Mission College Academic Senate

Ext. 5413

Approved Minutes

Thursday, September 6, 2001

I. Call to Order/Roll Call

President Jane Patton called the meeting to order at 2:09 p.m.

Senators

A

P

Senators

A

P

Bell-Cheung (Ext.5385) AAS

X

McGee (Ext. 5042) Stud Dev

X

Brennan (Ext. 5313) Comm

X

McKean (Ext. 5326) Math

  

X

Cochran (Ext. 5176) Stud Dev

X

Monroe (Ext. 5349) Tech

X

Estrada (Ext.5164) CommSvc

X

Moore (Ext. 5382) AAS

X

Guich (Ext. 5270) SocSci

X

Myint (Ext. 5316) ESL

  

X

Jackins (Ext.5322 ) Math

  

X

Patton (Ext. 5296) Comm Stud

  

X

Johnson (Ext.5277) CATA

X

Sippel (Ext. 5118) Comm

  

X

Lynne (Ext. 5248) CommSvc

  

X

VanTassel (Ext. 5334) Tech

  

X

Mancini (Ext. 5855) AF/HM

  

X

ASB: C.Vincenz

X

Other: B.Grayson (Staff Dev)

 

X

Guests: P.Anning, C.O’Hearn

  

X

II. Approval of the Minutes

The minutes for the May 17, 2001, meeting were accepted and approved as submitted (M/S/P — Mancini/McGee).

III. Order of the Agenda

Jane asked that the following items be added to today’s agenda:

Item VI.C.4 — Select Senator to Serve on CBAC (A)

Item VI.C.5 — Select Senator to Serve on DISC (A)

The addition of these items was unanimously approved (M/S/U — Jackins/Estrada)

IV. Oral Communication from the Public

President O’Hearn extended a "welcome back" to all faculty and staff. He expressed his wish to continue working closely with the Academic Senate and his willingness to address the Senate regarding any concerns or issues. His desire is to ensure that the administration and the Senate work together on the college’s affairs. President O’Hearn provided each Senator with a copy of Mission College’s Core Values & Goals, a document reflective of broad campus-wide participation over the last year and a half. The major goals and core values of the college are listed, and he anticipates that measurable objectives will be listed under each goal. These goals and values are the first step toward establishing effective strategic and long-term planning processes and integrating those processes campus-wide. He congratulated Jane on her election as President of the Senate, and he looks forward to working with Jane and the Senate in the coming year.

Peter Anning appealed to the Senators to assist in the recruitment of faculty, staff, and student volunteers to assist in manning a Mission College booth at the Santa Clara Wine and Food Fair, to be held on Saturday and Sunday, September 15th and 16th. Volunteers are needed to cover the booth for one to two hour segments on both days from 9:30 a.m. until 5:30 p.m. The fair is held from 10:00 a.m. until 5:00 p.m. Those who participate will receive a hospitality ticket for wine and food, and parking fees will be reimbursed.

Senator Guich distributed copies of a resolution for the Senators to consider at next week’s meeting on the Burrowing Owls.

V. Information & Announcements

    1. Librarian Erlinda Estrada announced that the grand opening of the Library and Telecommunication Center will be held Wednesday, September 12, 2001, at 5:30 p.m.

    2. Senator Estrada reported that the text book collection made available to students is limited due to the lack of funds for this year. She wants faculty to be aware that a number of the books have been vandalized, and there are no additional funds to replace damaged textbooks. Any extra copies of texts will be much appreciated.

3. President Patton announced that a number of vacancies remain on the Senate. A call for a second Associate Faculty member will go out next week, and she encouraged the Senators to recruit an Associate Faculty member from within their divisions. In addition, she noted that CATA is entitled to a second representative. Senator Johnson advised that a second CATA member is being sought to serve a term on the Senate. Cliff Monroe is one of the two Senate representatives for the Technology Division, but due to his extensive work off campus, he rarely attends a Senate meeting. Senator Van Tassel was asked to seek a replacement for Cliff. Jane also noted that the Natural Science Division is not represented.

