I. Call to Order/Roll Call
The meeting was called to order by President
Dianne McKay at 2:08 p.m.
| A | P | A | P | ||
| Chiang (Ext. 3424) Math | X | Hudak (Ext.3419) ESL | X | ||
| Collins (Ext.2708) StudDev | X | McKay (Ext. 3418) Pres | X | ||
| Cordero(Ext. 3142) Stud Dev | X | Monroe (Ext. 3349) Tech | X | ||
| Cowels (Ext.3301) AAS | X | Patton (Ext. 3402) Comm | X | ||
| DelFrate (Ext. 3339)CommSv | X | Smith (Ext.3223) CommServ | X | ||
| Flolo (Ext.3309) AAS | X | Wilson (Ext. 3407) Comm | X | ||
| Grams (Ext. 2195)AF/SocSci | X | Other: Wain, Bui (ASB Reps) | X |
II. Approval of the Minutes
The minutes for the September 24, 1998, meeting were accepted and approved with the following notations (M/S/U - Smith/Flolo):
Page 3, Item VIII.C (Discuss Proposal for
Global Garden), first paragraph, third sentence - Dianne read
an e-mail from Tom Trask that objected to the statement that the
Biology Department will benefit from a Global Garden. The Senators
agreed to change "The Biology Department" to "Students."
Page 5, Item 4.d (CGAC) - Don Cordero attended
the CGAC meeting with Dianne and Laurie.
III. Order of the Agenda
It was agreed that the Order of Agenda will
be suspended to accommodate Celia Esposito.
Dianne asked the Senators to consider adding
Item VIII.B (Confirm the Senate/Faculty Role in Faculty Hiring
Committees) as an emergency item. An issue regarding the selection
process has arisen which must be addressed as soon as possible.
The Senators unanimously agreed (M/S/U - Flolo/Chiang).
Add Item VI.C.6 (Tenure Review Committee for
Kari Mansour).
IV. Oral Communication from the Public
There was
no oral communication from the public at today's meeting.
V. Information & Announcements
1. Senator Patton distributed copies of an article, "Where the New Jobs Are" which indicates the trends in the workplace.
2. Charlie Klein from the state Chancellor's Office will visit Mission College on November 9, from 1:00 p.m. to 3:00 p.m. to discuss strategies on presenting new curriculum for certificate
programs to the state. The Senators were strongly encouraged to attend, and it was suggested
that the Curriculum Committee be encouraged to attend as well. Dianne agreed to notify Diane
Lamkin, Chair of the Curriculum Committee. She requested that Senators and faculty who plan to attend should notify Joyce Anttila (Ext. 2718).
3. DeeDee Bicocca has completed her term as Grants Liaison and has taken an assignment as
Coordinator of a Health Occupation Grant. Dianne advised that a call for applicants will be
issued jointly by the College President, the Senate President and the Director of the Grants Office on e-mail. The position will probably be filled by a number of people on a part-time basis this semester since everyone has a teaching load assigned for the semester. The full-time assignment will probably start next semester.
4. Senator Cordero advised that a Candidates' Forum will be held Tuesday, October 20, 1998,
from 5:00 p.m. to 7:00 p.m. in the Front
Lobby. He asked the Senators to encourage their constituents
and their students to attend.
VI. Administrative Business/Actions/Appointments
A. Curriculum Committee - On Monday, the Curriculum Committee will be reviewing courses that meet general education requirements.
B. Staff Recognition - No resolutions were brought forward at today's meeting.
C. Committee Appointments - It was agreed that all the following appointments would be approved with one motion.
1. Appoint Senator to District Council - Judie Del Frate was nominated and accepted the nomination to serve as the second Mission College representative on the District Council.
2. Workforce Development Committee - Ann Cowels volunteered to serve on this committee. Faculty representatives from the general education area are still needed.
3. Instructional Program Review Committee - Son Le volunteered to serve on this committee as the Social Science representative.
4. Search Committee for MC President - Dianne reported that both Academic Senate Presidents were asked to submit names of faculty to serve on this committee and the Search Committee for the Chancellor. Both Senate Presidents advised Kirk that faculty members
will not be selected until the committee composition and charge is defined.
5. Search Committee for Dean of Administrative Services - Deborah LaFalle and Ann Roberts agreed to serve on this committee.
6. Tenure Review Team for Kari Mansour
- Dianne announced that Mina Jahan will serve as the Team Chair,
and Ian Walton and Marsha Chan will serve on the team with Mina.
All the above appointments were unanimously approved (M/S/U - Cordero/Flolo).
