I. Call to Order/Roll Call

The meeting was called to order by President Don Cordero at 1:40 p.m. Senators present: Margaret Boone (AAS), Lois Carroll (LRS/LATC/DSPS), Marsha Chan (Communications), Don Cordero, President (Counseling), Gloria Hom (Social Science Alternate), Peggy Messerschmidt (Communications), Tab Morales (Student Services), Diane Pette (Student Services), Helayna Thickpenny (CATA), Karl Ting (Math), Tom Trask (Natural Science), and Kam Verma (DCE). Also present: Lin Marelick (DCC Rep) and Carol Toppel (Curriculum Committee Chair).

II. Approval of the Minutes

The minutes for the May 18, 1995, meeting were accepted and approved with the following corrections: (M/S/P - Pette/Thickpenny)

Page 1 and Page 4: Linda Retreats is changed to Linda Retterath

Page 1: Roll Call - Gloria Hom was present.

III. Order of the Agenda

The Senators agreed, by consensus, to deal with Item IX (New Business) immediately after Item VI, and Item VII (Reports) will be dealt with after Item VIII. It was also agreed that the agenda format will be changed to place old and new business before reports and that a place for Curriculum will be placed on today's agenda. All future agendas will include time slot for Curriculum. Matriculation, and Committee Appointments.

IV. Oral Communication from the Public There was no oral communication from the public.

V. Information & Announcements

A. Senate's Role in Appointing Faculty to Committees - Don noted that during Flex Days several committee chairs called for faculty volunteers to serve on their committees. It is clearly stated in the Academic Senate constitution that all faculty appointments to committees are to be made by the Academic Senate with the exception noted in the ACE Contract. Tom asked if the Senate is open to submitting the names of volunteers to a committee chair, for example, the President, and allow the chair to select from those faculty that volunteered. Don reiterated that the constitution is clear (Article 3, Section 1) on this matter. The role of the Academic Senate in selecting faculty to serve on hiring committees was also discussed. Don asked the Senators to study this article of the constitution and be prepared to make a decision on this matter at the next Senate meeting.

B. E-Mail announcement that the Mission College Hospitality Management Gourmet Cafe opens on

September 14, 1995.

C. E-Mail announcement that all persons working for a governmental entity traveling on a domestic plane flight on official business are entitled to a 10% discount on any type of air fare if traveling on a domestic flight on Alaska, American, Continental, Delta, Northwest, TWA, United, and US Air. For additional information, call the Academic Senate Office.

VI. Administrative Business/Actions/Appointments

A. Elect Mission College Academic Senate Vice-President - The Senators unanimously elected Diane Pette to serve as Vice-President for the 1995/96 academic year (M/S/U - Morales/Boone).

B. Appoint Senators to the Academic Senate Executive Committee - The Senators unanimously approved the appointments of Marsha Chan, Don Cordero, Peggy Messerschmidt, Tab Morales, Diane Pette, and Karl Ting to the Academic Senate's Executive Committee (M/S/U - Boone/Thickpenny).

C. Curriculum - Carol Toppel distributed a list of division representatives to the Curriculum Review Committee. The Senators unanimously approved the appointment of the following faculty to the Mission College Curriculum Committee: (M/S/U - Chan/Morales)

Voting Committee members Division

Carol Toppel (Chairperson) Academic Support Services

Edith Dooley Applied Science

Manny Magallon CATA

Alex Braun Commercial Services

Jo Ford Communications

Joan Powers ESL

Ian Walton Math

Diane Lamkin Natural Science/Engineering

Jim Van Tassel PE/Business

Daniel Guich Social Science

Joyce McClellan Student Development

Saroj Sabherwal Technology

Lee Callaway Interim Dean of Instruction

Carol asked the Senate for its support and cooperation relative to the new Title 5 regulations dealing with the definitions of prerequisites, corequisites, and advisories. For example, the note "recommended eligibility" is now to be known as an "advisory." She will keep the Senate apprised of the committee's progress on this matter, and she will attend Senate meetings as needed.

D. FACCC Community Colleges Futures Conference, Sept. 8-9, 1995 - Don Cordero invited the Senators to join him in attending this conference. Marsha Chan agreed to check her schedule to ensure that she can attend. It was agreed that a call would be put out to faculty to determine if anyone is interested in attending the conference. The Senators directed Don to select a participant from those that express an interest.

VIII. Old Business

A. Discuss Administrative Evaluation Process

Don asked the Senators for direction on how to proceed to establish an evaluation process for administrators. The Senators agreed that the purpose of any evaluation is to provide information with the intent of improving the performance of those evaluated. Faculty are evaluated by students and their peers, and it seems appropriate that administrators be evaluated by their peers and those they administer. The view of the Senators was that the instruments and process must be developed in collaboration with those involved. The matter was turned over to the Senate Executive Committee to develop an agenda and timeline on how to proceed with this matter.

B. Consider College Governance Council Membership

The Senators reviewed the membership of the College Governance Council and suggested that an additional faculty member at-large be added to the list. Don and Diane will meet with Dr. Rao to obtain information on the breakdown of councils. A request was made to discuss academic and vocational education with Dr. Rao and how these areas will fit in to his organization plan.