4. The Accreditation Visit will take place on October 16-18, 2001. Jane announced that the Academic Senate meeting scheduled for October 18th may be cancelled in the event that the team’s exit report will be made during the regular meeting time. An official announcement will be made at the appropriate time. The Senators were advised that they will most likely be sought for interview by team members, and faculty are urged to keep their office hours in the event a team member wishes to interview them.

VI. Administrative Business/Actions/Appointments

A. Curriculum Committee — No report was made at today’s meeting.

B. Staff Recognition — Jane explained that the Staff Recognition Program is intended to honor personnel for extraordinary service to the college. Senators may submit a resolution at any time and she recommended that they check with the Senate Office on procedure.

C. Committee Appointments

1. Select Chair for Instructional Program Review Committee - The Senators elected Jody Hacker for this position by written ballot.

2. Appoint Faculty to Hiring Committee for District Staff Development Training Coordinator — The Senators unanimously appointed Betty Grayson to serve on this committee (M/S/U — VanTassel/Mancini).

3. Appoint Faculty to District Faculty & Staff Diversity Committee - Ann Cowels was unanimously (M/S/U — Myint/Estrada) selected to replace Deborah LeFalle on this committee.

4. Select Senator to Serve on CBAC - The Senators elected Jane Patton by written ballot to serve on CBAC.

5. Select Senator to Serve on Datatel Implementation Committee - Quin McKean was selected to serve on DISC (M/S/U — Jackins/Bell) contingent upon the committee’s meeting schedule.

D. Oral Reports

1. Instructional Technology Committee - No report was made today.

2. Distance Learning Committee — No report was made today.

3. Staff Development — * Betty Grayson advised that the committee is currently reviewing flex guidelines. A major change in those guidelines will require each individual to maintain his/her own flex records. Only one half of required flextime can be spent on any one activity. * She reported that mini-grants will remain the same. Approval forms will be prepared on CDs or discs available from the Staff Development Office and will be posted on PARIS. In addition, the committee voted to change the amount of the mini-grants from $800/full-time faculty member/year to $1,000/full-time faculty member/2 years, and from $800/associate faculty member/2 years to $600/associate faculty member/2 years. Betty advised that the new faculty orientation meetings are held once a month, and Jane Patton conducts a three-hour workshop on Teaching and Learning at each orientation meeting. If approved by a Division Chair, one unit of credit can be awarded to faculty participating in the workshops. * The Great Teachers Retreat will be held in Seaside this year. Approximately 28 faculty members will attend, funded through the Land Corporation’s new faculty/NISOD fund.

4. Datatel Implementation Committee — No report was made today.

5. Workforce Development Committee — No report was made at today’s meeting. This item will be removed from the agenda until further notice.

6. Services & Facilities Master Plan IS Committee — It was agreed that Jane will contact Pat Hudak and Amelia Akers-Martin to determine the status of the committee and if there is interest in serving on this committee.

7. Graduation Committee — This item will be removed from the regular agenda until next spring.

    1. Other: The following report is from Ian Walton:

As you know, I was re-elected as Treasurer of the Academic Senate for California Community Colleges at the Spring Plenary Session in San Francisco in April. This is one of the four officer positions on the fifteen member elected Executive Committee. The new president Hoke Simpson from Grossmont College took office in July. I continue to receive 50% reassigned time funded by the State Academic Senate.

I had a considerable number of activities over the summer including:

1) Executive Committee orientation

2) Summer Technology Institute

As coordinator of the five-day hands-on workshop in San Diego I planned and coordinated the five tracks. I also presented two general sessions on technology and educational policy. One focused on recent activity in Title 5 distance education regulations and the Technology II plan while the other highlighted six recent Academic Senate policy papers on technology which have just been republished as a combined volume.

3) Digital Divide Conference in San Ramon

4) Faculty Leadership Institute in San Diego

This is the annual training workshop for senate presidents and other faculty leaders. It is planned and presented by the Executive Committee.

5) Curriculum Institute in Universal City

I presented a session on technology and local senate responsibilities with particular focus on the curriculum process.