D. Oral Reports
1. Workforce Development Committee - The committee will meet tomorrow.
2. Technology Committee Report - Pat Hudak reported that major items at Monday's meeting included discussion on training issues, revisiting the Technology plan for the college and its goals, and developing more faculty web pages. The five year trickle down plan to replace old computers is still in place. Senator Patton reported that many faculty have
expressed frustration and concern over the fact that they were told last spring to expect the
computers over the summer, and October is here and the plan has not yet been implemented. Ann Cowels reported that a request for applications will be issued in the near future. Jane noted that applications have already been submitted, and a second request to apply is frustrating at best.
* Pat reported that there will be a software demonstration and discussion presented by Data Tel on Friday, October 9, 1998, and SCT on October 23, 1998, from 10:30 am to 3:30 pm.
Pat explained that the Santa Rosa system is to be replaced; Mission College will have its own
server. Other community colleges will be contacted for information on these systems.
3. Update on Fund 61 - Dianne met with Lana Bone to clarify questions regarding Fund 61. Lana has been made fund manager for all staff development monies, and the Academic
Senate has been allotted $4,000 for the academic year. This will enable Senators to attend the
state Academic Senate's Spring Session, usually held in Northern California sometime in April.
4. Others: No other reports were made.
VII. Old Business
A. Recommend Priority List of Faculty Hires to the President
The Senators were provided with a list of
recommendations in alphabetical order for new faculty hires for
the academic year 1999-2000 as received from Lee Callaway, to
review, discuss, and consider approval of the list. Dianne recapped
the process to date, explaining that the Senate and Division Chairs
(DC's) met jointly, reviewed the requests, the DC's then met with
their individual Senators to determine each division's priorities,
and all of those priorities were ranked. The only holistic discussion
that took place was at the joint meeting with the Senate. The
DC's did not have a holistic discussion after the ranking. In
essence, the ranking results were calculated mathematically.
Dianne asked the Senators to consider approval of the list to
be forwarded to the President as a recommendation of the Senate
as well as the Division Chairs.
Senator Cordero presented the following resolution
to the Senate on behalf of the Student Services Council:
"Whereas, the Board of Governors
for the California Community Colleges has authorized that non-instructional
faculty, including counselors and librarians, are to be considered
with instructional faculty for hiring under statutes passed under
AB 1725;
Therefore, Be It Resolved, the
Student Services Council at Mission College protests the decision
of the District Budgeting Office to maintain funding for all non-instructional
faculty, including counselors and librarians, out of discretionary
funds; and
Be It Further Resolved that the Student
Services Council at Mission College requests that funding for
non-instructional faculty, including counselors and librarians,
be moved out of the discretionary budget allocation for the new
fiscal year."
Don explained that funds for non-instructional
faculty have been allocated out of discretionary funds. The Student
Services Council is asking that non-instructional faculty be paid
out of categorical funds in compliance with the law, placing non-instructional
faculty into the same budget cycle as new full-time faculty.
Although it reduces the amount of discretionary money, it removes
non-instructional faculty positions from competing with other
non-instructional budget priorities. Even though a counselor
and two librarians are included in the list of recommendations
for faculty hires, they are at some risk because they must be
processed through yet another budget approval process. Dianne
reported that DBAC has formed a subcommittee to review the funding
for non-instructional positions relative to AB 1725, with the
charge to prepare a recommendation for the current hiring cycle
to be forwarded to the Chancellor by November 18.
Don reported further that the Student Development
Division, which includes all counselors, EOPS, DSPS, and Child
Development, expressed dissatisfaction with the voting process
that resulted in the list of recommendations from the DC's. They
were particularly concerned that the Director of the Library participated
in the voting process and the following motions were passed:
Motion #1
"that there be a review of the voting
privilege of the Library Director on the Division Chair Council."
Motion #2
"that the vote of the Division Chair Council on new faculty be declared invalid."
Don explained that there was the feeling among
his constituents that there was some commitment from the Library
staff not to seek additional library faculty in order to get the
Library Director position. He expressed his view that every DC
should advise their constituents how they voted and why they selected
the top five positions; the rationales for their decisions reflect
one's view relative to the direction of the college. He provided
a report to his constituents indicating his choices and his rationales.
He had anticipated that a discussion of rationales would take
place prior to the ranking. This discussion did not take place
at the DCC.
Judie Smith expressed support for the motion
relative to the budget. As to the motion regarding the voting
concerns, she accepted some responsibility, noting that she participates
on the Senate as a member of Commercial Services, and she participated
in the discussions with the DC for Commercial Services on the
rankings. In hind sight, she feels she should have removed herself
from contributing to the division's voting, since the Director
of the Library was voting for the Library. How to deal with this
in the future must be clarified. Relative to the alleged commitment
not to seek additional librarians, she stated that when the appeal
for a director was made last fall, she clearly stated that the
library would not seek another position for that year. However,
a request would be made for the following year.
