The minutes for the October 5, 2000, meeting were accepted and approved (M/S/P - Toppel/Costanza).

The minutes for the October 19, 2000, were accepted and approved with the following corrections (M/S/P - Costanza/Johnson):

Page 2, Item VI.A (Curriculum Committee Report) - First sentence, third line, date of Board consent agenda is changed from November 22 to November 2.

Third sentence is changed as follows indicated by strikethru and underlined Italics: "He encouraged the consideration implementation of the recommendations offered in the report.:

Page 4, Item D (Progress Report on Curriculum/Basic Skills), first paragraph, first sentence change as indicated by underlined Italics and strikethru: "Senator Costanza reported that the ESL Department has been working with the English Department to address the needs of students from the lower end of the curriculum through the transition from ESL to English. Two new courses below level 1 will be offered in Spring 2001 and a subcommittee of ESL is working with the English Department."

Page 4, Item D, first paragraph, third sentence: Change Patricia Butler to Priscilla Butler.

It was agreed that the order of agenda will be changed to accommodate guests (M/S/U - Hudak/Moore).

IV. Oral Communication from the Public

Erlinda Estrada advised that the library is currently undergoing a collection review; the librarians have made their recommendations relative to the books in the stacks. An e-mail has been sent out to faculty regarding the sections that have been completed or those in the process of being completed. Every book being considered for either withdrawal or reorder has a pink slip in the book. Faculty are welcome to visit the library and review the completed sections. Those books that are in reasonable condition may be sold at a book sale, and those in bad condition will be recycled.

1. Pat Hudak announced that Bruce Judd has resigned his position at Mission College. This will have a major impact on the college and directly affect instruction. He asked that the Academic Senate consider how the position should be structured and how the Senate should be involved in the recruitment process. Bruce took on many different responsibilities and his

departure is significant. Dianne agreed to discuss the matter with President O’Hearn and to

place this item on a future agenda for further discussion.

2. Dianne stated that if the Senate gets through today’s agenda, she will cancel next week’s

regularly scheduled meeting. The final decision will be made at the end of today’s meeting.

A. Curriculum Committee - Alex reported that 37 new course proposals and a number of course revisions in distance learning courses will be presented to the Board for approval at tonight’s Board meeting. It was noted that the Library has not received copies of the proposed courses to determine whether or not it can support the course. Alex will look into the matter and make sure that the Library receives the necessary information.

B. Staff Recognition - No resolutions were presented at today’s meeting.

C. Committee Appointments

1) District Council - As directed at the last Senate meeting, Dianne discussed the question of whether or not Betty Grayson’s appointment to the District Council as a MC Academic Senate representative presented a conflict of interest. Betty is the MC Staff Development Coordinator and the District Council serves as the Staff Development Steering Committee. Dianne reported that the council members agreed there was no conflict of interest. In the interim, Phil DeMarco submitted his name for consideration as well. The Senators elected Betty Grayson to the position by written ballot. Dianne thanked them both for their willingness to serve.

1. Instructional Technology Committee Report - Carol Toppel reported that she attended the state Academic Senate’s session meeting on Technology, and she invited Ian Walton to attend the Instructional Technology Committee’s meeting held yesterday since he has been involved at the state level serving on the state Senate’s Technology Advisory Committee. This year, $45 million has been distributed to all 108 community colleges to be used in specific categories. Each college has been advised as to how much Telecommunication Technology Infrastructure Program (TTIP) money it will receive; Mission College’s share is $249,313. Of that money, $25,000 is designated for the development of a technology plan for 2000-2005. Another part of the money is for the Total Cost of Ownership, which deals with computers and the infrastructure concerning computers. The grant recommends that computers be upgraded every three years, based on one computer per 20 students. Mission has more than one computer for every 20 students; the college has 850 student computers. Therefore, the college’s upgrade cycle may take longer than the recommended three year period. This year, $100,000 is designated for the upgrade, and $51,502 for human resources (i.e. staff training).