My responsibilities for the coming year include:

Senate activities —

Executive Committee member

Treasurer and chair of the Budget Committee

Chair of the Occupational Education committee

Member of the Technology committee

Other activities

Representative to ICAS (Intersegmental Committee of Academic Senates that includes the CSU and UC academic senates)

Representative to TTAC (Technology and Telecommunications Advisory Committee)

Representative to WEDAC (Workforce and Economic Development Advisory Committee)

Representative to EdNET advisory group

If I can help you with anything please give me a call or e-mail. I will keep in close touch with Jane but my schedule will rarely allow me to visit our senate meetings.

VII. Old Business

  1. Update on Status of District Alternative Calendar Committee & Appoint Faculty to College Alternative Calendar Committee

Last year, a district committee comprised of administrators, faculty, classified staff, and students from both campuses was charged to consider a compressed calendar. The committee decided that a viable alternative calendar would be a compressed calendar, with a reduction in the number of weeks per semester. West Valley College members appeared to be more in favor of moving ahead with a compressed calendar by next Fall. The Mission College members, although open to the idea of an alternative calendar, remained concerned about issues unique to the college. There was concern that there was no time to conduct surveys of faculty, staff, and students, thus not providing an opportunity for adequate input and discussion. Ultimately, the district committee is no longer functioning as a single committee.

Jane would like to establish a college committee to research and investigate issues of concern that particularly apply to Mission College and prepare a recommendation for GAP. The Senate office issued a call for volunteers, and the following faculty have expressed an interest in serving:

Carolyn Fisher Jane Patton Phil Sienna

Betty Cogswell Jim Van Tassel Mary Moore

Scott Brunson Jim Burrell

The Senators unanimously approved the appointment of the above faculty members to this committee (M/S/U — Jackins/VanTassel).

In addition, Jane stated that Lee Callaway and Dan Matarangas will serve on the committee to represent the administration, Chris Olson has volunteered to serve on the committee, and Dee Gonzales and Shoba Singh will represent Classified Staff.

The committee’s charge should include the following:

    1. Conduct internal and external surveys and consider results,

    2. Consider impact on classroom availability,

    3. Consider academic issues,

    4. Consider flex day issues,

    5. Consider load and other negotiable issues.

There was a brief discussion on whether or not Datatel can handle two calendars, and it was reported that a two calendar district does not appear to be a problem. Another concern raised was the impact on MC if WVC moves ahead before this college does. Betty reported that this issue was discussed at the statewide Staff Development Conference, and it was stated that more colleges are moving to a compressed calendar. The trend indicates that enrollments go up when the change is made, and as other local colleges change their calendars, the enrollment evens out. In addition, not all colleges are competing for the same student population.

It was ultimately agreed that forums should be held on the calendar issue and faculty are urged to call any colleagues they know currently functioning under a compressed calendar for their views. Any questions, concerns, or suggestions should be forwarded to any of the above listed committee members.

  1. New Business

 

A. Discuss Status of MC Prerequisites and Corequisities & Consider Structure for New Committee to Review Prerequisites

Jane explained that this item was placed on the Senate’s agenda last year. Mission College has not reviewed its prerequisites and corequisites for some time. Jane suggested that a committee co-chaired by Alex Braun, the current Chair of the MC Curriculum Committee, and a Senator be charged with the task of reviewing prerequisites. The charge of the committee should include conducting research on existing prerequisites, to determine if MC students are adequately prepared for courses they take, to look at student success, and to educate faculty as to the nature of prerequisites. She asked for direction on how to proceed.

It was suggested that Chris Olson be invited to serve on the committee; as the college’s research analyst, he can provide much data on student success. It was also suggested that an entire Senate meeting might be devoted to the subject when appropriate, and/or to develop a flex day workshop on the subject. The committee should also include members of the Matriculation Advisory Committee, possibly a representative from each department, or the entire Senate. Senators Brennan and McGee agreed to meet with Jane and Alex to develop a recommendation for the Senate’s consideration in two weeks.

