I. Call to Order/Roll Call

The meeting was called to order by President Dianne McKay at 2:05 p.m.

Senators	A	P	Senators	A	P
Chiang (Ext. 3424) Math		X	McKay (Ext. 3418) Pres		X
Collins (Ext.2708) StudDev		X	Monroe (Ext. 3349) Tech		X
Cordero(Ext. 3142) Stud Dev		X	Patton (Ext. 3402) Comm		X
Cowels (Ext.3301) AAS		X	Smith (Ext.3223) CommServ		X
DelFrate (Ext. 3339)CommSv		X	Thickpenny(Ext.3368)CATA		X
Flolo (Ext.3309) AAS		X	Wilson (Ext. 3407) Comm		X
Grams (Ext. 2195)AF/SocSci	X
Hudak (Ext.3419) ESL		X	Other: Wain (ASB Rep)		X

II. Approval of the Minutes

The minutes for the May 21, 1998, meeting were accepted and approved with the following correction: (M/S/U - Monroe/Smith)

Page 6, Item D (Discuss Interim President Search Process) - #8 under the list of items that the Mission College President should demonstrate experience in should be changed to read as follows:

"Don't mess up what is working - keep administration, classified, faculty in place status quo."

III. Order of the Agenda

The Senators unanimously agreed to add the following items to today's agenda as emergency items:

Item VII.D - Request to Approve Speaker in Center Space (Powers) (M/S/U - Flolo/Cowels):

Item VII.A1 - Discuss Senate Process, Procedure, & Responsibilities (McKay) (M/S/U - Patton/Hudak)

The Order of Agenda was accepted (M/S/U - Flolo/Smith). The Senators also agreed to accommodate Bruce Judd upon his arrival and move to Item VII.A.

IV. Oral Communication from the Public

There was no oral communication from the public at today's meeting.

V. Information & Announcements

1. Dianne stated that she issued an open invitation to Rita Cepeda, Interim President, to visit the Senate at any time.

2. Senator Patton reported that a video has been prepared by the Student Success Committee and will be available for instructors in each division office regarding Student Success for classroom use. An e-mail message will be sent out tomorrow with the information.

3. A Strategic Conversation will be held tonight at WVC Board Room at 7:00 p.m., regarding future of District. Dianne urged the Senators to attend this important discussion.

4. Lee Callaway announced that a modification has been made to the Hours by Arrangement guidelines at the request of the state Chancellor's Office. She reported the specific changes and

this item will be placed on a future agenda for review and approval of the Senate.

VI. Old Business

A. Update on Status of Shared Governance Document

Ian Walton advised that last semester the Mission College Academic Senate and the Student Senate endorsed the document as presented. The MC Classified Senate abstained from endorsing the document at a special meeting of the College Governance Advisory Council, which ultimately endorsed the document as a living document. There will probably be ongoing debate on the document; the intent is to have the document available for the interim President. Ian pointed out that the document is intended to describe the current processes at Mission College. Also in place is an adopted Board District Policy, which covers both colleges.

As agreed the Order of Agenda was suspended and moved to Item VII.A to accommodate Bruce Judd.

VII. New Business

A. Review & Consider Approval of District's 1997/98 Distance Education Report

Dianne explained that this report must be submitted to the state Chancellor's office by the end of August, and must be presented to, and approved by the Board prior to that deadline. Since this is clearly an academic issue, the Senate Presidents requested that the Board's approval be delayed until the Senates reviewed and approved the document.

Bruce stated that he received the document late last semester with a request that it be returned to Dave Fishbaugh, who coordinated the submission to the state, by early July. Since everyone was gone, he advised that he made revisions based on his experience and in consultation with Dick Sweetapple. He stated he is open to changes that the Senate requests.

A motion was made to accept and consider the report (M/S - Patton/Thickpenny). The Senators reviewed the document, discussed areas of concern, and Bruce agreed to make the recommended changes as directed by the Senate. Bruce confirmed that this report is in compliance with Title 5 regulations on Distance Learning and is not intended to reflect the district's philosophy statement. Ultimately, the Senators unanimously approved the report as amended by the Mission College Academic Senate (M/S/U - Patton/Thickpenny).

