The minutes for the October 5, 2000, meeting will be approved at the next Senate meeting. Some corrections were noted, and a second version of unapproved minutes will be distributed with today’s minutes.

Ian Walton requested that Item VII.C (Review and Discuss MC Shared Governance Decision-Making Plan) on Page 3 of the minutes for the September 14, 2000, meeting be clarified as indicated below by underlined italic text:

"The Senators received copies of the shared governance document accepted by the Academic Senate in 1998. Dianne explained that the document was not accepted by the Classified Senate or the ASB as it is written. The primary contention of their concern was the make-up of certain committees. However, at a special meeting of College Governance Advisory Council (CGAC), the document was endorsed as a living document.. Dianne further explained that other structural changes have occurred at Mission College, and the document needs to reflect those changes."

A motion to accept the above changes was passed unanimously (M/S/U - Akers-Martin/Grams).

Dianne requested that Item VIII.B (Review the Mission College Mission Statement and Core Values and Goals) be added to today’s agenda as an emergency item. The Senators unanimously approved the change to today’s agenda (M/S/U - Cheung/Akers-Martin).

IV. Oral Communication from the Public

There was no oral communication from the public at today’s meeting.

1. Pat Hudak announced the schedule for the Global Education Brown Bag seminars. Starting Wednesday, October 25th, when Myo Myint will talk about his experiences in Thailand, through December 6th. The seminars will be held in MT 25 from Noon to 1:15 p.m. Flex credit is available for attendance at the seminars.

2. Tonight’s Board meeting is a strategic conversation on the Mission College Educational and Facilities Master Plan. Dianne thanked those Senators and faculty that participated in the Great Retreat. The retreat was viewed by all who attended as well organized, productive, and effective. Dianne explained that the preliminary distillation of the recommendations that came

out of the retreat will be presented to the Board this evening for their ideas and input.

3. The state Academic Senate’s Plenary Session will be held in Los Angeles next week, Thursday

through Saturday. Since she and Carol will attend the conference, Dianne canceled next week’s Senate meeting.

4. Dianne reported that no nominations or applications were received for the Technology Award.

A. Curriculum Committee - Alex Braun reported that the Curriculum Committee is currently reviewing, approving, and preparing a curriculum packet for the Board consent agenda for November 22, 2000. He reported that an interesting discussion took place at the committee relative to Priscilla Butler’s analysis report on the current ESL concerns. He encouraged the consideration of the recommendations offered in the report.

B. Staff Recognition - No nominations were presented at today’s meeting.

C. Committee Appointments

1) The Senators unanimously approved the appointment of Teri Chiang to the Hiring Committee for the Assistant Director of Human Resources (M/S/U -McGee/Costanza). The Senators expressed their appreciation to Teri for volunteering to participate.

2) Dianne reported that Betty Grayson volunteered to serve on the District Council under the assumption that her participation would not be viewed as a conflict of interest due to her position as Staff Development Coordinator and District Council’s role as Steering Committee for Staff Development. Dianne will determine if Betty’s appointment will be viewed as a conflict of interest, and she will report back to the Senate on this matter.

1. Instructional Technology Committee - * Pat Hudak reported that Sally Wisner made a presentation on the Mission College Web Site and asked for feedback. Pat noted that the new site is an incredible improvement. * He reported further that he and Mina had a problem with instructors scheduling lab time and noting it on their green sheet without scheduling it with the lab. Some procedural steps will be developed in order to address this concern. * The committee will begin to work on the Technology Plan this semester.

2. Distance Learning Committee - * Amy Grams reported that the DL Committee met with the division chairs and is developing a five year plan and guidelines for distance learning. She advised that more canned instructional telecourses are being made available to instructors, reducing the cost to the college. There was a brief discussion about updating these telecourses; many of them are extremely dated. Amy said the cost is prohibitive, but some companies are updating their wares and they are supposed to become available in the near future. * The committee is investigating a means by which the identification of registered students in the course is ensured and is the student participating in the course, taking the exams, and doing the assignments. * Amy remarked that a university in New Jersey is considering making at least one on-line course a requirement for graduation. * Dianne asked Amy to remind Chris that the Academic Senate is waiting for a written report from the DL Committee on the Senate’s recommendations.

3. Staff Development - * Betty reported that the Flex Committee met to discuss Spring flex days, January 11th and 12th, and developed a plan and theme for the event. The theme is to celebrate Mission College in Music and Poetry. Division chairs and department chairs will be asked to develop an hour presentation that will showcase their program and/or area. Betty advised that she will be contacting departments to determine their meeting schedule. * Betty reported that attendance at the Blue Sheet Boot Camp events has been low. Pat and Betty would like to change the name of Boot Camp and are seeking suggestions for the name and feedback on the workshops. * Robert Jackson, John Nakahama, and Frank Diaz are available in the Staff Development Resources Center for assistance with technology on Mondays, Tuesdays, and Thursdays from 4:00 p.m. to 7:00 p.m. Frank is also available on those days from 11:00 a.m. to 1:00 p.m.