B. Develop Senate Goals for 2001/02 in Conjunction w College’s Core Values

Jane asked the Senators to consider goals for this year’s Academic Senate in conjunction with the college’s core values as presented by President O’Hearn at today’s meeting. A number of suggestions were made, and Jane agreed to develop a list from today’s discussion and any goals left over from last year. The list will be brought to the next Senate meeting for further discussion.

C. Consider Candidates for Vice-President of MCAS

In accordance with the constitution of the MCAS, the Vice-President of the Senate must be elected by its third meeting. The primary responsibility of the office is to replace the president when and where appropriate. The Senators were asked to consider nominations for next week’s meeting.

IX. President's Reports

Jane reported that her term began in June, and she attended meetings all summer. She participated in the Academic Senate for CCCs’ Summer Leadership Institute with Linda King, WVCAS President, and Ian Walton. The institute was extremely well done and provided her with excellent information regarding the role and responsibility of local senates. Mission College has been, and continues to be well represented at the state level over the years.

Jane attended District Council meetings, GAP meetings, Board meetings and meetings with Linda King over the summer. She and Linda have common goals, and they have agreed to hold a District Academic Senate meeting sometime this semester.

X. Correspondence, Publications, & Announcements

Correspondence
    1. Letter dated May 25, 2001, from the state Chancellor re: PFE Progress Reports.
    2. Letter dated June 7, 2001, from the state Chancellor re: District Proposals for Involvement in Board of Governors Workforce Development Initiative.
    3. Letter dated June 14, 2001, from the state Chancellor re: Common Course Numbering.
    4. Letter dated August 7, 2001, from the state Chancellor re: District Involvement in the System 2002 Legislative Program.
    5. Letter dated August 10, 2001, from the state Chancellor’s Educational Services & Economic Development Division re: Funds for Instructional Improvement(FII)/Underrepresented Student Special Projects (USSP) Depository Handbook.
    6. Letter Dated August 23, 2001, from the state Chancellor re: District Self-Assessment for PFE.

Publications/Minutes
    1. A 2001 draft "Affirmative Action Handbook: Serving Students by Seeking Excellence and Diversity" prepared by the Academic Senate for California Community Colleges.
    2. The booklet of resolutions passed at the Spring 2001 Plenary Session of the Academic Senate for CCCs.
    3. The minutes for the June 6th meeting, and the agenda and minutes for the August 15, 2001, meeting of DBAC.
    4. The newly revised 4th Edition of "A Handbook for Adjunct/Part-Time Faculty and Teachers of Adults is available from Info-Tec.
    5. The Summer issue of LEAGUE IN ACTION from the CCLC.
    6. The agenda for the August 16, 2001, meeting of the Mission-West Valley Land Corporation.
    7. The May 28, 2001, issue of FA NEWS from the Foothill-DeAnza Faculty Association.
    8. The agenda for the July 25th and August 8, 2001, meetings of the District Council.
    9. The Spring 2001 issue of CCCI from the California Community College Independents.
    10. The 2001 American Council on Education ORYX Press Series on Higher Education.
    11. The Second Annual Evaluation of California’s Community College Based Economic Development Programs dated February 1, 2001, from ED>Net.

Announcements/Conferences
    1. The 2001 Annual Convention of the CCLC will be held November 15-17, 2001, in Riverside.
    2. The Academic Senate for CCCs is conducting a formal review of the Disciplines List, which establishes the minimum qualifications for the faculty of California community colleges. Any revisions must be submitted to the state Academic Senate before Friday, November 2, 2001. Additional information on each discipline, the criteria, and the forms are available from the MC Academic Senate Office.
    3. The 24th Annual NISOD International Conference on Teaching & Leadership Excellence will be held in Texas, May 26-29, 2001.

XI. Future Agenda Items
    1. Consider Resolution from Social Science on Burrowing Owls (Guich)
    2. Review Technology Policy and ACE Contract Article on Distance Learning (Walton)

XII. Adjournment

The meeting was adjourned at 3:47 p.m. (M/S/U — VanTassel/Moore). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.