Ext. 5413
Unapproved Minutes
I. Call to Order/Roll Call
The
meeting was called to order by President Catherine Cox at
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Senators |
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Senators |
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Beggs (Ext. 5188) AAS |
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Martin (Ext. 5356) Tech |
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Brichko (Ext. 5222) CATA |
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Moles (Ext. 5113) ESL |
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Brodie
(ASB) |
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Ostrander (Ext. 5274) Stud Dev. |
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Cogswell
(Ext. 5388) AAS |
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Paicius (Ext. 5413) AF/CATA |
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Cox (Ext.5165)
Pres/Com Svc |
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Pembrook
(Ext. 5275) Com Serv. |
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Hernas
(Ext. 5169) Com Serv. |
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Perlas (Ext. 5041) Stud.Dev. |
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Juncker (Ext.5229) Comm |
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Rounds (Ext. 5288) Com. |
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Kashima (Ext. 5319)
ESL |
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Thickpenny
(Ext. 5287 ) CATA |
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Laird (Ext. 5186) Soc Sci |
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Ting (Ext. 5330) Math |
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Lavallo (Ext. 5399) Math |
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Guests:
Aaron Malchow, Buck Polk, Ellen McAlister |
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Guests:
Jack Lucas, Frances Lucas, Dona Boatright, Harriett Robles, Jonathan Brennan |
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II.
Approval
of Minutes for
IV. Oral Communication from the Public - Jim
Brodie brought to the attention of the Senate a situation facing the ASB, in
which students wishing to participate in student government are required to
take a class, which places a financial burden on some students and discourages
participation. ASB bylaws have been changed
by due process to no longer require this class, but the ASB advisor has
informed the students that they must take it nonetheless. The item will be agendized at a future
meeting. Trustee Lucas thanked the
Senate for recognizing his wife, and she was welcomed as a member of the
public.
V. Information
& Announcements (College & District) – The Silicon Valley
Leadership Group is having a conference next week (September 6) at
B. Staff
Recognition
C. Committee Appointments
2. Hiring Committee for Director of Evening, Weekend & Emergency Programs & Services – It was pointed out that the same considerations might apply to this committee as to the Presidential hiring committee. However, the committee composition specified in the hiring procedures is different for this level of administrator. There were not sufficient names to appoint at this time, and the Senate requested a second call for volunteers.
D. President’s Report – President Cathy
Cox distributed her report to the Senators; a copy is appended to these
minutes. She reviewed the main issues
detailed in the report. The Senate
directed her to call for volunteers to sit on the Student Equity Committee so
that it can begin work when the current district situation improves.
E. State Academic Senate Update – Jane
Patton sent a report on activities at the State Academic Senate, which will be
forwarded to the Senate electronically.
It will also be appended to these minutes.
At this point, the order of the agenda was changed to cover item VIII. A., “Accreditation Progress Report”
VIII.
New Business
A.
Accreditation
Progress Report – Interim President Harriett Robles presented a draft of
the accreditation progress report developed to respond to recommendation 2 of
the accreditation report: the issue of student recruitment, retention and
success, and also staff diversity. A copy
of the report was distributed to Senators.
Harriett noted that colleges all over the state have been waiting for
the State to develop a model student equity plan, which was only issued in late
June. It identifies underrepresented groups and goals for representation. The
college needs to relate this information to our students, and develop
strategies to address recruitment and retention problems. Daniel Peck is
currently analyzing data from the District to develop the statistics needed for
our plan, and should be done by November.
A decision is needed on whether this issue should be addressed by the College or at the District level. The first draft of the Student Equity Plan should be ready by Spring 2007. The accreditation progress report needs to go to the Board for their approval prior to being submitted to the State on October 15. Cathy pointed out to the Senate that she had already informed Harriett that under the terms of the District Academic Senate resolution passed in February, the Senate would not be able to sign off on this report, but that Harriett had still wanted to present it to the Senate so they would be able to discuss the topic.
Questions were asked concerning the advisability of handling this issue at the District level due to the differences between the student bodies, and Harriett clarified that there are actually two plans. The student equity plan was being developed separately at each college but that the staff diversity plan might better be handled by the District, since staff and faculty are District employees.
Cathy also advised the Senate that the
Accrediting Commission for California Community Colleges (ASCCC) was contacted
over the summer about the District AS resolution and its possible effect on
accreditation participation by faculty, and that the ASCCC will not take that
into account. We are responsible for
completing our accreditation process.
