I. Call to Order/Roll Call
The meeting was called to order by President
Dianne McKay at 2:13 p.m.
| A | P | A | P | ||
| Chiang (Ext. 3424) Math | X | Hudak (Ext.3419) ESL | X | ||
| Collins (Ext.2708) StudDev | X | McKay (Ext. 3418) Pres | X | ||
| Cordero(Ext. 3142) Stud Dev | X | Monroe (Ext. 3349) Tech | X | ||
| Cowels (Ext.3301) AAS | X | Patton (Ext. 3402) Comm | X | ||
| DelFrate (Ext. 3339)CommSv | X | Smith (Ext.3223) CommServ | X | ||
| Flolo (Ext.3309) AAS | X | Wilson (Ext. 3407) Comm | X | ||
| Grams (Ext. 2195)AF/SocSci | X | Other: Wain (ASB Reps) | X |
II. Approval of the Minutes
The minutes for the October 8, 1998, meeting
were accepted and approved (M/S/U - Flolo/Collins) with the following
corrections:
Page 3, Item VII.A (Recommend Priority List
of Faculty Hires to the President), third paragraph, second sentence,
was changed to read as follows: "The Student Services Council
is asking that non-instructional faculty be paid out of categorical
regular faculty funds in compliance with the law,
placing non-instructional faculty into the same budget cycle as
new full-time faculty."
Page 6, Item VIII.B (Confirm the Senate/Faculty
Role in Faculty Hiring Committees), the motion at the top of the
page was corrected by deleting the last sentence and including
it in the motion to read as follows (M/S/U - Del Frate/Wilson):
"that the Mission College Academic Senate
reaffirms the primary role of faculty in initiating and hiring
new faculty, and the chair of the hiring committees will be selected
by faculty on the committee. Other members are included by invitation
from the faculty on the committee. In case of a dispute,
the Academic Senate President will arbitrate with the Academic
Dean.
III. Order of the Agenda
There were no changes to today's order of the agenda.
IV. Oral Communication from the Public
A draft letter regarding a particular candidate
for the Santa Clara seat on the District's Board of Trustees was
distributed to the Senate members as information.
Tarisa Wain, ASB President, announced that
student representatives will be selected to sit on the Presidential
Search Committee. She urged the faculty to submit the names of
students that they feel would serve the college well and who might
benefit from the experience of serving on the Mission College
Presidential Search Committee to her (Ext. 2702) or to Carolyn
Kuri (Ext. 2751).
V. Information & Announcements
1. Dianne stated that last night's Candidates' Forum went well; approximately 70 people were present to hear five of the seven candidates present their qualifications, their views, and answer questions. The forum was videotaped, and the tape will be available from the Academic Senate Office.
2. The ASB is sponsoring a Halloween Fiesta on Thursday, October 29, 1998, from Noon to 1:00 p.m. in the Center Space. All faculty, students, and staff are invited to participate in the
celebration.
3. Senator Cordero attended an interesting software demonstration. He indicated that this system, if implemented within the district, might provide an opportunity to renumber the curriculum.
VI. Administrative Business/Actions/Appointments
A. Curriculum Committee - No curriculum business was discussed at today's meeting.
B. Staff
Recognition - Dianne explained that the call for NISOD nominations
was recently received by Rita Cepeda with a very short timeline,
and Rita has gained a one week extension for the college. Traditionally,
the Senate forwards the names of those faculty selected for the
Faculty Recognition Awards and, if there is time, a call for nominations
goes out to general faculty. Dianne asked the Senators how they
would like to proceed. It was agreed that the recipients of the
Faculty Recognition Awards (FRA) be forwarded as the college's
nominees along with the ASB's Faculty of the Year recipients (M/S/U
- Cowels/Hudak) as follows:
Douglas Edwards Associate Faculty of the Year (ASB)
Gail Greenwood Publishing Excellence (FRA)
Chris Jimenez Teaching Excellence (FRA)
Quin McKean Service to the College Excellence (FRA)
Mike McKenna Service to the Community Excellence (FRA)
John Nakahama Associate Faculty Excellence (FRA)
Richard Przybylski Full-Time Faculty of
the Year (ASB)
It was suggested that, in the future, should time allow, each department should be asked to elect a nominee for the NISOD award and that more of those nominated should be sent to the conference.
