I. Call to Order/Roll Call

The meeting was called to order by President Dianne McKay at 2:05 p.m.
Hill (Ext.3366) CATA

Senators	A	P	Senators	A	P
Chiang (Ext. 3424) Math		X	Hudak (Ext.3419) ESL	X
Collins (Ext.2708) StudDev		X	McKay (Ext. 3418) Pres		X
Cordero(Ext. 3142) Stud Dev		X	Monroe (Ext. 3349) Tech		X
Cowels (Ext.3301) AAS	X		Patton (Ext. 3402) Comm		X
DelFrate (Ext. 3339)CommSv		X	Smith (Ext.3223) CommServ		X
Flolo (Ext.3309) AAS		X	Wilson (Ext. 3407) Comm	X
Grams (Ext. 2195)AF/SocSci	X

II. Approval of the Minutes

The minutes for the September 3, 1998, meeting were accepted and approved as submitted (M/S/U - Cordero/DelFrate).

The minutes for the September 10, 1998, meeting were accepted and approved as submitted (M.S.U - Smith/Flolo).

III. Order of the Agenda

No changes were made to the Order of the Agenda.

IV. Oral Communication from the Public

Ian Walton announced that he is placing monthly updates from Bill Scroggins, President of the State Academic Senate, on the Mission College Senate website, rather than forwarding them by e-mail to everyone. (www.wvmccd.cc.ca.us/mc/senate/updates98.html)

He has held several conversations with Dianne McKay regarding the Senate position on Partnership for Excellence. A State Academic Senate letter of advice to local senates is expected shortly.

Ian attended the first meeting of the Educational Policies Committee in Orange County last Friday. Major current issues included preparation of a position paper on participation of associate faculty in the state-wide senate structure and another paper on the vision of the community college faculty in response to assorted documents from groups like the Citizen's Commission and the Education Round Table.

The State Senate Area B meeting will be held at Mission College on Friday October 9. About thirty senate presidents from bay area colleges are expected to attend. The Fall Plenary Session of the Styate Academic Senate will be held in Los Angeles on October 29 - 31.

Diane Lamkin reported that the Curriculum Committee is continuing its work relative to interdepartmental articulation and articulation with West Valley College. The state's revisions to the regulations and guidelines pertaining to distance learning courses will be distributed to the Curriculum Committee representatives. She noted that one of the revisions is to delete the requirement for personal contact with students. Finally, she indicated that there is a discrepancy between the catalog and information gleaned from the Counseling Center and the Departments. The Department Chairs need to ensure that curriculum matches the catalog listing.

Lee Callaway advised that she is back on e-mail and she will be attempting to answer her messages. However, she requested that people not respond to her via e-mail, but rather via a phone call. She reported that the latest draft of the college's WASC Mid-Term Report is currently being reviewed by the Standards Committee. The Senators will receive a copy of the final draft as soon as it is available. The Chancellor has requested that the report be submitted to the Board of Trustees by October 1, 1998. Dianne noted that a copy of WVC's Mid-Term report is in the correspondence folder.

V. Old Business

A. Joint Meeting w DCC to Review Applications for New Faculty Hires

A packet with copies of each submitted Full-Time Faculty Request for 1999/2000 was provided to each Senator and Division Chair. Each packet included statistics on the specific department relative to the number of faculty and the total FTE within the department. The timeline for making a decision on new hires is as follows:

September 17 - DCC meets with the Academic Senate

September 18-24 - DC's meet w Division Senator(s) to review and discuss applications

September 25 - Deadline for DC's to submit ranked positions

September 28 - The DCC will compile rankings and decide accordingly

October 1 - Rankings reviewed and approved by Senate

Lee reported that the specific number of positions available to Mission College has not yet been determined. There could be as few as nine and as many as sixteen. She will advise everyone of the specific number as soon as she obtains the information. Lee encouraged everyone to think in terms of the over-all picture when making their considerations; some position requests may not be warranted at this time and some areas that need a position may not have submitted a request. We may then need to urge a department to submit a request. The following departments have submitted requests for one or two faculty positions as indicated:

Art (1) English (2) PE/Athletics (1)

CET (1) ESL (2)

CIS (1) Foreign Lang (1)

Counseling (2) Library (2)

Drafting (1) Global Ed (1)

DSPS (1) Health Occup (1)

The request form asks for specifics on staffing history and for information relative to specific criteria. The criteria include the Balance of Curriculum Document; district, college, department and division goals; demographics, community needs, job training needs, trends, etc.; availability and expertise of associate faculty presently in the department; AB 1725 goals; anticipated retirements; and program review recommendations.

Discussion opened with the specific Department Chair presenting the rationales and argument in support of each submitted request. It was suggested that a two philosophy approach should be considered in this decision-making process, one being to make decisions based on a broad perspective with a long-term view of the college and the desired direction for the college, and the other is based more on immediate need. The participants discussed how to proceed in depth, and Chris Olson provided graphs and specific data regarding FTE investment efficiency for this semester to date. Everyone acknowledged that the task is a difficult one that must be approached from various viewpoints. There was consensus, however, that positions approved within the last two years that are currently vacant should be given top priority.