Jonathan Brennan is the Senate liaison for accreditation, and as he has
50% release time he will continue to work on this. He presented a timetable for the self-study
process. An archive of committee reports
and minutes is being developed with the help of IS to facilitate the
self-study. The final, finished
self-study needs to go to the Board next September so that it will reach the
State on time for March 2008. Jonathan
requested guidance from the Senate on how to proceed, given the current
situation in the District. Senators were
asked to go back to their divisions to discuss accreditation and prepare to
give him guidance. A Senator commented
that much depends on the outcomes of the DAS meeting on October 3, and whether
there is a perception on the part of faculty that the Board and administration
have begun to change their attitudes and behaviors. Trustee Lucas commented that it takes a
tremendous amount of work on the part of both the accreditation committee and
the colleges to make the process work.
At this point, the regular order of the agenda was resumed.
VII. Old Business
A.
Update
on District Resolution
1. Progress Report – President Cox reported
that she had presented the Behavioral Objectives to the Board at their August
17 meeting, and the Chancellor indicated in District Council yesterday that he
would talk with the Board and ask them what action they wished to take. The technical assistance visit last week was
well-attended. She took care to point
out the need for Senators to be clear with their constituents that the outcomes
of negotiations are an ACE issue, and that the Senate is only looking at the process
used in the negotiations to reach those decisions, which the Senate is using as
a measure of the climate in the District and the respect shown to different
groups. A question was asked about
whether the Board had responded to the Behavioral Objectives, but there has not
been a regular Board meeting since August 17. However, without response from
the Board there is no way to assess movement by the Board except by looking at
the progress of negotiations.
The
Behavioral Objectives gave very clear expectations to the Board and the
Administration, and included several actions that could happen before October
3. It was stated that the Senate should
ask for the planned response to each objective by a particular date. Trustee Stampolis asked whether the
Chancellor had indicated that he would be agendizing this for Board discussion,
and Cathy said she was not sure. Trustee
Stampolis pointed out that this item could not be discussed without being
agendized, since it did not fall under the limited areas that could legally be
discussed in closed session.
The
Senate directed President Cox to discuss with the Chancellor each week the
progress made by the Administration and the Board in this matter, and further
to place a discussion of this topic on the Board agenda. It was also suggested that the Senate should
be very clear about to what degree objectives need to be met, and what the
consequences will be if they are not met.
2.
Discuss Technical Assistance Visit – The
report from the Technical Assistance Team may be ready as soon as a couple of
weeks, which would place it prior to the deadline for the District
resolution. A question was asked by one
Senator about the Board’s portion of the technical assistance visit following
the presentation on participatory governance, and whether there was “buy-in” on
the part of the Board members. Senators
who attended that session commented on “cluster meetings” that were mentioned,
where several trustees at a time meet with the Chancellor for education and
discussion on issues. Trustee Stampolis
addressed the issue of agendizing issues for the Board, and pointed out that
trustees have no special right to agendize items for discussion. Cathy was again directed to attempt to get an
item on the Board agenda for their September 7 meeting. At this point, a motion to extend discussion
by 5 minutes was passed (M/S/U Cogswell/Juncker) Cathy commented that when the District
Academic Senate meets to consider the resolution again, it is unrealistic to
expect perfect agreement in every area, but it is not unreasonable to expect
progress. A Senator responded that it was also reasonable to expect a response
from the Board. Trustee Lucas asked that
the Board be presented with a list of the concerns, and what progress has been
made in each area so far, so that they can discuss them. Senators would like to see the Board take
initiative, but if it will make things easier the AS President will take the
lead on this.
VIII.
New Business
A.
Discuss
and Consider Senate Goals for the Current Year and Strategies for Conducting
Effective Meetings – President Cox
began discussion of this item by noting
that each Senator should have a binder with essential information about
the Senate, which normally is updated for new Senators by the Senate Secretary.
Some Senators may have received their binders directly from their predecessors,
without being updated. Also, there are
documents in the binder that need updating each year. Cathy distributed a calendar of upcoming
Academic Senate events and meetings to the Senators. She also gave a general overview of
expectations of Senators such as reading the Senate Rostrum to keep
current on changes at the State level.
Some issues from last year still need to be addressed this year –
program review, a reconsideration of the faculty hiring prioritization
procedures, raising the graduation requirements in Math, etc.
Cathy also discussed changes in procedures
for conducting meetings to bring them more in line with Robert’s Rules of Order
and facilitate timely discussion of items, including not letting people speak a
second time until everyone has had a first turn to speak and also using a
“Pro/Con” format for speakers when necessary for resolutions or motions.
A Senator asked about the possibility of
amending the MCAS constitution and bylaws to update them, but this is only one
possible goal for the year. This item
will be carried over to next week.