At tonight’s meeting, the Board will consider the approval of the allotments to these categories. Carol advised that the Instructional Technology Committee is very concerned that a technology plan will be approved without input from the Academic Senate. The committee meets as an Instructional Technology Committee every other week to discuss planning, and a meeting has been scheduled for November 3rd, from 9:00 a.m. to 2:00 p.m. to discuss the college’s technology planning for the next five years. She encouraged the Senators to attend the meeting. It is imperative that any plan consider the current status of the college, as well as the college’s vision for distance learning, additional labs, additional multi-media rooms, the needs of faculty, and the college’s needs for future growth in the area of technology. The state Academic Senate is concerned that the original intent of technology in education may be lost. It is intended to support and enhance instruction; the two areas of the Tech II Plan that must be addressed are student access and student success.

Dianne advised that there was discussion on this plan at DBAC, and she and Jim questioned the numbers. They were advised that this was a cursory plan and just consisted of the numbers dealing with the money; a plan is not included. Based on that information, she and Jim did not pursue the matter further. However, it is her view that Carol’s point is well taken. It is apparent that the Instructional Technology Committee is very concerned and is seeking support from the Senate to ensure that the actual development of the plan is driven primarily in conjunction with the Academic Senate, the Instructional Technology Committee, and the Distance Learning Committee. It appears that the district plans to hire a single outside consultant to develop one plan for both colleges, and there is concern that it will be done without input or guidance from the faculty; there is no sign-off from the Senate on the proposal going to the Board. Carol pointed out that the Board agenda item under Technology Planning (Page 74) indicates that funds under this category will be used by West Valley College, Mission College, and the district’s Information Systems department to develop an interrelated technology plan in conjunction with the colleges’ academic, facilities, and current technology plan. It states further that a planning group will be identified in November. Carol emphasized the importance of, and the need for, the Academic Senate and its pertinent committees to be involved in the development of the plan.

As discussion ensued, the Senators unanimously passed the following motion (M/S/U - Estrada/Akers-Martin):

"that the Mission College Academic Senate directs its President, Dianne McKay, to address the Board of Trustees on behalf of the Academic Senate, the Instructional Technology Committee, the Distance Learning Committee, and the ASB and reflect their concerns relative to the development of the Tech II Plan for the college. As this is an academic issue, the Senate must be involved in the process. There is concern that the $25,000 will be used to hire an outside consultant, that the plan will not have faculty input, and will not reflect the college’s and the academic senate’s perspective."

Dianne agreed to present the Senate’s concerns to the Board at tonight’s meeting. (PLEASE NOTE: Just prior to this evening’s Board meeting, Dianne and Jim Wilczak spoke with Vice-Chancellor Steve Kinsella advising him of the MC Senate’s motion (as shown above) and the Senate’s concerns regarding the Tech II Plan. Steve assured both Jim and Dianne that there would be faculty input into both the decision making process relative to how the plan will be written and into the content of the plan so that it reflects the colleges’ technology needs. Based on Steve’s assurance of the Senates’ involvement, Dianne opted not to directly address the Board on this matter. Dianne and Jim will continue to monitor the situation and take action as necessary.)

As agreed, the order of the agenda was suspended and moved to Item VII.A to accommodate guests.

Dan Matarangas and Gus Kugler, the bookstore manager, were introduced to the body. Dianne explained that the Senate is trying to clarify issues of concern relative to the bookstore in order to facilitate the operations of the bookstore and to keep communications open so that everyone can understand the issues involved. A call to faculty was issued by the Senate asking for comments relative to the bookstore. She advised that some of the complaints centered around the number of books ordered and the time the books arrived.