Dianne advised that she has been informed
of the concerns relative to the Library Director, and she has
recommended to President Cepeda that the Organizational Information
Group (OIG) revisit the Library Director's position, its role,
responsibilities, authority, etc. Ms. Wain, ASB President, expressed
confusion as to the concerns. If the Library is part of the
Commercial Services Division, and there is a Division Chair for
the division, how is it that the Library Director sits on the
DCC which is comprised of all the division chairs. Senator Smith
stated that it follows the West Valley College model. Dianne
reiterated that the OIG will address and clarify these concerns.
Dianne noted that the allotted time for discussion
on this matter has expired and the Senators unanimously passed
a motion to extend the discussion (M/S/U - Cordero/Cowels). For
the sake of clarification, Dianne stated that if the Senate does
not approve the recommended list, the Senate will meet once again
with the DC's, and attempt to reach consensus via arbitration.
If the two bodies cannot reach consensus, each entity can forward
its own recommendation to the President, who ultimately makes
the final decision.
Two views were expressed during discussion
as to whether or not to approve the recommended list. One view
is that the list will not be changed significantly if the process
is repeated. The other view reported was that many of the division
chairs felt they would have benefited from further discussion
within the DCC and the list might have been changed significantly.
A motion to approve the list of recommendations as presented failed
(M/S/F - Smith/Patton), and the following motion passed unanimously
(M/S/U - Patton/Cowels):
"that the Mission College Academic Senate's
meet with the Division Chair Council at next Tuesday's (October
15) regularly scheduled Senate meeting to discuss the rationales
and rankings of the recommended list of new faculty hires for
1999-2000."
Dianne will advise Lee of the Senate's decision
and extend an invitation to the DCC to join the Senate's meeting
next week.
As agreed, the order of agenda was suspended
and moved to Item VIII.A to accommodate Celia.
VIII. New Business
A. Discuss Concerns re: Current Policies re: Drops, Grades, & Rosters
Jane explained that some faculty have expressed
concern regarding what appears to be a change in policy and procedures
relative to drops, grades, and rosters. Celia is not aware of
any changes in policy, which she interprets as either a college
or board approved statement. She acknowledged, however, that
some past practices have been changed.
Discussion focused on rosters, and it was
noted that permanent rosters were not received until the third
or fourth week in the semester, which is unusually late. Celia
explained the limitations of the IS system, and she offered to
discuss the problem with IS. Another radical change mentioned
is the drop date, which has academic implications. Faculty must
participate in any changes relative to drop dates. Celia explained
that she was advised that faculty could drop students when they
turn in their grades. The Senators advised that such late drops
are not permitted, either institutionally or through legislation;
Title 5 states that drops can be processed up to the 14th week.
It was agreed that a subcommittee of the Senate,
comprised of Don Cordero, Helene Flolo, and Jane Patton will meet
with Celia to develop a recommendation for the Senate to consider
for approval at a future meeting.
The order of agenda was resumed.
VII. Old Business (Continued)
B. First Reading of MCAS Subcommittee Report on New Departments
This subcommittee was charged to develop a
process on the creation of new departments. The Senators reviewed
the report, discussed definitions, and the process outlined in
the report. It was determined that a process for the elimination
of a department should have been included, and Dianne advised
that the committee did prepare such a process. The Senators opted
to review the entire report, including the elimination process.
Dianne will forward the entire report to each Senator, and the
second reading will take place at next week's meeting.
C. Review MCAS Goals for 1998/99
This item was postponed to the next Senate
meeting.
VIII. New Business (Continued)
B. Confirm the Senate/Faculty Role in Faculty Hiring Committees
Dianne stated that the Senate needs to reaffirm
the role and responsibilities of faculty relative to faculty hiring
committee. Historically and by legislation, faculty sit on the
first round hiring committees, and administrators participate
by invitation, with the chair of the committee being selected
from within.
During discussion it was noted that it makes
more sense for an administrator to serve on a hiring committee
for a small department; the administrator would be more likely
to know desired qualifications than a faculty member from another
department. It was suggested that the policy allow for more flexibility.
In response, Dianne explained that the concern
arises when an administrator spearheads the hiring and chairs
the committee. The faculty is initially responsible for hiring
faculty, and in the case of a small department, a WVC faculty
member, or other outside sources, can be invited to participate
by the faculty members of the hiring team.
The following motion was passed unanimously
(M/S/U - Cordero/Patton):
"that the Mission College Academic Senate
reaffirms the primary role of faculty in initiating and hiring
new faculty and the chair of the hiring committees will be selected
by faculty on the committee. Other members are included by invitation
from faculty on the committee."
It was clarified that in case of a dispute,
the Academic Senate President will arbitrate with the Academic
Dean.