C. Committee Appointments
1. Staff Development Flex Committee - The Senators unanimously appointed Betty Grayson and Thoi Nguyen to this committee along with Dianne (M/S/U - Flolo/Cowels).
2. CBAC - Dianne explained that the Academic Senate is charged with the development of a budget process through CBAC, and there is a need to review the process annually. The Senate President and two Senators usually sit on the committee, and Dianne called for volunteers; Don Cordero and Teri Chiang agreed to serve and were approved (M/S/U - Flolo/Cowels).
D. Oral Reports
1. Workforce Development Committee - No report was made.
2. Technology Committee Report - Senator Hudak reported that the committee reviewed the requests for computer upgrades, considering criteria to determine how to dispense available computers. The process should be completed by next week.
3. Others: None
VII. Old Business
A. Second Reading of MCAS Subcommittee Report on New Departments
The Senators reviewed the report, which included
a section on the elimination of a department. Several revisions
were recommended. Dianne will incorporate those recommendations
into the document, forward it to the Senators for review and to
share with their constituents, and bring it back for final approval
by the Senate prior to distribution to all faculty.
B. Proposal from Senate Technology Subcommittee re: Committee Structure
Pat Hudak presented a proposal from the Instructional
Technology Committee for a new committee structure that will allow
for input from other constituent groups in the college. The proposal
includes a Technology Steering Committee, possibly serving as
an advisory committee, with three standing committees: Instructional
Technology (the Senate's original committee), Distance Learning,
and Staff Training/Administrative Computing. The Senators agreed
to review the proposal, discuss it with their constituents, and
be prepared to discuss the proposal further at the next Senate
meeting.
C. Consider Adoption of MCAS Goals for 1998/99
Dianne asked for volunteers to work with her
on a subcommittee to develop a recommended list of prioritized
Senate goals, to be brought back to the Senate for approval on
November 5, 1998. Pat Hudak volunteered, and Dianne stated that
she would ask Jane Patton to participate on the subcommittee as
well.
VIII. New Business
A. Review Revised Hours by Arrangement Guidelines
A revised list of guidelines for Hours by
Arrangement classes was distributed for the Senators to review
and share with their constituents. Lee Callaway will attend
the next Senate meeting on November 5, to discuss this matter.
Any questions or concerns should be presented for discussion at
that time. Dianne noted that this will be a district policy.
IX. President's Reports
A. Area B Meeting (October 9) - Ian Walton submitted meeting notes for the Area B Meeting of The Academic Senate for CCC's held at Mission College on October 9, 1998. The notes will be available from the Academic Senate Office. It was noted that Ian Walton's candidacy for Area B Representative was endorsed at the meeting.
B. Meeting w the Chancellor and Jim Wilczak (WVCAS President) to discuss the charge and compositions for the hiring committees for Chancellor and MC President. Dianne reported that the Board of Trustees is holding a special meeting this evening to review the Chancellor's proposal for the committees, and Dianne asked the Senators for input.
* Also discussed commencement concerns. The Board of Trustees does not want to attend two ceremonies in one day. It was proposed that West Valley College hold commencement on Thursday, and the proposal was rejected for academic and pragmatic reasons. A possible recommendation to the Board would be to hold two Friday commencements this year, WVC would schedule its ceremony earlier and MC would schedule its ceremony later. Other proposals for the future, such as a Friday and Saturday ceremony will be considered and discussed at the District Academic Senate meeting. The Senators agreed to the later ceremony by consensus, and it was suggested that the Board consider a single event for both colleges.
C. Meeting w President Cepeda - Discussed NISOD nominations and how to proceed, the status of the presidential search, Partnership for Excellence, and the Land Corporation PE Phase 2. Rita will attend the next Senate meeting to discuss the last two items on the above list.
D. Meeting w Replicon, Cepeda, and Powers - The group discussed a "study abroad" program for students. Dianne advised that the discussion is at the investigative stage and a proposal may come to the Academic Senate to discuss academic issues, cost impact, and other areas. She assured that the Senate will be involved from the beginning.
E. District Council -
1) Dianne reported that Rita presented
an update on Partnership for Excellence (PFE) at the District
Council. Rita has been charged with the implementation of the
PFE program and a document was distributed listing the PFE goals
and a proposal for a PFE District Steering Committee. A call
to faculty for volunteers to serve on this committee will be issued
from the Senate office. Dianne advised that a letter from the
state Academic Senate relative to PFE is available from the Academic
Senate Office. Dianne noted that the state expects the
PFE program to increase and improve the following:
Increase number of transfers by 33% over the next five years (2005).