The Order of Agenda was resumed.

VI. Old Business (Continued)

B. Update on New Faculty Hiring Process

Dianne explained that last spring some concern developed over the faculty hiring process used by the Division Chair Council (DCC). The Senate reviewed and tentatively approved the process last spring, and it was agreed that a meeting of the Senate and the DCC was to be scheduled. The DCC will join the Senate at its next meeting on Thursday, August 27, 1998, at 2:00 p.m., location to be announced, and discussion will be devoted to the proposed process for full-time faculty hires. Dianne provided each Senate member with a copy of the proposed process for 1998/99 and 1999/00, and the final draft of a Full-Time Faculty Request Form.

A question regarding replacement of retiring faculty was raised, and it was clarified that when a faculty member retires, there is no automatic replacement. The division must reapply for the position. Dianne noted that the Senate was not involved in the development of the process last year, and the proposed process does involve the Senate in the decision-making process. There was a brief discussion on recommended changes in the proposed process which will be defined more clearly at next week's meeting.

VII. New Business (Continued)

A1. Discuss Process, Procedures, and Responsibilities of the Senate

Dianne noted that each Senator is to have a binder that includes constitutions of various campus organizations, calendars, committee lists, a place for documents of concern, and a place for copies of minutes and agendas. Senators who need a binder should contact the Senate office.

The Senators received a document on the Role of the Academic Senate summarized from Title 5 of the California Code of Regulations, based on AB 1725. Dianne clarified that when she speaks on behalf of the Mission College Academic Senate (MCAS), she is representing the wishes of the MCAS. Senators are intended to represent their divisions, and they have an obligation to continually communicate with the people within their respective divisions and represent those views at the Senate.

Senators' responsibilities include jurisdiction under the eleven areas of academic and professional matters that fall under the purview of the Academic Senate. These eleven areas are included in the document distributed to the Senators. She noted that the policy of the District as related to collegial consultation is to rely primarily upon the advice and judgment of the Academic Senate in the eleven areas that fall under the purview of the Senate. If they do not accept the advice and judgment of the Senate, the Board must respond to the Senate in writing. The summary also includes a list of powers of the Academic Senate. It was suggested that the Senate consider a retreat to discuss the law and the responsibilities of the Senate.

B. Develop 1998/99 MC Academic Senate Goals

The Senate members discussed the development of the goals for this year's Senate. An initial list of goals was developed and will be reviewed further at the September 3, 1998, Senate meeting.

C. Elect Senate Vice-President

Jane Patton was nominated (M/S/U - Cordero/Thickpenny) for Vice-President of the Senate. Dianne asked the Senators to consider that although she and Jane are from the Communications Division, she, as Senate President, represents the Senate, not the Communications Division. Jane's position as Vice-President would represent the Senate as well in her role as VP. A motion was unanimously passed to close nominations (M/S/U - Wilson/Cordero), and the Senators unanimously elected Jane to serve as the Mission College Academic Senate Vice-President for the 1998/99 academic year.

D. Request to Approve Speaker in Center Space

A request for the Senate to approve a presentation by Helen Caldicott, sponsored by the Global Education Committee on Friday, October 2, 1998, from 7:30 p.m. to 10:00 p.m. The speaking event is to be held in Center Space to be followed by a question and answer period. The Senate's approval is required, and the Senators unanimously approved the use of the Center Space for this event (M/S/U - Wilson/Hudak).

IX. Correspondence, Publications, & Announcements

Correspondence

1. Copy of letter dated July 6, 1998, to Lee Callaway from Ed Kleppinger re: the Director of Library Services-Administrative Structure concerns.

