I. Call to Order/Roll Call

The meeting was called to order by President Dianne McKay at 2:05 p.m.
Hill (Ext. 3366) CATA

Senators	A	P	Senators	A	P
Chiang (Ext. 3424) Math		X	Hudak (Ext.3419) ESL		X
Collins (Ext.2708) StudDev		X	McKay (Ext. 3418) Pres		X
Cordero(Ext. 3142) Stud Dev		X	Monroe (Ext. 3349) Tech		X
Cowels (Ext.3301) AAS		X	Patton (Ext. 3402) Comm		X
DelFrate (Ext. 3339)CommSv		X	Smith (Ext.3223) CommServ		X
Flolo (Ext.3309) AAS		X	Wilson (Ext. 3407) Comm		X
Grams (Ext. 2195)AF/SocSci	X		Other: Wain (ASB Rep)		X

II. Approval of the Minutes

The minutes for the September 3, 1998, meeting will be approved at next week's meeting.

III. Order of the Agenda

Due to the holiday this Monday, the agenda was printed prior to last week's meeting, when it was agreed that the following items were to be added to today's agenda:

ï Item VII.C - Should read, "First Reading of MCAS Subcommittee Report on New Depts.

ï Item VII.D (Develop Five Year Plan w Focus on Faculty Hiring) was added at last week's meeting as an emergency item, with discussion to follow at today's meeting. It was agreed

that this item will be discussed immediately following Item VII.A.

ï Items will be addressed out of order to accommodate guests.

The Senators approved the order of Old Business items as Item VII.A, VII.D, VII.B, and VII.C (M/S/U - Patton/DelFrate).

IV. Oral Communication from the Public

Jane Patton announced that Title 3 monies have been used to purchase a computer and soft board for Conference Room A. Training will be provided for those who are interested in using the new equipment.

V. Information & Announcements

1. The next Board meeting is a Strategic Conversation on the qualities and attributes for a Mission College President and the district's Chancellor. Mission College staff and faculty are urged to

attend the meeting scheduled for Mission College.

2. The Mission College Academic Senate meeting scheduled for September 17, 1998, will be a joint meeting with the Division Chair Council. The two groups will review submitted applications requesting faculty positions and reach agreement on the criteria by which these applications will be prioritized. The meeting is to be held in Room N3-301.

3. Plans for the Candidate's Forum have not been finalized. Dianne reported that the ASBs will

not promote voter registration at this event, leaving the dates open at this time. The League of

Women has been contacted and the committee is waiting to determine the availability dates and will proceed at that time.

VI. Administrative Business/Actions/Appointments

A. Curriculum Committee - Diane Lamkin has advised that the committee did not meet this week. However, she asked that the Senate members be advised that many faculty are submitting their proposals too close to the deadlines, noting that proposals must go through two subcommittees prior to presentation to the entire committee. Faculty are urged to submit their proposals early.

B. Staff Recognition - No nominations were submitted today.

C. Committee Appointments

1. Tenure Review Teams - Dianne reported that the Tenure Review Team for Kathleen Creed

approved by the Senate last week has been changed. Ann Cowels has been replaced by Edith Dooley.

2. Sign Committee - The Senators approved the appointment of Chris Coobatis to the Sign Committee by consensus.

At this time, the Order of the Agenda was suspended and moved to Item VIII.A to accommodate Rita Cepeda.

VIII. New Business

A. State of the College Report from Interim President Cepeda

The Interim President of Mission College, Rita Cepeda, was introduced to the members of the Senate and she apprised them of her intentions and ambitions for the college to date. In order to best serve the college during her tenure as President of the college, she developed a list of priorities and goals to consider, based primarily on information gleaned during the interview process, meetings with the interim Chancellor, and meetings with other campus organizations and groups. A draft list of priorities and goals was distributed and reviewed. Ms. Cepeda explained that the list is evolving and requires additional input from other sources. A final list will be disseminated throughout the college upon completion.

