I. Call to Order/Roll Call
The meeting was called to order by President Dianne McKay at 2:11 p.m.
| A | P | A | P | ||
| Akers-Martin (X 2844)Com | X | Hudak (Ext. 2879) CommSvc | X | ||
| Burtch (Ext.2852) AAS | X | Jackins (Ext. 3420) Math | X | ||
| Costanza (Ext. 3414) ESL | X | Kleppinger (Ext.3224) CServ | X | ||
| DeMarco (Ext. 3337) Tech | X | McGee (Ext. 3143) Stud Dev | X | ||
| Flolo (Ext.3309) AAS | X | McKay (Ext. 3418) Pres. | X | ||
| Grams (Sub/Moyers) SocSci | X | Moyers (Ext. 3404) Soc Sci | X | ||
| Hill (Ext. 3366) CATA | X | Patton (Ext. 2806) Comm | X |
II. Approval of the Minutes
The minutes for the October 14, 1999, meeting
were accepted and approved with the following correction (M/S/P
- Patton/Moyers):
Page 2, Item VI.C.4 (Committee Appointments - Matriculation Advisory Committee):
Donnelle McGee will chair the Orientation Component
Dianne Pette will chair the Assessment Component
III. Order of the Agenda
There were no changes to today's Order of the Agenda.
IV. Oral Communication from the Public
Mike McKenna announced that he is working
on a proposal to make Mission College a "Green Campus."
He has discussed this opportunity with the MC Facilities/Safety
Committee and President O'Hearn and received a positive response.
The project would be funded through a REBRAC grant, which Mike
currently directs. The first part of the project, which is partially
completed, is to bring Mission College into compliance with the
Hazardous Materials regulations. The second part is to conduct
a waste stream audit. An intern in the Environmental Technology
Program would complete the audit. Grant funds are available to
establish a "Green Campus."
In addition, Mike is currently working with two start-up environmental
companies on what is known as "Non-Point Source Reduction,
Storm Water." The EPA and NSF have been approached with
a proposal to develop Mission College as a technology certification
site for new technology. This would involve the college as a
training site for industry on Non-Point Resource, and would bring
the college excellent publicity at no cost to the college. In
addition, the project would necessarily involve the existing college
recycling program and the ASB.
V. Old Business
A. In Depth Discussions on Issues Related to Distance Learning & Issues Related to Registration
Dianne explained that the purpose of these
discussions is to deal with issues that continue to arise regarding
distance learning and registration. The intent of the Senate
today is to sunshine these issues and approach solutions. Chris
Moyers, Chair of the Distance Learning Committee facilitated the
discussion on distance learning, and Donnelle McGee facilitated
the discussion on registration issues. At the end of the discussion
periods, both groups reported to the whole body for additional
input and reporting purposes.
The distance learning group was comprised
of Mike Burtch, Marsha Chan, Phil DeMarco, Betty Grayson, Pat
Hudak, Tim Jackins, Chris Moyers, Jane Patton, and Carol Toppel.
They were asked to consider the following:
1. What are the issues/problems that are apparent with Distance Learning?
2. How can or how is Mission College assuring quality in Distance Learning courses and delivery?
3. Brainstorm possible solutions.
The results of the discussion are as follows:
Distance Learning (DL) Issues/Problems
a) Is Distance Learning really effective?
b) Is DL comparable to a lecture course?
c) How can we measure equivalency to a lecture course?
d) How does DL address interaction (faculty-student/student-student)?
e) What are the rules about personal contact?
f) How do we track student success and retention?
g) Is there ample training and support for faculty?
h) The issue of faculty load - size.
i) Technical and academic help/support for students and faculty.
j) Monitoring DL classes for specific modality.
k) Testing
l) Student Verification - How do we know the student registered is the student participating in a
class?
m) What needs are we addressing via DL?
n) What population is being targeted/served?
o) Worth opportunity costs?
p) Accessibility issues (e.g. disabled students)
q) DL vs. Telecourses vs. Other forms of DL courses
r) Growth and funds - on-going funding
s) Consider development of Senate position paper on DL philosophy and place??
t) Consider CAP and its effect and DL effect on capped enrollment.
u) Issue: Network issues back up plan for on-line courses.
v) Get input from people not involved with DL
w) Bring policies and issues back to the Senate for broader view and report to constituents.
x) Department and division review of all DL
courses before proposals go to CRC.
