academic Senate Meeting & Agenda

December 5, 1996, has been set as a tentative date for a District Academic Senate meeting, to be held at West Valley College from 2:00 p.m. to 4:00 p.m. Since the last District Academic Senate meeting was held at West Valley College, the Senators directed Don to set up the meeting for either a Tuesday or a Thursday at Mission College.

Don advised that proposed agenda items include Common Course Numbering and the District Shared Governance Policy.

E. Update on Proposed Meeting with ACE and Senates

The ACE Executive Council would like to meet this semester with the District Academic Senate to discuss Load Book, Tenure Review, Performance Goals Committee's recommendations, and other issues. Don indicated that the District Academic Senate meeting scheduled for December 5 will include the ACE Executive Council and the agenda items as mentioned in Items D and E of today's minutes.

F. Discuss Revisions to the Computer Applications Policy

The Computer Applications (CA) Policy indicates that all CA classes will be 1/2 to 1 unit introductory courses. The Senate has been asked to reconsider the policy in light of the fact that a Computer Applications Department has been formed.

The Senators passed the following motion after a brief discussion:

"that the Mission College Academic Senate re-examine the Computer Applications Policy after a full-time faculty member has been hired and assigned to the CA Department and brings forth an overview of the department to the Academic Senate."

VIII. New Business

A. Report on New Method for CC Measurement of Transfer Effectiveness

This item was postponed to the next Senate meeting.

B. Consider a Formal Request to Include a Staff Lounge in one of the New Buildings under Construction

This item was postponed to the next Senate meeting.

IX. Reports

1. PreBoard Meeting Report - The Board of Trustees meeting will be held this evening, and the agenda is short. Don reported that the agenda includes the Leadership Facilitator Training (See Item IX.7 for additional information).

2. District Budget Advisory Committee Report - * Don reported that members of the committee were prepared to insist that the District Budget Advisory Committee remain in tact and continue to function as it did under Deanna Walston. The consultant, Dr. Reckmeyer, reviewed the policy which indicates that DBAC is to serve as an advisory council to the Chancellor and the council's purpose is to involve all constituencies in all decisions relative to the budget. In effect, there will be no change to the District Budget Advisory Committee. * The Budget Allocation Model needs to be reviewed once more; we need to determine how the revenue that comes into the district is identified and how the money is allocated. For instance, there is a 2% tuition reimbursement that comes back to the district from the state, but those monies were not returned to the colleges.

3. College Budget Advisory Committee Report - The deadline for Furniture and Equipment requests is November 18, 1996.

4. ASCCC Fall Session Report - See Item V.4 (Information and Announcements), Page #2.

5. Balance of Curriculum Committee Report - The committee is holding a workshop for Department Chairs or designee on November 18, 1996. Don urged the Senators to attend the workshop and encourage the Department Chairs to attend as well.

6. Performance Goals Committee Report - Don will attend the Performance Goals Committee meetings regularly. The committee is allocating WSCH per the recommendation of the District Budget Advisory Committee with two kinds of WSCH, low WSCH that allows you to have a class with 300 WSCH/FTE. This was intended to encourage offering classes not offered very often or to offer classes necessary to complete a program. There are low WSCH classes available. The PGC sends a report out on E-Mail and Don encouraged the Senators to review that report.

7. Others: Leadership Facilitator Training Workshop - A workshop to obtain feedback on the training was held on Wednesday, November 6, 1996. A strong message was delivered that the program is not cost-effective in that the information is not relevant and not meeting the needs of staff. The following initiatives were crafted in 1995: 1) Human Resources' Hiring Process, 2) Student Success, 3) Technology/Distance Learning. Dr. Reckmeyer has been hired as a consultant to the district and Lana Bone is serving as the Strategic Plan Coordinator on reassigned time.

X. Correspondence, Publications, & Announcements

Correspondence

1. An E-Mail message and information from Bev Ledwith on supported software.

2. A distribution list for 95/96 Corporate Training and Economic Development Distributions for Mission and West Valley Colleges.

3. An E-Mail message from Ed Kleppinger re: the guidelines and applications form for 1997/98 Sabbatical Leaves.

4. An E-Mail update, dated October 28, 1996, from Karen Thaxton, Director of EDI, to Dr. Tseng and distributed to all E-mail users.

Publications/Minutes

1. The agenda and minutes for the October 30 meeting of the District Budget Advisory Committee, and an agenda for DBAC's November 20, 1996, meeting.

2. A meeting summary for the October 30, 1996, meeting of the Staff Development Grant Committee.

3. The October 25, 1996, issue of the DVC FORUM.

4. The agenda for the November 7, 1996, meeting of the Mission-West Valley Land Corporation and minutes for its October 17, 1996, meeting.

Announcements/Conferences

1. A Call for Presentations has been issued for the 4th Annual Leadership Alliance's Diversity Conference, "Realizing Optimal Human Relations." The conference will be held in San Diego, April 30 - May 3, 1997, and the deadline for submitting presentation proposals is December 31, 1996.

2. The CCC Quality Consortium is sponsoring a number of workshops on, "Introduction to Continuous Quality Improvement for the California Community Colleges." The workshop is scheduled for various dates and locations in November and December.

3. The Academic (For Distance Learning) will hold its Winter Session January 6-17, 1997. An application and additional information is available from the Senate office.

4. The 83rd Annual Meeting of the Association of American Colleges and Universities on, "Educational Integrity and Institutional Choices," will be held in Atlanta, Georgia, January 16- 18, 1997.

5. The week of April 21-25 has been selected for the Spring Humanities Forum, "Thinking Green: Humanism and the Environment."

6. The Mission College Health Center will be sponsoring the Great American Smoke-Out Day scheduled for Thursday, November 21, 1996.

Additional information on all the above is available from the Academic Senate Office.

XI. Future Agenda Items

No new agenda items were offered at today's meeting.

The meeting was adjourned at 3:18 p.m. (M/S/U - Greenwood/Hooper). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.