The list of priorities includes the following:

ï Budget Development and processes

ï Streamline strategic plan

ï Student success (equity/diversity/PFE/outreach)

ï Grants and resource development policies

ï Technology and IS Services

ï Educational Program Planning

ï Enrollment Management Strategies

ï Accreditation Mid-Term Report

ï Contract Education/EDI

ï Land Corporation Resources

ï Basic Skills

ï Facilities Plan

ï Safety Procedures

ï Equity of Central Services

ï President's Search

ï Marketing Tools

ï Shared Governance

The list of Goals and Objectives for 1998/99 includes the following:

ï Develop a Comprehensive Operations Handbook

ï Develop a Mission College Facilities Planning Procedures Manual

ï Publish and Disseminate Mission College Technology Handbook

ï Align Existing Strategic Planning Documents and Produce a Summary for College Students, Faculty, and Staff

ï Review and Detail Mission College's Outreach Efforts

ï Strengthen Collaborative Efforts/Partnership

ï Strengthen College's Communication/Participation Structures

Ms. Cepeda noted that Alan Hiromura has accepted a position outside the district and will be leaving the college, effective November 1, 1998. She expects the Dean of Administrative Services position will be vacant for approximately one month, and Alan will interact with the new person on a consultation basis. Bruce Judd will chair the Hiring Committee, and the committee will expedite the hiring process.

Since Rita comes from the state Chancellor's Office, she was asked to consider educating Mission College faculty and staff on state issues and how to utilize the system to our best advantage. She agreed to discuss the matter with Lana Bone to determine whether or not this could be accomplished via a Staff Development workshop.

Other issues discussed included support for the library; Ms. Cepeda strongly believes in the value and contribution of support services towards student success. She stated that Contract Education will once again be under the auspices of the college, noting that Regina contributed greatly towards regaining control of the department. What is still in question is the structure of the Economic Development Institute, which is currently under review by the Chancellor. Ms. Cepeda also reported that the Organizational Information Group has been recessed until such time as its services are required. Other topics of discussion dealt with the Balance of Curriculum document, the hiring of 15-20 new faculty, the college's strategic plan, and support for the Classified Senate.

The Senators thanked Rita for coming and extended an invitation to Rita to meet with the Senate at any time.

The order of the agenda was resumed.

D. Oral Reports

1. Workforce Development Committee - The committee hasn't met yet.

2. Technology Committee Report - The committee is waiting for the question of expansion to be resolved at the Senate. Dianne will call a meeting of the subcommittee as soon as possible.

3. Others:

a) Balance of Curriculum Committee - Don will call a meeting of this committee some time in October to review the existing document and possibly prepare in interim report on what is to be done. He will report back to the Senate.

VII. Old Business

A. Discuss Procedure for Fund 61 Requests

Last year, Les White made a presentation to CBAC on Fund 61. Ed Kleppinger served as the Senate representative on CBAC last year, and raised several questions relative to this fund dealing with process and the source of revenue for the fund.

Lana Bone, the district's Staff Development Coordinator, advised the Senate members that Fund 61 is one of the Chancellor's accounts established to cover expenses for instructional workshops, the strategic plan, the Academic Senates, the Classified Senates, the development of Board members, Staff Development, employee recognition, and retirement. She requested information on the process and the committee that is said to control Fund 61. She also requested that the allocation in Fund 61 set aside for the staff development fund be turned over to staff development, as well as the monies allocated last year for the two college Academic Senates' Travel & Conference Fund and that both allotments continue to be maintained in the future.

It is her understanding that the Fund is financed from the Land Corporation rental revenue - approximately 10% of the total amount of revenue is set aside for Fund 61. Apparently there is a Fund 61 committee, but much remains to be learned. She has asked that a meeting of the committee be called so that she can attend and obtain more information.

Dianne was directed to continue discussion on this matter with Lana, pursue the concerns and questions of the Senate, and bring back a recommended position of the Academic Senate for consideration. Dianne agreed to meet with Lana to discuss the budget, distribution, process, how requests are processed, who decides, who selects those who decide, etc., all pertaining to Fund 61.

D. Develop Five Year Plan w Focus on Faculty Hiring

In light of the fact that the Academic Senate is meeting with the Division Chair Council next week to discuss and consider application requests for new faculty positions, it was agreed that this agenda item must be addressed. Last week, the Senators were asked to discuss issues of concern with their constituents in order for the Senate to develop a list of priorities.

Those Senators who discussed the issue with their constituents reported on behalf of their divisions. The following list of focus areas was developed through discussion:

ï Staff Development/Training in Hiring

ï What areas currently have largest number of faculty? What areas are currently receiving WSCH? How do we meld the two in a fluid but planned manner for growth over the next five

years?

ï Balance of Curriculum - Targeted Areas - Review and revise as needed - Consider number

of older and younger students. Consider support faculty - Librarians, Counselors, ILFs.

Obtain statistics from Chris Olson

ï Consider issues other than WSCH as a criteria

ï Consider growth trends over the years

ï Re: new faculty hires -

Is the number of faculty we hire this year (15-20) the last we will have for many years?

How do we predict and plan?