Gus explained that it is company policy to cut a book order based on sales history, and unless an instructor specifically requests that the order not be cut, he is obligated to comply with the company’s policy. Another complaint is that reorder forms are preprinted and distributed too early, before the number of sections are known. It was suggested that the forms not be printed until the sections are identified. Gus explained that the early distribution is due to specific deadlines for reporting the percentage of adoptions prior to the "buy back" of students’ books. The purpose of this policy is to save students money, since only books already adopted can be bought back and to increase the store’s profit. Dan explained that Gus uses the previous Spring’s sections. It would be helpful if the department chair advises Gus if a department increases its number of sections. Then Gus can increase the order accordingly. It was suggested that it is important to indicate the section number in addition to the number of sections in order to differentiate between lecture and lab classes. Gus explained that it is company policy to enter the number of sections as soon as possible. When the schedule is published he enters the schedule as printed and changes courses to agree with the schedule. The system can only accept three sections for any one course, but he can enter the term "all sections" to cover more than three sections.

Erlinda reported that since the library stocks copies of all textbooks, library staff members have been working with Gus. The situation is very difficult, since only 36% of book requests are in, despite passed deadlines. It was explained that the return rate is so low because faculty do not yet know what will be required. Another explanation is that the forms arrive too close to, or after the due date.

Regarding the bookstore’s hours, the faculty would like the store’s hours to be extended during the first two weeks of classes and during the beginning of late start classes. Gus explained that this fall, the bookstore’s hours were extended to 8:30 a.m. to 9:00 p.m., Monday through Friday, and from 10:00 a.m. to 2:00 p.m. on Saturdays during the first two weeks. At the Division Chair Council, Gus offered to make arrangements with specific faculty members to keep the store open for a particular time slot to accommodate late start classes for book purchases.

The student representatives on the Senate stated that the bookstore prices for textbooks are too high and there are too few used books available. Too often students are attending classes for the first month without a textbook. Gus explained that the turn-around time for a book reorder is approximately seven days, depending on the publisher. He understands the frustration, but the situation is out of his control. He also reported that the company does not restrict the buy back of students’ books. The reason the bookstore may not buy back all used books is if a new edition is to be released. Dan advised that Barnes and Noble does have a web site that allows students to purchase books, using the bookstore for delivery if there is a problem. Gus stated that does not apply to shrink wrapped texts or new books.

Dianne thanked Gus and Dan for coming and extended an invitation to both of them to return to the Senate at any time to keep communication open.

The order of the agenda was resumed and moved to Item VI.D.2.

2. Distance Learning Committee - *Chris Moyers reported on the current activities of the Distance Learning Committee. She indicated significant growth in the number of distance learning courses and student registrations to over 2,000 registrations. These figures include credit contract education telecourses. The committee is working on a number of issues, including the development of a protocol for, and the maintenance of ADA requirements for disabled students interested in distance learning. She noted that all new courses have closed captions. * The committee has been discussing the difference in the time it takes to teach an on-line class versus a regular lecture class. If there are more than 20 students in the class, many more hours are needed for an on-line class. It was suggested that the Academic Senate consider the problem and determine whether to lower the limit of the number of students in a class. * Chris advised that a new DL course form has been developed and must be attached to the curriculum outline form, and submitted to the Curriculum Review Committee (CRC). These forms are available from the CRC representative or from Dee Gonzales. * Chris also indicated that Mission College is close to offering a complete AA degree program through a combination of on-line and telecourses. There are three courses that need to be added: two humanities courses and a Spanish language course. The college will be able to offer an AA program when those courses become available. * Chris reported that the committee meets the second and fourth Wednesday of each month and is open to all interested faculty.

* Dianne asked if the committee has yet addressed the Academic Senate’s areas of concern and its request for a five year plan. The Academic Senate is seeking the Distance Learning Committee’s recommendation for a growth plan for adoption by the Senate. Chris advised that the committee is attempting to survey departments and divisions for interest in offering distance learning courses in order to determine the feasibility of offering an AA program, to determine how much growth is desired, and how much growth is necessary. Discussion veered to the resignation of Bruce Judd and its impact on the college. President O’Hearn stated that he just received official notice of Bruce’s resignation yesterday, and he will consider the position very deliberately. It is his hope that some of Bruce’s tasks can be parceled out on an interim basis until a specific plan is developed. Dianne stated that the Academic Senate would like to be involved in the development of that plan.