4. Datatel Implementation Committee - Amelia reported that Sumi and Lee addressed the committee on the implementation of Datatel. She advised that she will not be able to attend the meeting scheduled for Tuesday, November 7th from 3:30 p.m. to 5:00 p.m. at Mission College. She emphasized the importance of someone attending that meeting from this college, and Pat agreed to check his calendar and will advise accordingly. At this time, Senator McGee asked for clarification regarding the Senate’s recommendation for the process on capturing prerequisites under the Colleague system. Dianne explained that it is her understanding that the program will be set up to capture as many prerequisites as possible. Some students will not have been checked for the appropriate prerequisite, and the instructor will have to determine the student’s eligibility for admission during the first week of class. The prerequisites will not be checked manually. She agreed that the changeover to the Colleague program for next summer and fall will be a challenge on many levels. This is not unique to our district, as many districts have experienced the same difficulties in their conversions to Datatel.

5. E&FMP Retreat - The members of GAP read and discussed all the concept papers and prepared a list of college-wide and programmatic recommendations along with capturing each program’s future plan and needs. At the retreat, each participant voted on the college-wide recommendations and a list of priorities was generated. The second part of the retreat allowed time for each table to reach consensus and highlight programmatic recommendations. Twenty-nine recommendations were formulated from an original list of more than 150. Dianne was charged with the task of presenting the recommendations to the Board for their review at tonight’s strategic conversation. Overall, the retreat was well received by those who attended; it was well-organized and very effective. Dianne thanked all those that participated in the retreat.

The Senate members reviewed the current list of goals and determined how to best implement them as follows:

• Program Discontinuance Policy - Dianne will convene a subcommittee to finalize the drafted policy and bring back to the Academic Senate in January.

• Shared Governance Document - The current document is being reviewed and revised by Dianne, Connie Moralez, Donnelle McGee, Bruce Judd, Ian Walton, and student Chris Vincenz. The document will be brought to the Senate upon completion of review.

• Review Distance Learning - The Senate will receive periodic updates of what is current in

Distance Learning and it is anticipated that a document of procedures will be presented by

next semester.

• Workforce Development Committee - Cliff was directed to discuss the status of this committee with the Tech Prep Committee and report back to the Senate at its next meeting.

• Status of Testing Center - This matter will be discussed today (see Item VIII.A, Page 4.

• Review Prerequisites and Corequisites - Mission College appears to have more advisories than prerequisites or corequisites, and Dianne advised that the Ed Code requires that prerequisites

be reviewed every six years. Of particular concern is the Cisco curriculum and the lack of prerequisites, which must be resolved. It was agreed that a joint meeting of the Academic Senate, the MC Curriculum Committee, and those involved with Matriculation requirements is required to get a sense of the problem as a whole and determine how to best resolve the problem. This meeting will take place next semester.

• Review Status of Program Review - The Senate needs to discuss the areas of concern dealing

with Program Review with the chair of the Program Review Committee, Ed Kleppinger, and the CIO, Lee Callaway.

• Bookstore Services - The Senate will continue to monitor the services provided by the Bookstore and invite Gus to the Senate to discuss concerns.

• To ensure collegial consultation with Associate Faculty. This matter will be placed on a future

agenda for discussion.

B. Discuss Issue of Balance-Faculty Reps on GAP

The Senators were asked to report on comments from their constituents regarding the representatives on GAP. It was reported that faculty would like to see more representatives from the content areas on GAP. Dianne will advise the committee accordingly.

C. Resolve Question re: Contract Ed Liaison Position

The task of the faculty liaison is to work with program managers and the college department to ensure that any difficulties between the two are resolved. In the past, some program managers have not always been able to deal with faculty. There are issues on faculty load and faculty hiring that must be monitored in accordance with the policy and procedures outlined in the District Academic Senate’s Contract Ed Position Paper. Dianne asked the Senators for direction on how to move forward regarding this position and the recommended .1 release time for the position.

There was a lengthy discussion on current areas of concern between faculty and contract ed. It was pointed out that .1 release time is equivalent to three hours per week. Based on input from Marji Knowles and the current issues discussed at today’s meeting, it does not appear to be enough time to deal with all the problems that may arise. It was suggested that there may be funding from other sources available to augment the .1 release time. Cliff was directed to investigate the matter, and the following motion was passed unanimously (M/S/U - Monroe/Costanza):

"that the Mission College Academic Senate supports the District Academic Senate’s original recommendation for a faculty liaison to Contract Ed, and to provide a job description with at least .1 release time."

Dianne will discuss this matter with the president and the Dean of Workforce Development.