Develop a method/plan in order to predict and plan.

Do we have the FTE and resources available for new hires?

How will we handle replacement positions?

Can the number of positions be divided over the next three to five years?

The Senators considered how to proceed in light of next week's meeting. They were reminded that one purpose of the Academic Senate is to advocate programs that meet the students' needs; the Division Chairs make decisions through a financial approach. It was agreed that the Senators will discuss the issues once again with their constituents, review the Balance of Curriculum document, consider the college as a whole looking at the large scale programmatic need, and individuals will obtain specific information as assigned. All the above will ensure that the Senate is prepared for its meeting with the Division Chair Council scheduled for September 17.

Items VII.B and C were postponed to the next Senate meeting.

IX. President's Reports

1. Board Meeting - No Report

2. District Budget Advisory Committee (9/9/98) - Three items were discussed: An update on enrollment growth, the status of PERS refund and allocation of Fund 10 unallocated funds. The major discussion revolved around item three during which it was revealed that a $1,452,589 error was discovered after the printing and presentation of the 1998-99 budget to the Board of Trustees. This error resulted in the unallocated fund 10 amount increasing from $5,178,718 as shown in the Adopted 98-99 Budget book to an actual $6,631,307. Discussion occurred on how this money should be treated. It was recommended by the district then that the $1.6 million PFE monies be used as ongoing monies to fund program improvement.

3. District Council - No Report

4. College Budget Advisory Council - No Report

5. College Governance Advisory Committee - No Report

6. Organizational Information Group - No Report

7. Division Chair Council - No Report

8. Others:

a) Meeting with Chief Instructional Officer Lee Callaway (9/8/98) - Dianne met with Lee Callaway to discuss items of concern to the college and senate including the process for conducting the joint DC/Senate meeting on New Faculty Hires. Also discussed was how to proceed in discussions on the budget allocation model with the impending departure of Alan Hiromura. Other items discussed included items listed as future agenda items for the Senate such as the separation of PE and Athletic Department WSCH.

b) Strategic Conversation Planning Meeting (9/9/98) - Met to plan the September 17, 1998 Strategic Conversation. Lana Bone will facilitate this strategic conversation which will focus on what we want in a chancellor and president and the hiring processes for both. Five background articles will be available to read before the strategic conversation.

X. Correspondence, Publications, & Announcements

Correspondence

1. Copy of E-mail dated September 8, 1998, from Jean Replicon to Dianne McKay re: Recycling Program Funding.

2. Letter dated September 3, 1998, from the state Chancellor re: Reporting Date Procedures for Summer Intercessions.

3. Letter dated August 31, 1998, from the state Chancellor re: Distance Education.

Publication/Minutes

1. A copy of the WVMCCD Staff Development Plan submitted to the state last year.

2. A copy of the WVMCCD Technology Implementation Planning Objectives Draft, last edited

June 3, 1998.

Announcements/Conferences

1. The 1998 Annual Convention of the Community College League of California will be held in

Long Beach, November 19-21, 1998, on "Many Perspectives - Shared Dreams.

2. The 1998 CAPED Convention will be held in San Jose October 29-31, 1998. The conference

theme is, "Education, Technology & Students with Disabilities: Planning for an Accessible Millennium."

3. A free two-day hands-on Technology Institute will be held at Mission College, October 23 and 24, 1998, for vocational education faculty wanting to integrate technology into their classroom

teaching and/or putting their courses on line.

XI. Future Agenda Items

1. Discuss Appraisal Teams Relative to Faculty Evaluations and Appointments (Cowels)

The meeting was adjourned at 4:04 p.m. (M/S/U - Cordero/Flolo). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.

The Mission College Academic Senate is seeking one (1) faculty member to serve on the Innovation Funds Committee. The charge of this committee is to review and rate applications for Innovation Fund Grants and will probably meet four times per year - two meetings in November and two meetings in the early Spring semester. People with experience in grant funded programs re encouraged to volunteer.

The Mission College Academic Senate is seeking two (2) faculty members from Vocational Education and one (1) faculty member from Communication Division. The Workforce Development Committee endeavors to provide Mission College's diverse student and college community with leadership to effectively integrate academic, vocational, and student support programs and prepare the college for educational reform and related initiatives. This committee will develop a plan to make our programs relevant and applicable to meet the changing needs of our community, students, faculty, staff and employers.

If you are interested in serving on either of the above committees, please contact Dianne McKay (Ext. 3418) or Grace Hazán (Ext. 2783 or 8-2075) by 10:00 a.m., Tuesday, September 29, 1998.