Increase the number of degrees and certificates by 37% over the next five years (2005).
Increase the number course completion by 69% over the next five years (2005).
Increase Workforce Development by 35% over next five years (2005)
Increase Basic Skills by an amount to be determined.
If the above goals have been met at the end of three years, funding will continue to be awarded on an FTE basis. If not, Performance Based Funding will serve as the funding criteria. Dianne asked the Senators to review the documents, discuss it with their constituents, and be prepared to discuss further with Rita at the November 5, 1998, Senate meeting.
2) Dianne also presented the progress
on the President's and Chancellor's searches which was presented
at District Council. Dianne explained that the current proposal
regarding the charge and composition of the search committees
will be the same for the Chancellor and the MC President. It
is anticipated that a recommendation for the Chancellor will be
presented by May 3, 1999, and a recommendation for the MC President
by May 17, 1999. A consultant, Del Anderson, has been hired to
assist the search. Dr. Anderson was the Chancellor at San Francisco
City College and will be offered an office at Mission College.
The charge to the search committee is to assist the Board in
the development of a profile statement, conduct an active national
search, to consult on progress, to observe strict confidentiality,
and to ultimately recommend three to five candidates in unranked
alphabetical order to the Board of Trustees. All candidates should
be acceptable. If there are less than three candidates, the Board
can continue the process.
Dianne presented the proposed composition
of the two hiring committees to the Senators. The proposed composition
for the Chancellor's committee is for approximately 16 members.
The proposed composition for the President's committee is for
approximately 14 members. Dianne advised that the Board will
be discussing these proposals at tonight's special meeting, and
she asked for direction on how to proceed. A lengthy discussion
followed and the Senators directed Dianne accordingly. The Senators
strongly recommend that the number of members be reduced by half;
interview dynamics and good evaluation procedures will be hampered
by a large committee. In addition, the Senators expressed a strong
desire to select the faculty members that will sit on the committee,
and rank any alternates that may be sent forward. It was also
stated that the Board members sitting on the hiring committees
should serve as ex-officio members, since they will have a vote
in the final selection process as a Board member. As for community
members, they should be people who have served on an advisory
committee, or people who have an established relationship with
the college and/or district.
At this time it was reported that there are a number of faculty and staff that have expressed an interest in including the interim President as a potential candidate for the permanent position as the MC President. There was a brief discussion on the legality of a process that excludes an individual. The original decision to preclude interims from applying may not be legally binding and was intended to prevent any potential upheaval within the college's administrative structure. It has served its purpose, and Dianne was directed to advise the Chancellor that the Senators support an open pool concept for the MC President's position.
3) A subcommittee
of the District Council is working on a mission statement for
the district. A proposed statement will be forwarded to the Senators
for their review and consideration. They were asked to consult
with their constituencies and to forward any substantive changes
directly to Dianne McKay.
X. Correspondence, Publications, & Announcements
Correspondence
1. E-mail correspondence dated October 21, re: Calendar Survey from Greig Rose.
2. Letter dated September 1998, from the California Dept. of Education re: a booklet, "Primer on Educational Partnerships: Ingredients for Success."
Publications/Minutes
1. The October 7, 1998, minutes for the District Budget Advisory Council.
Announcements/Conferences
1. The Board of Trustees Candidates" Forum held at Mission College on Tuesday, October 20, was quite informative. A videotape is available from the Academic Senate Office for those
who are interested.
2. Charles Klein, Specialist in Academic Planning, from the state Chancellor's Office, will visit Mission College and explain about the process of submitting programs to the state Chancellor's Office. Mr. Klein will make his presentation on Monday, November 9, 1998, from 1:00 p.m. to 3:00 p.m. in MT 13.
3. A Learning Paradigms Conference will be
held in San Diego, January 6-12, 1999, co- sponsored by American
Council on Education, the College Board, and others. January
6-8, is the World Conference on Virtual Learning Environments,
and January 9-12, is the Learning Paradigms Conference.
Additional information on all the above is
available from the Senate Office (Ext. 2783).
XI. Future Agenda Items
No future agenda items were added at today's
meeting.
The meeting was adjourned at 4:00 p.m. (M/S/U
- Flolo/Collins). These minutes are respectfully submitted by
Grace Hazán, Academic Senate Secretary.