2. Copy of letter dated June 9, 1998, from Mike Rao to Rose Tseng re: Year-End Report for Mission College.

3. Copy of letter dated July 21, 1998, from Les White to Assembly Member Mike Honda.

4. Copies of the Employment Agreements with Rita Cepeda and Lois Callahan from HR.

5. Letter dated August 7, 1998, from the state Chancellor's Office re: CalWORKS and TANF 1997-98 Expenditure Reports.

6. Letter dated August 5, 1998, from the Community College League re: Recognizing Shared Dreams Award Program.

7. Letter dated July 13, 1998, from the state Chancellor's Office re: Blanket Approval of Stand- Alone Courses.

8. Letter dated June 22, 1998, from the state Chancellor's Office re: Distance Education.

Publications/Minutes

1. The National Institute for Staff & Organizational Development (NISOD) publication, "A Celebration of Excellence, The 1998 NISOD Excellence Awards."

2. Publication from the state Chancellor's Office, "Developing the California Community College's 1999-2000 System Budget - District's Budget Concepts."

3. WV-MCCD Reclassification Study-Management Positions-Final Recommendations.

4. The Academic Senate for CCCs published resolutions passed at its Spring Session April 1998.

5. A Draft of the WV-MCCD Technology Implementation Planning Objectives.

6. The Agendas for the June 18, and July 16, 1998, meetings of the Mission-West Valley Land Corporation and its minutes for May 7, and June 18, 1998, meetings.

7. Fall 1998 issue of UCI Curriculum Capsules from UC Irvine.

8. Spring 1998 issue of "League in Action" and "The News" from the CCLC.

Announcements/Conferences

1. The CCC First Annual Community Service-Learning Conference sponsored by the state

Chancellor's Office will be held in Long Beach, November 4-6, 1998. For additional inform-

ation, call (916) 445-0837.

2. A workshop on "Developing a Comprehensive Faculty Evaluation System" to be held in St. Louis, MO, October 12-13, 1998.

X. President's Reports

1. Board Meeting - Dianne attended all Board meetings held this summer. The minutes of these meetings are published through the Chancellor's Office.

2. District Budget Advisory Committee - DBAC met regularly during the summer. Its primary goal was the budget proposal to go to the Board in September. This included allocating both one time and on-going money. This is quite a challenge since the governor's budget keeps changing and the Partnership for Excellence is still a question.

DBAC Capital Subcommittee - The capital subcommittee met several times during the summer to discuss priorities for capital outlay. It has been quite an arduous task that has taken on many changes. The work continues.

3. District Council - District council has met on its regular schedule to review the Board agendas and other issues related to the district. Major issues arising this summer include the approval of the District's Distance Learning Report to the Chancellor's Office, and District support for classified staff participation in shared governance.

4. Others:

a) Meetings w Rita Cepeda - Dianne has been meeting weekly with the interim President to discuss issues of importance to the Senate and the college. Flex Day planning was an important part of the summer's meetings. These meetings have been quite satisfactory.

b) Luncheon w Nancy Rucker (BoT President), Lois Callahan (Interim Chancellor), and Jim Wilczak (WVCAS President) - Jim Wilczak and Dianne took the initiative to meet over lunch with Nancy Rucker and Lois Callahan to apprise both about issues of importance to the Senate. Among topics discussed were goals, the transition to the new chancellor, relationships between the Board, the Chancellor and the Senates, relationship between MC and WVC, the budget allocation model, and many others. This was a most worthwhile meeting.

c) Meeting to Plan Strategic Conversation - Dianne met with Jim Wilczak, Rita Cepeda, Marchelle Fox, Lois Callahan, Les White, and Karen Clos to prepare for the Strategic Conversation to be held on August 20, 1998, with the Board of Trustees.

d) AB 1725 Committee - Dianne met with this committee three times (including this week) to discuss equivalencies for faculty hires.

XI. Future Agenda Items

A. Consider Modification to Language in Hours by Arrangement Guidelines (Callaway/Senate)

B. Consider a Senate Retreat to Discuss Process, Procedures, and Responsibilities of the Senate

The meeting was adjourned at 4:00 p.m. (M/S/U - Thickpenny/Flolo). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.