* President O’Hearn stated that the college needs a five year strategic plan for distance learning, to be designed irrespective of whether departments are prepared to participate or not. The college needs distance learning because our students need it. He discussed his own experience in teaching and dealing with TV and on-line courses, and advised that studies on pedagogy of on-line courses are underway. His view as to the rigor of such courses has changed with his own experience of working toward his Ph.D. on-line. There is a great deal of rigor in the course work in the program he has undertaken, and it is clear that the professors spend an inordinate amount of time in preparation and contact with students taking courses on-line. He expressed his strong support for a distance learning program and offered to help and participate on pertinent committees as time allows.

3. Staff Development - No report was made at today’s meeting on staff development.

4. Datatel Implementation Committee - Amelia repeated a request for someone to sit in for her on a very important meeting scheduled for November 7th. Pat Hudak agreed to participate and report back to the Senate.

5. Workforce Development Committee - Cliff advised Dianne that the Tech Prep Committee has expressed a willingness to serve as the Workforce Development Committee. He will report further at the next meeting and will work with Regina to determine the direction of the committee. He also reported that over 100 students from Milpitas will tour Mission College and meet with tech prep instructors on November 21, 2000, from 10:00 a.m. to Noon, with lunch being served in HM.

Dianne reported that she presented the Senate’s motion to Clo Hampton, President of ACE, and discussed the matter with her. Clo recognized that the evaluation portion of the article is unenforceable and expressed a willingness to review and revise the article. She explained that the intention of the article was to maintain a balance between full-time faculty who have retired, want to teach, and are in competition with associate faculty members who have re-employment preference. In addition, the article was intended to provide the department with an opportunity to select preferred faculty. Clo agreed that the article as written does not fulfill its intention.

Phil stated that he discussed this matter with Clo as well, and he understands the intention of ACE. It seems well intended and, in an attempt to make things equal, they wind up coming in the back door. They are creating extra work for faculty without extra pay. The Senate, under its scope of responsibilities, should be able to recommend some resolution. After a brief discussion, Dianne stated that the Senate will continue to monitor ACE’s attempts to resolve this problem.

The Senators received copies of a draft for the college’s mission statement, core values and goals as prepared by a subcommittee of the Governance and Planning Council (GAP). The subcommittee’s task was to formulate the values and goals for the college based on feedback from flex days, the Movers and Shakers, and in accordance with Title 5, WASC requirements, and the Ed Code. Dianne reported that the Board reviewed this document at the last strategic conversation on E&FMP, and the draft was well received.

The document lists eight core values with broad goals for the implementation of those values and how they relate to the direction of the college. The core values are as follows:

1. Culture of the Institution

2. Teaching and Learning

3. Comprehensive Student Services

4. Community Connections

5. High Performance Educational Institution

6. Diversity

7. Planning and Institutional Effectiveness

8. College Facilities

The Senators also reviewed the revised mission statement for the college, and several additional revisions were recommended at today’s meeting. Carol Toppel will take those recommendations to GAP for consideration.

Betty Grayson attended the Academic Senate for California Community Colleges’ (ASCCC) Fall Plenary session, and she encouraged all the Senators to consider attending future sessions. Funds are available and there is much to learn. Betty reported on the state of the state address, which she attended. The most significant issues discussed in the address are as follows:

• There is a move toward a virtual university. The ASCCC is watching this trend carefully. It appears to be more of a maneuver to retain technology money in Sacramento rather than distribution to the colleges.

• There was discussion on funding for community colleges as compared to K-12. Chancellor Nussbaum stated his view that it isn’t so much that the governor is against community colleges, but that he is not as aware of the community college system. The colleges were encouraged to bring the system to the attention of the governor.