IX. New Business

A. Consider Draft of Shared Governance Plan

The District's Shared Governance Policy lists the eleven areas that fall under the purview of the Academic Senate, and the Board of Trustees has agreed to "rely primarily" on the advice of the Senate on these matters. At this time, Mission College does not have an approved shared governance plan. A draft for a Mission College Shared Governance Plan had previously been developed. The Executive Council was directed to develop a document to be approved by the Academic Senate and presented to the Board of Trustees for adoption as soon as possible.

B. Discuss the role and responsibilities of the MC Academic Senate, in collaboration with the Division Chair Council, relative to the eleven areas of academic and other professional matters that fall under the purview of the Academic Senate.

The Senates responsibilities cover eleven academic and professional matters. Problem solving that will take place within the Division Chair Council (DCC) may cover those areas that come under the purview of the Academic Senate. The Senators agreed there is a need to formalize a liaison between the Division Chair Council and the Academic Senate to keep a flow of communication open between the two bodies so they make work together collaboratively.

Lin Marelick has been selected by the DCC to serve as Liaison to the Senate. She noted that the DCC will meet on Mondays from Noon until 2:00 p.m., and minutes of the meetings will be distributed. Since the Academic Senate is the representative for all faculty, it was agreed that the Senate should be represented on the DCC. In an initial effort to work together, the Senators agreed, by consensus, that the Senate President, the Vice-President, or a designee will attend the DCC meetings.

C. Review the MCAS Constitution relative to Senate Membership

One division has adopted a procedure of sending multiple senators to share the Senate duties. There is some concern that this practice does not provide a continuous flow of information to the division members via the alternating Senators. The Senators represent all faculty at large and deal with issues that affect college policies at large. Article 2, Section 2 of the MCAS Constitution states that Senators shall serve for two years with staggered terms for Senators elected from a Division entitled to two or more Senators.

It appears that some divisions with a small number of faculty members have difficulty fulfilling all their responsibilities to the various committees on campus. Those divisions elect to either send alternating representatives or do not send a representative to the Senate at all. If all small divisions send alternates, it is the view of some Senators that this practice will weaken the Senate and faculty input on important issues. Some expressed the view that it is better to have alternate representatives that attend Senate meetings regularly than to have no representation at all. A motion to forward this matter to the Executive Committee failed. A majority of the Senate members decided not to address this issue until such time as it becomes clear that the practice is becoming widespread. If this occurs, the Senators agreed to revisit the constitution at that time.

VII. Reports

1. Report on Faculty Leadership Institute - Marsha Chan and Don Cordero attended the state Academic Senate's Summer Leadership Institute

2. Chancellor's Advisory Council Report - No report

3. Board Meeting Report - No report

4. College Governance Council Report - No Report

5. District Budget Advisory Committee (DBAC) Report - Don attended the first meeting of the semester. The district presented a proposal from Joseph Giroux in Computer Services to spend approximately $500,000 on a computer network. Don explained that this is money the district has received through a grant from the state for technological capital improvements, which means the funds could be used for other technology items. Don and Lydia Harris, President of the WVC Academic Senate, protested the lack of shared governance in the committee's process for decision-making and questioned the purview of the committee. Does it rubber-stamp proposals or are the proposals processed through shared governance in accordance with the district's shared governance policy as required by Title 5? Don noted that the committee membership is comprised primarily from district personnel. In essence, the committee seems to run itself. This is a questionable practice; there should be clear guidelines regarding voting rights of members and processes for proposals presented to the committee. He has discussed the matter with Ian Walton and will discuss it with Lin Marelick as well. He also intends to advise Mike that this committee's decision-making process is of grave concern to the Academic Senates. Don will keep the Senators updated on this matter.

X. Correspondence, Publications, & Announcements

Correspondence

Publications/Minutes

1. The Academic Senate for CCC Executive Committee Meeting Summary for August 4 and 5.

2. Advertisement from Coleman & Assoc., re: customized Staff Development events.

3. July-August issue of THE NEWS from CCLC.

Announcements/Conferences

1. The High Tech Center Training Unit of CCC at Foothill-DeAnza Community College District

provides training in the use of assistive and instructional computer technologies for faculty and staff of DSPS and all other academic disciplines. If you teach with computers and would like to learn more about instructional and assistive computer technologies which can improve the academic performance of students with disabilities, call the MC Academic Senate Office (2783)

for additional information.

2. The Fifth Annual Chancellor's Office Conference, "CCC: Working Together for Student Success" will be held in San Jose, March 27-29, 1995. A Call for Presentations has been issued; proposals must be postmarked by Friday, September 29, 1995, to be considered.

3. CCA Conference Series 1995/96 will begin this fall with the CCA Fall Council, New Options for Advocacy to be held September 29 - October 1, 1995, at the Westin Hotel, San Francisco

Airport. Additional information may be obtained from the Academic Senate.

The meeting was adjourned at 3:30 p.m.

These minutes are respectfully submitted by Grace Gonzalez, Academic Senate Secretary.

The Accrediting Commission for Community and Junior Colleges is seeking faculty applicants interested in being appointed to the commission to fill the remainder of a term for a commission member who has resigned to accept another assignment. The responsibilities include visiting other campuses as a member of an accreditation team. Interested persons are asked to submit a letter of application and a resume of professional qualifications and experience by September 30, 1995. For additional information, contact the Academic Senate Office (X 2783).