The meeting was called to order by President Dianne McKay at 2:10 p.m.

The minutes for the October 7, 1999, meeting were accepted and approved with the following corrections and clarification (M/S/U - Kleppinger/Toppel):

Page 1, Item I (Call to Order/Roll Call) - Add Donnelle McGee to the roster as present.

Page 1, Item VI.A (Curriculum Committee), first paragraph, last sentence changed to read as indicated by underlined italics and strikethru:

"It is the intention of the committee to publish specific deadlines for submissions and request that course proposals be submitted around within the first week of the semester for the subsequent semester."

Page 4, Item VIII.B (Discuss Accessibility Guidelines from the State Chancellor's Office for Distance Education), second paragraph, second sentence and to read as indicated:

" Her department can purchase equipment for the purpose of teaching students how to use assistive technology the equipment."

Carol further clarified that, "the state allows six years to bring the college into compliance for previously developed materials that are not accessible (ex. TV videos not closed captioned."

The Senators agreed (M/S/U - Toppel/Burtch) to change the order of agenda and bring Item IX.4 (Distance Learning Committee Report) next to accommodate Susanna Pancella.

4. Distance Learning Committee Report - Dianne explained that the new structure for the Technology Committee includes two senate committees: the Instructional Technology Committee, representative of all the divisions, and the Distance Learning Committee (DL), which is made up of instructors participating in distance learning courses. The DL Committee is charged with creating policy on distance learning courses, monitor DL courses, and consider new innovations in technology. Dianne reminded the Senators that the Senate is hosting an in-depth discussion on registration issues and distance learning issues next Thursday. Chris Moyers, Chair of the Distance Learning Committee advised that the committee met for the first time this semester and discussed accessibility issues for disabled students relative to DL courses, the need for more on-line courses, and registration issues relative to these courses. Discussion on these concerns included questions regarding load, the hours devoted by instructors for on-line courses and class size. The question of academic soundness was raised at the Senate during discussion, and Dianne stated that these issues will be discussed further and in depth at next week's meeting. Any questions regarding load should be forwarded to ACE for resolution.

The order of agenda was resumed.

There was no oral communication from the public at today's meeting.

1. Carolyn Kuri has advised that the MC Christian Club is reestablishing itself and is in need of a full-time faculty advisor. The first meeting is scheduled for Tuesday, October 19th, at 12:00 p.m. to 2:00 p.m. in the Campus Center Room 219 and 220. Please see notice at the

end of these minutes.

A. Curriculum Committee - * Dianne reported that the MC Curriculum Review Committee (CRC) is dealing with an objection raised by a WVC faculty member to a course offered at MC. Dianne advised that a response to the faculty member has been drafted and will be sent to the WVC faculty member as soon as possible. * Betty reported that the committee completed the first reading on the 21 "fast track" course proposals . This was a very difficult task, and a notice to all faculty will be issued that will clarify the committee’s process. The committee will insist that course proposals be submitted to the committee for review by the division representative. In the past, the Technical Committee reviewed the proposal for accuracy and content. There will no longer be a formal CRC Technical Committee. The division representative and the committee chair will review the proposal for accuracy and content and then submit the proposal to the entire CRC for a first reading. The "fast track" process currently listed in the manual will be changed. Senator Kleppinger expressed concern over the current procedure that allows a class to be listed in the schedule prior to its approval. He raised a number of points that several senators acknowledged as valid and should be considered by the committee.

B. Staff Recognition - No nominations were submitted at today’s meeting.

1. PFE Task Force - Phuong Nguyen in Counseling has volunteered to serve on this committee and the Senators unanimously confirmed her appointment (M/S/U - Kleppinger/Akers-Martin).

2. Datatel Project Committee - No faculty volunteered to serve on this committee to date.

3. Hiring Committee for Budget Director - Don Cordero has been nominated to serve on this committee and the Senators unanimously approved his appointment (M/S/U – Kleppinger/Akers-Martin).

4. Matriculation Advisory Committee (MAC) - Dianne reported that the MAC committee is currently preparing a matriculation report , which the Senate will review. The following faculty are serving on this committee as chairs of the components indicated:

Carol Beck - Counseling Component

Celia Espinosa - Admissions Component

Donnelle McGee - Assessment Component

Chris Olson - Research Component

Diane Pette - Orientation Component

Carol Toppel - Retention Component

Additional faculty members will be needed to serve on the above components.

This matter has not yet been resolved. Dianne will keep the Senators apprised of the situation.

Dianne will discuss this matter with the President and report back to the Senate at its next meeting.

As directed by the Senate, Dianne brought this matter to the College Governance Advisory Council for discussion. The President offered several suggestions on how to proceed and Dianne will keep the Senate informed on plans as they are developed.

Carol reported that her department is currently working on a one page handout as directed by the Senate. The handout will advise faculty how to ensure guidelines are met. It was suggested that this subject would serve faculty well presented at Flex Days. Many do not understand the implications and consequences if these guidelines are not met nor how to remedy any shortcomings.

Senator Grams, the MC Associate Faculty representative is asking the Senate to consider requesting a stipend for Associate Faculty members to serve on the Senate. She stated that associate faculty would like to be involved in college affairs, but cannot always afford to donate two to three hours of their time. Quite often, they have the opportunity to teach part-time on another campus.

The Senators expressed their support for the proposal, and discussed the concerns that have been raised in the past regarding load issues and funding issues. It was noted during the discussion that Associate Faculty members that serve on the ACE Executive Council are funded by ACE. Amy offered to call other districts to determine how they handle the problem. Several forms of payment were suggested and Dianne offered to take the question to the District Council for consideration. She emphasized that this should be a district policy and cited precedence of a similar question being brought to the District Council last year. The following motion was passed unanimously (M/S/U – Toppel/DeMarco):

"that the Mission College Academic Senate directs its President, Dianne McKay, to take the issue of compensation for Associate Faculty who serve on the Academic Senate, by means of raising one year step increases the following year for every completed year served, to the District Council for approval and implementation."