D. Progress Report on Curriculum/Basic Skills

Senator Costanza reported that the ESL Department has been working to address the needs of students from the lower end of the curriculum through the transition from ESL to English. Two new courses below level 1 will be offered in Spring 2001, and a subcommittee of ESL is working with the English Department. Amelia and Leigh Anne Sippel of the LATC and Carol Qazi have been attending the meetings, adding dimension and valuable input to the discussions. Patricia Butler has prepared and presented an objective report, which identified the department concerns and issues after gathering information from a number of sources, and presented a number of recommendations. Many options are being considered by those involved.

There was a brief discussion on areas being reviewed, such as matriculation test, grade variability, placement testing, prerequisites, etc. Jennifer indicated that the department is making positive strides and moving forward to resolution. Dianne volunteered to support the department’s efforts in any capacity if needed in the future. Jennifer will keep the Senate apprised of progress.

A. Review Testing Center Policies

The Senators were provided with copies of the current Testing Center (TC) policy and background information. Dianne advised that Dan Matarangas would like the Academic Senate to endorse a policy limiting the use of the Testing Center to make-up tests only. This would exclude entire class testing and/or distance learning testing. If distance learning testing is to be included in the future, a much larger staff and space must be provided to accomplish this.

Dan has not yet filled a position requested by the Senate and funded out of PFE for a second testing technician to provide evening and weekend testing. He would like the support of the Senate in enforcing a restrictive policy and dealing with faculty who abuse the purpose and policy of the TC. Dianne advised that there is .75 of a full-time classified position for an additional testing technician funded by PFE; it should be 100% and the Senate should pursue that request. There is a .5 release time set aside for a faculty member to serve as testing coordinator and act as a liaison or intermediary between the faculty and testing center’s classified staff. In addition, part of the position is intended to serve as liaison between matriculation assessment and the departments, as well as students who have questions about their placement. Dianne reported that she discussed the issue of retests with Virginia, and retests have not been a problem; faculty have been very cooperative. Retests do not occur that often, and they are viewed as a student success strategy.

Dianne asked for direction, and the following motion was passed unanimously (M/S/U - Costanza/Akers-Martin):

"that the Mission College Academic Senate supports the policy that restricts the use of the Testing Center to make-up tests and retests only. In addition, all testing materials are to be returned to the instructors at the end of each semester."

There was a brief discussion on the number of make-up tests and retests reported, and it was noted that Virginia is doing a tremendous amount of work and needs help. Dianne will advise Dan of the Senate’s recommendations and motion on the restrictive policy.

1. Governance and Planning Council - See report on the E&FMP Retreat on Page 2, Item VI.D.5.

2. College Budget Advisory Committee - The committee did not meet this week.

3. District Council - No report was made at today’s meeting.

4. District Budget Advisory Committee - Dianne advised that the new vice-chancellor, Steve Kinsella, facilitated the meeting. Dianne indicated that Steve was impressive and she looks forward to working with him. He intends to further develop our fiscal policies and standards.

5. E&FMP Retreat - See Page 2, Item VI.D.5.

6. Others:

a) Report on Status of Faculty Emeriti - As directed by the Senate, Dianne advised Clo Hampton, President of ACE, of the MC Academic Senate’s motion on Article 15, Item 8 of the ACE contract dealing with the evaluation of faculty prior to emeritus status. Clo discussed ACE’s rationale with Dianne in that they were trying to reach a balance between retirees who want to return to the classroom and those who do not. The Senators reiterated the position that ACE did not confer with the Senates, and this is an academic and professional matter, which falls under the purview of the Senate. The issue, therefore, remains the same. Dianne was directed to invite Clo to a Senate meeting to discuss this matter further.

1. Letter dated October 6, 2000, from the state Chancellor’s Office re: STRS Board Nominations as amended.

2. Letter dated October 4, 2000, from the state Chancellor’s Office including the text of the Chancellor’s 2000 State of the California Community Colleges Address.

1. The agenda for the October 19, 2000, meeting of the M-WV Land Corporation.

2. The September 2000, issue of the ace Update.

3. The Fall 2000 issue of The News from the Community College League of California.

4. The Fall 2000 issue of NEWS from the RP Group for CCC’s.

5. The October 6, 2000, issue of the DVC FORUM from the Diablo Valley College Faculty Senate.

1. The Chair Academy’s 10th Annual International Conference, Leadership for the Future, will be held in Tampa, Florida, February 1`4-17, 2001.

2. The 23rd Annual International Conference on Teaching & Leadership Excellence will be held in Austin, Texas, May 27-30, 2001. A Call for Proposals has been issued, with a deadline for

submissions of January 15, 2001.

3. The City College of San Francisco is seeking a Dean of Instruction and Dean, School of Science and Mathematics. the Application deadline for both positions is December 21, 2000, at 4:00 p.m.

4. The 2000 Annual Convention of the Community College League of California, Closinggap,

will be held in Los Angeles, November 16-18, 2000.

No future agenda items were added at today’s meeting.

Today’s meeting was adjourned at 4:08 p.m. (M/S/U - Hudak/Moore). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.