• Third major issue is the 50% rule. A Santa Monica City College lawsuit has prompted the state Auditor’s Office to claim that the Chancellor’s office is not monitoring the 50% rule appropriately. The state auditor visited ten community colleges and found that six of them were not in compliance with the 50% rule, based on using criteria that differ from the criteria used by the Chancellor’s Office. The auditor’s criteria do not allow for release time to be used in support of education to count towards the 50% rule; the state Chancellor’s criteria allow for release time when considering the 50% rule. The two offices are still at odds and the question has not yet been resolved.

• Dianne and Carol expressed their appreciation to President O’Hearn for his contribution to the ASCCC’s reception, which was exceptional this year.

• Relative to the 50% rule, Dianne advised that Vice-Chancellor, Steve Kinsella has looked into the status of the district’s colleges and reported that the colleges are in compliance with the state Chancellor’s guidelines with approximately 52% of the budget utilized for instruction.

• In a separate matter and in accordance with Title 5 regulations, Chancellor Nussbaum has requested that a five year plan be developed to achieve a 75/25 full-time/part-time ratio for the use of discretionary funds over and above COLA and growth. Steve Kinsella will head the group in this district that will write the plan. Dianne noted that Mission College is currently at 67% full-time faculty. The lack of money has hampered the state’s community colleges from reaching the desired ratio.

Dianne reported that Carol served as the voting delegate for the District Academic Senate, and Carol reported on a number of resolutions that were passed at the session, particularly dealing with privacy rights relative to e-mail and intellectual property rights. The ASCCC recommends the use of an external server in order to ensure privacy and intellectual property rights. The resolutions document will be on file in the Academic Senate Office for review by interested faculty and staff.

C. Discuss Feasibility of Alternate Calendars

Dianne advised that the Academic Senate for California Community Colleges has adopted a position paper that presents models for alternative calendars and raises issues of concern. She noted that statistics indicate that many of the districts that have gone to an alternate calendar have experienced an increase in enrollment. She advised the Senators of inerest in alternate calendars, such as a 15/16 week semester and an inter-session of five weeks. The Senators will discuss this matter further at a future meeting.

1. Governance and Planning Council - Dianne reported that the council discussed PFE monies and procedures, as well as accreditation and the question of district operations at Mission College.

The remaining reports were postponed to the next Senate meeting.

1. A motion from the Division Chair Council, dated October 23, 2000, regarding the continuous inoperative status and disrepair of the college’s copy machines.

2. Letter dated October 23, 2000, from the state Chancellor’s Office re: amendments to STRS nominations.

1. The October 23, 2000, issue of the DVC FORUM from the Diablo Valley College Faculty Senate.

2. The October 2000, issue of Accreditation NOTES from the WASC.

3. The agenda for the October 17, 2000, meeting of the MC Classified Senate.

4. The agenda for the October 25, 2000, meeting of the District council.

1. The 23rd Annual International Conference on Teaching & Leadership Excellence will be held in Austin, Texas on May 27-30, 2001. Additional information is available from the Senate office.

2. California Community Colleges will hold a collaborative conference by ED>Net on March 12- 14, 20001 and CCCAOE on March 14-16, 2001, at the Holiday Inn Golden Gateway in San Francisco. Call 1-800-344-3812 for ED>Net registration information and visit website www.cccaoe.org. for registration information for the CCCAOE conference.

3. The next Staff Development Grant Applications deadline is November 27, 2000.

4. The Mission College Testing Center will be open for additional hours starting October 17th for make-up tests. The center will be open on Tuesday and Wednesday evenings from 5:00 p.m. to 8:30 p.m. and on Saturdays from 9:00 a.m. to 1:00 p.m. when classes are in session through December 9th. For additional information contact Virginia Mach, Ext. 5098.

No future agenda items were added at today’s meeting.

It was agreed that next week’s meeting will be canceled and the meeting was adjourned at 4:10 p.m. (M/S/U - Hudak/Toppel).

These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.