IX. Correspondence, Publications, &
Announcements
X. Future Agenda Items
B.
Discuss
Review & Amendment of MCAS Constitution & Bylaws re: Standing Comm.
C.
Develop
Process for Granting Priority Registration
D.
Review
and Revise Full Time Faculty Hire Ranking Process Policy Endorsed by the MCAS
E.
Consider
Proposed Change to District Budget Process
F.
Discuss
Possibility of Pursuing Vote of No Confidence in the Chancellor & the Board
XI.
Adjournment – The meeting was adjourned at
President’s Report
Student Equity Plan: I’ve been
contacted by Student Services. Jim Bracy
wishes to convene a committee to revise the Student Equity plan (dated
3/05). He is requesting two faculty
representatives plus the Academic Senate president to sit on this committee,
and would like a response by 9/11. My
recommendation is that the Senate advise Student Services that although the
President may sit on the committee if there is sufficient release time to cover
the meetings, additional faculty representation will have to wait until the
District Senate resolution is lifted. I
further recommend that we identify who will be representing the Senate so that
if and when the resolution is lifted, the committee can begin work immediately.
Budget: One issue
from the past that has resurfaced is the “piloting” of the Activity-Based
Costing model (ABC model) for budgeting.
This budget model, which is strongly supported at
I believe that it is essential for us to have a couple of departments
participate in this pilot. Not
participating means faculty are abrogating the authority we have under AB 1725
to participate in the development of budget processes – a key part of the “Ten
Plus One” of shared governance. If the
model is flawed, we must find that out before it is implemented, and we must
give our input. Hospitality Management
has already agreed to participate in the pilot.
One more department is needed at this time. Any interested department should contact the
President’s office for more information.
As usual, please remember
that these are only my notes and not official minutes of the meetings.
·
Primarily an organizational meeting to discuss
process for dealing with the seismic facilities issues at
·
The key decision made was that by mid-October,
the college and District need to come to some consensus about what we do not
want to do – which alternatives are not going to be considered. That will allow us to narrow our focus and
begin the planning process for the future.
LAND CORP. BOARD MTNG, 8/17
·
Major item on the agenda was the carryover of
funding for items that were approved but not completed last year. Items approved in March were carried over due
to the lack of time they had to complete work.
Items approved earlier in the year were considered separately.
·
The carryover of money for the International
Student Program was one of the items that was considered separately. Director Schwartz spoke out against allowing
the carryover, saying “The project has a terrible history” and calling it “a
shell game”. Director Stampolis wanted a full proposal to come forward with
timelines before allocating money. The initial vote of the Directors was to
deny the carryover. However, when I was allowed to speak up I pointed out that
the concerns of the MC Academic Senate were not with the actual program
but with the processes used to allocate and expend the money. It was also mentioned that both college
presidents and the Chancellor have a written plan to expend the money. The Directors agreed to carry over the
remaining money.
BOARD OF TRUSTEES, 8/17
DBAC, 8/23
·
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A suggestion was made that faculty keep a list
of where/when other sections of their courses are meeting, so that they can immediately
refer students to other sections of the same course if they do not have room in
their classes.
·
IS is moving finance budget reports off of
·
Users will need to have a General Ledger (GL)
security profile to login. Currently,
each user will be restricted to viewing the accounts set up in that profile –
their own, and those subordinate to them.
Eventually (in 6 months or so?) this will be expanded. A training packet is available on
SPECIAL BOARD MEETING, 8/24
·
The specific purpose of this meeting was to
listen to the presentation by the Technical Assistance Team from the Academic
Senate for California Community Colleges (ASCCC) and the Community College
League of California (CCLC). The meeting
was well-attended, the presentation to the Board on shared governance was
informative, and the discussion following was frank and intense. The team took copious notes about
everything that was said by participants, and I believe their report will be
very informative when it comes back to us in a few weeks.
DC COUNCIL, 8/28
· Arlene Atondo gave information about using WebAdvisor for online grading – it’s definitely beginning this term, for ALL classes. Faculty can log into WebAdvisor from any internet computer using their WebID number (initials of first & last name followed by the Datatel ID number). The password is their six-digit birthdate (mmddyy). Online grading will be available all semester and will close for the term one week after the end of the semester.
· There was quite a bit of discussion about the overall need for training of faculty, in particular, on the many different enterprise-level programs the college uses to support instruction – WebAdvisor, Datatel, Curricunet, Classtracks, and others.
GAP, 8/30
·
Enrollment is looking positive as of yesterday –
about 100 FTES higher than this approximate time last year.
·
Regarding the