ASB President, Tarisa Wain spoke on behalf of the students. In addition to the criteria already established as noted above, Tarisa appealed to the Senate and DCC members to give special consideration to certain areas that need funding, specifically Counseling, DSPS, and the Library, to provide students with the additional support services currently lacking in those areas. She also spoke in support of the request for a Baseball Coach, arguing that this position is important to the ASB in that the baseball team is one of the very few ways in which the students can achieve a sense of affiliation and attain a sense of community. She argued further that the baseball team contributes to retention as well. Tarisa stated that the position has been filled by associate faculty for the last two years, and the team has consequently suffered and deteriorated due to the lack of continuity and maintenance of the equipment and the program.

Ultimately, it was agreed that everyone wanted time to review each request thoroughly in order to make a rational, intelligent decision. Each Division Chair will meet with the division's Senate representative and attempt to reach consensus on the ranking of requests. Lee will advise everyone as to the specific number of positions as soon as that information becomes available.

Dianne expressed her appreciation for the discussion and urged that the Senators remember to maintain a broad perspective. Both Lee and Dianne reiterated the importance of Division Chairs and Senators meeting and attempting to reach consensus.

B. Update on Candidate's Forum

Dianne reported that the League of Women Voters will hold a candidates' forum at Saratoga High School on October 21, including all eight (8) candidates. Hence, they have opted not to hold another such forum at West Valley College. They are considering holding one at Mission College and have not yet confirmed. Dianne asked for direction.

Don suggested that we conduct our own forum, as in the past, and recommended that it be held on the evening when most Political Science classes are in session. It was agreed that Dianne, Don, and Jane will proceed with plans for a forum and report back to the Senate. Judie Smith advised that voter registration forms will be available in the Library within the next week.

VI. President's Reports

1. District Council

2. AB 1725 Equivalency Committee (Sept. 15) - The committee met at West Valley College to review equivalencies for three faculty members. In addition, we discussed the issue of faculty availability for equivalency meetings during the summer. Joe Samuels proposed a SWAT team of faculty. Dianne suggested, and it was agreed, that during one of its last meetings in May, each senate would appoint two senators who could be called in case the Senate President (at Mission) or Senate Vice President (at West Valley) are unable to attend a meeting.

3. Division Chair Council (Sept. 16) - The agenda at District Council included reviewing the Pre-Board agenda for the October 1, 1998, Board meeting. Important items on that agenda include the approval of the Accreditation Mid-Term Reports from both colleges, the approval to purchase the upgrade of the Library Automated Systems at both colleges, and the extensions of the contracts for the WVC President and the Vice-Chancellor. An update was given on the status of support for classified staff to participate in shared governance. This item is moving through discussion and fact-finding and continues to make progress.

4. Others:

a) Partnership for Excellence Task Force (Sept. 16) - The task force met, but Dianne was unable to attend due to conflict with District Council and late notification. She received material that has been reviewed and developed so far. Dianne will attend the next meeting and report to the Senate.

VII. Correspondence, Publications, & Announcements

Correspondence

1. Letter dated August 31, 1998, from the state Chancellor re: Distance Education regulations.

Publications/Minutes

1. The minutes for the September 3, 1998, meeting of the Mission-West Valley Land Corporation, the agenda for the September 17, 1998, meeting, and the financial statement for he corporation as of September 9, 1998.

2. A copy of the Accreditation Mid-Term Report for West Valley College.

3. The September 11, 1998, issue of DVC FORUM from the Diablo Valley College Senate.

4. The agenda for the September 9, 1998, meeting of DBAC.

Announcements/Conferences

1. The MC Student Health Center is offering the Hepatitis B vaccine for $30/injection (3 injections are required over a 6 month period).

2. Contact Judie Smith via e-mail or phone (Ext. 3223) to schedule a library orientation. Librarians can do a general introduction to Library services and basic resources or the will tailor the presentation to your specific class assignments.

3. The application deadline for the Fulbright Teacher Exchange Program is October 15, 1998.

More information on the program is available at, "www.grad.usda.gov/International/ftep.html"

or contact Joan Powers.

4. The California Association for Institutional Research will hold its 1998 Annual Conference in

San Diego, November 11-13, 1998.

VIII. Future Agenda Items

No future agenda items were added at today's meeting.

The meeting was adjourned at 4:00 p.m. (M/S/U - Patton/Flolo). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.

The Mission College Academic Senate is seeking faculty interested in serving on the Instructional Program Review Committee. The committee meets on the first Monday of each month from 2:00 p.m. to 3:00 p.m. The committee members work on validation teams and assist programs going through the self-study process. All interested faculty are invited to apply.

The Mission College Academic Senate is seeking two (2) faculty members interested in serving on the Search Committee for the Dean of Administrtive Services. It is recommended that at least one of the faculty members have budget administration experience and/or grant administration experience.

If you are interested in serving on either of the above committees, please contact the Academic Senate Office (Ext. 2783) or Dianne McKay (Ext. 3418) no later than 10:00 a.m., Thursday, October 1, 1998.