IX. President's Reports
1. Board Meeting - No Report
2. District Budget Advisory Committee - DBAC continues to clean up the one-time discretionary budget allocations to administrative services. Major discussion occurred on the accuracy of data and processes used to create these allocations prior to the budget split between Mission College and West Valley College. * Subcommittees on the effect of AB 1725 on Non-Instructional Faculty and the Review of the Budget Allocation Model are in various stages of getting started on their work.
3. Division Chair Council - * DCC met to discuss the ranking of the new faculty hires and to finalize the list to make a recommendation to the Senate. * Presentations were given on Contract Ed by Marji Knowles and on the NSP Pac Tech Grant by Charlotte Behm and Gwen Quail. Issues discussed included training for evening administrators, hours by arrangement, and the current schedule of faculty evaluations. * An announcement was made that Charlie Klein from the state Chancellor's Office is coming to speak on Monday, November 9, 1998, from 1-3pm, on how to get curriculum through the state for new certificates, etc. All interested faculty, especially Senators, are invited to attend, and should notify Joyce Anttila if the plan to attend.
4. District Council - District Council met to review the Board agenda. Upcoming projects include updating the district's mission statement.
5. AB 1725 Steering Committee - No Report
6. Others:
a) Meeting w President Cepeda: Dianne met with President Cepeda to discuss issues of importance to the college and senate, including items on the Senate agenda.
b) Academic Senate Report (Walton)
ï Ian Walton reported that on September 22 he represented the State Academic Senate at Napa Valley College by presenting a faculty/local senate workshop on Plus/Minus Grading and the recent changes in regulations.
ï He attended the Executive Committee meeting in Los Angeles on September 25 and 26. Items of interest include:
a. The Board of Governors Commitment to Diversity (formerly the Community College Pledge) - and the associated action plan.
b. The latest version of Guidelines for Shared Governance being developed jointly with CCLC. Several scenarios will be included that sound similar to events in our district.
c. Final planning for the Fall Plenary Session in Los Angeles, October 29 - 31.
d. The position paper laying out the faculty vision of the future of California's Community Colleges was presented by the Educational Policies committee and was approved to send to Session.
e. The position paper on how to increase the participation of part-time faculty was presented by the Educational Policies committee and was approved to send to Session.
f. A draft of an upcoming paper reviewing minimum qualifications and equivalency makes it clear that our current district practice on single course equivalencies is not legal.
ï The State Senate Area B meeting will
be held at Mission College on Friday, October 9 in Hospitality
Management (Lunch Noon, Meeting 1 - 5pm). About thirty senate
presidents from bay area colleges are expected to attend. Please
drop by.
X. Correspondence, Publications, & Announcements
Correspondence
Publications/Minutes
1. A sample issue of The Teaching Professor.
2. The agenda for the October 7, 1998, meeting of DBAC, and its meeting summary for Sept. 9.
3. The October 1998, issue of COMPENDIUM.
4. The agenda for the Sept. 28, meeting of the MC Curriculum Committee.
5. The Sept. 25, 1998, issue of DVC FORUM, from the Diablo Valley College Faculty Senate.
6. The Sept. 21, 1998, issue of FA NEWS, from the Foothill-DeAnza Faculty Association.
Announcements/Conferences
1. CalWORKS Workshop will be held in Northern California November 6, 1998, 9:00 am - 3:00 p.m.
2. Workshop on Power Strategies for Recruitment & Retention will be held in Orange County March 12, 1999, to learn how to exceed enrollment and revenue goals.
3. The Governor's School-to-Career Advisory Council will hold a public meeting of the Student
Assessment and Certification Committee on November 6, 1998, from 9:00 a.m. to 3:30 p.m. in Sacramento.
4. The Governor's School-to-Career Advisory Council will hold a public meeting of the System Evaluation and Accountability Committee on October 29, 1998, from 9L:00 a.m. to 3:30 p.m., in Sacramento.
5. The state Academic Senate is developing a paper, soon to be released that updates the minimum
qualifications and equivalencies paper.
*** 6. The MC ASB, Academic Senate, Classified Senate, and ACE are jointly sponsoring a WVMCCD Board of Trustees Candidates' Forum in the Front Lobby at MC on Tuesday,
October 20, 1998, from 5:00 p.m. until 6":430 p.m., with a refreshment period from 6:30 p.m. to 7:00 p.m. for one on one conversation. Faculty are urged to attend and to encourage their students to attend this event.
7. The WVC School Performance of Museum will be presented October 16-25, at the WVC theater.
8. The American Association for Higher Education
will hold its 1999 National Conference on Higher Education,
"Organizing for Learning," March 20-24, 1999, in Washington
D.C.
XI. Future Agenda Items
No new items were added at today's meeting.
The meeting was adjourned at 4:02 p.m. (M/S/U - Cordero/Hudak). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.