Dianne agreed to take the matter to the District Council as directed.

Dianne explained that MC will hire four or five new faculty members. The process to determine how the positions will be selected was developed and approved by the Academic Senate and the DCC. The Division Chair Council (DCC) has met with the administration and discussed the criteria and parameters to be used in the selection process. Dianne advised that there was discussion on the future direction of the college, but noted it is difficult to consider the entire picture without a strategic plan. It was determined that an attempt will be made to establish direction for this year; next year a strategic plan will be in place and the direction for the college will be easier to determine. Currently, the application for faculty positions is based on an existing track record. It was suggested that, in the future, a given number of positions be held in order to provide an opportunity for new and creative programs to be developed and instituted. Dianne emphasized that the DC's have discussed their perspective, and she wants the Senators to have the opportunity to discuss issues and bring the Senate’s perspective into the process as well. Discussion ensued on a variety of issues. The Senators agreed they have an obligation to consider the college as a whole and balance the needs of the college, ultimately reaching our goal to be a comprehensive college.

The DCC and the Academic Senate will meet jointly (October 28th) to review submitted proposals and consider the cases made by each department. The joint group will decide which positions are viable, then the Senator and DC from each division will confer and the DC will rank the positions. The DCC will then rank and prioritize the list compiled jointly, and bring it to the Senate for final approval.

1. MCAS Subcommittee Reports - No reports were made at today's meeting by subcommittees.

2. PFE Task Force Report - * The committee has met and decided not to put out applications for the remainder of the 1999/2000 PFE funds. It is uncertain whether or not additional funds will be given to the colleges by the district, and if given, how much will be awarded. Betty is reviewing the matter with Worku. The PFE Committee is open to the development of a more definitive discussion of its relationship to CBAC. * The district has decided that the report on PFE to the state will be answered as a district. Harriett Robles, David Tom, and Chris Olson will prepare a report advising the state how the district will achieve 33% growth in each area. Betty noted that there has never been a discussion anywhere in the district as to whether the college wants to reach for 33% growth in any area. Betty will meet with President O'Hearn to discuss the matter in the near future. It was suggested that this matter be placed on the agenda for future discussion.

3. Technology Committee Report - No report was given.

4. District Learning Committee Report - See Page 1.

1. Board Meeting - No Report.

2. Division Chair Council & Executive Administration Committee - See Page 3, Item VIII.B.

3. College Governance Advisory Committee - Dianne reported that the committee's name has been changed to College Governance and Planning Committee, which better indicates the charge of the committee. The membership and voting procedure has been changed as well. In the past, membership included voting and non-voting members. The committee will no longer vote on issues; they will discuss issues and approve by consensus. The issue of Shared Governance is on the agenda for this group to discuss at its next meeting. Senator Kleppinger noted that CGAC is part of the Shared Governance Plan, and the group has apparently changed itself without participating in a shared governance process. Dianne offered to check out whether or not the group has the right to modify itself and will report back to the Senate.

a) College Budget Advisory Committee - Senator Kleppinger reported that the budget process for the 2001 budget has begun, and a lengthy discussion on the budget process took place at CBAC. He and Dianne volunteered to work on a subcommittee of CBAC to review the budget allocation process used by the college for the past two years to determine if it needs to be changed in any way. Ed advised that he is acting as facilitator of the subcommittee, and if there are any major changes to the process, he insists that the process be brought back to the Senate for reaffirmation. At this time, the committee is not aware of what monies will be available. There is a need to discuss how to fund large items and determine a process to roll in grants and PFE funds into the larger process. Secondly, Dianne recommends that the subcommittee revisit the assigned percentages for each portion allocated to strategic directions, program maintenance, and facilities, as well as revisit the areas. Ed advised that proposals to CBAC that were not funded last year must be resubmitted if they are to be prioritized this year. Expenditures approved for 1999/00 are under review because of the reduced amount of funds available.

1. E-Mail from ACE dated October 12, 1999, on Full-Time Faculty Overloads

1. The Agenda for the October 13, 1999, meeting of the District Council.

2. The September 1999, issue of ace Update.

1. Mission College will celebrate the grand opening of the new Campus Center on Friday, November 5, 1999, from 4:00 p.m. to 7:00 p.m. Watch for your invitation and be sure to RSVP.

2. The Agenda for the October 13, 1999, meeting of the Employer & Labor Involvement Committee of the Governor's School-to-Career Advisory Council.

The Mission College Academic Senate is seeking one (1) full-time faculty member to serve as an advisor to the Mission College Christian Club. The first meeting is scheduled for Tuesday, October 19th, from Noon to 2:00 p.m., in the Campus Center, Room 219/220.

The Mission College Academic Senate is seeking two (2) faculty members interested in serving a two year term on the Datatel Project Steering Committee. This committee will oversee the implementation of the new Datatel Administrative Information System over the next two to three years. The committee will meet regularly over the next few months and then drop to one meeting per month. Some of the early meetings may be all day meetings. The first meeting is scheduled for approximately 45 minutes on September 29th, and for a few hours on September 30th. On October 11-12, the committee will participate in an all day Datatel Training Class.

The Mission College Academic Senate is seeking one (1) faculty member to serve on the Partnership for Excellence Committee for a two year term. The charge of this task force is to identify and prepare the necessary reporting structures for district participation in the Partnership for Excellence initiative. In particular, the committee will consider how to align systemwide PFE performance outcome measures with equivalent measures for the district and for the colleges respectively.