Quality Assurance & DL Delivery - What Can We Do?
Training and support
Comparison Study between DL and non DL Testing
Appraising On-Line Courses
Make DL Policies in line with state Senate Policies
Distribute Policies/Guidelines (PBS Guidelines)
Quality Assurance & DL Delivery - What Are we Doing?
CRC Forms - Committee reviews course proposals in light of DL mode
Exit Testing
Appraising Telecourse Instructors
Training Instructors
Handbook for Students
State Senate Policies provide guidelines for DL
Teaching According to PBS Guide to Instruction
for Telecourses
Possible Solutions
1. Solve budget issues for telecourses.
2. Form subcommittee to investigate faculty load.
3. Refer to ACE re: Load
4. Network Administrator to support servers.
5. Hire a full-time webmaster.
6. Make sure DL issues are addressed in Strategic Planning.
7. Resolve feasibility of DL for a given subject/specific courses.
8. Develop on line evaluations of course and instructor.
9. Distribute guidelines for disabled services for DL courses.
10. Get input from departments re: new DL courses
11. Request Institutional Research Office
to obtain student demographics of DL students.
The registration group was comprised of Amelia Akers-Martin, Jennifer Costanza, Celia Esposito, Helene Flolo, Ed Kleppinger, Donnelle McGee, Dianne McKay, and Jane Patton. They were asked to consider the following:
1. What are the issues/problems that are apparent with registration?
2. Are there policies and procedures that need to be created, reviewed, and/or revised for registration/prerequisites that include the Senate?
3. Brainstorm possible solutions.
Registration Problems/Issues
1. Classes not closed - even when department has closed the class.
2. Enrolled in a class with a prerequisite; i.e. English 1A and 1B at the same time
3. Taking English 1B without having taken English 1A
4. Pre-Registration Problems
5. Closed Programs
6. Prerequisite Challenges - "turn around time" - student-supporting data
7. Late adds (after 6 weeks) (one program to another)
8. Class Schedule Organization
9. Pre-registration issues of time for currently enrolled students.
10. Co-Requisites not adequately screened and implemented. Automatic Co-Requisite registration
11. Student took pre-Requisite but can't enroll in co-requisite course because he/she is not currently enrolled in prerequisite course.
12. Remote registration for people far away - late adding from a distance - signature vs. e-mail - DL on-line issue
13. Automatic additional course generation
for oversubscribed courses
Are there policies and procedures that need to be created, etc.....
1. Pre-Requisites - How they are implemented - consistency between programs and within programs
2. (Pre-Requisite Challenges) Summer Policy - When Department Chairs are not on campus
3. Relationship of Wait List - Order of students
Closed classes and generation of new sections
4. In class for four weeks and ask for an add slip . . . Does not complete Pre-Req form. . .
5. Posting of grades for short courses only at the end of the semester
6. Positive attendance
7. Forms
Possible Solutions
1. Program Central Services to fix students enrolling in two classes without meeting Pre-Req (Eng 1A and Eng 1B).
2. Orientation to DC's on registration process
3. Resource Manual - Who do you contact?
4. Workshop with someone from the state Chancellor's Office to clarify waivers, pre-reqs. . .
Who Needs the above Information?
Solution 1. Chris Olson (use PFE money)
Lee Callaway
Celia Esposito
Solution 2. DC's
Solution 3. Whoever does Faculty Handbook
Solution 4. Senate
Lee Callaway
Dan Matarangas
Matriculation
Reports from each group were presented to
the entire body and additional input was incorporated into the
above lists. Primarily, the issues relative to distance learning
were referred back to the Distance Learning Committee for review
and resolution. The registration concerns will be addressed by
a subcommittee of the Academic Senate comprised of Amelia Akers-Martin,
Jennifer Costanza, Donnelle McGee, Celia Esposito, Dianne McKay,
and Jane Patton. Lee Callaway and Dan Matarangas will be asked
to join the group as well. The DL Committee and the Senate Subcommittee
on Registration will keep the Senate apprised of their progress.
The meeting was adjourned at 3:40 p.m. (M/S/U
ñ Moyers/Toppel). These minutes are respectfully submitted
by Grace Hazán, Academic Senate Secretary.