The meeting was called to order by President Dianne McKay at 2:08 p.m.

The minutes for the May 13, 1999, meeting were accepted and approved with the following correction (M/S/U - Cordero/Hudak):

Page 4, Item VII.C (Budget Allocation Review Team): The committee membership should have included Bruce Robertson.

There were no changes to the order of agenda for today's meeting.

Ann Roberts, Chair of the Instructional Program Review Committee announced her resignation as Chair, and asked Senate members to recruit a replacement for the position. She advised that the position is allotted .2 release time and she distributed an update on the status of programs relative to program review, as well as a five year schedule. She noted that one major problem with program review is that no one sees the results of their work. She has put together packets of three reports that will be available from her office for perusal and placed markers for the recommendations and the summary. She recommended that the Senate members review the marked places as well as the validation. She noted that there are also copies available in the Library, and she and Chris Olson also have copies. Ann expressed her gratitude to all those who worked on Program Review and the Validation Teams. The Senators thanked Ann for all her contributions to Program Review.

1. The Senate members wished Dianne McKay a very Happy Birthday.

2. Senator Cordero announced that Carol Toppel has been elected by the Student Services Division to replace him as their Senate representative for the next two years.

3. Senator Patton reported that a conference, "Technology in Education," will be held in Santa Clara this summer, and they will be using our Tech Center. Bruce Judd has advised that they are in need of approximately 6 volunteers to serve as hosts, and, in exchange for a few hours of volunteer work, those people will be granted free entry into portions of the conference. Bruce will send out an e-mail and the Senators agreed, by consensus, directing Dianne to select

the participants with Bruce.

A. Curriculum Committee (CRC) - * Diane Lamkin expressed her gratitude to all the members of the CRC for their time and effort in addressing all the issues brought before the committee this year. She specifically thanked Alex Braun, Lee Callaway, Don Cordero, Betty Ensminger, Betty Grayson, Rachel Lowenberg, Joyce McClellan, Tom Sanford, Anna Szabados, and Ian Walton, with special thanks to Sumi Tanabe and Joyce Anttila for the support they provide to the committee.

* Diane announced that the committee members unanimously selected Betty Grayson as their candidate to serve as Chair of the Curriculum Committee for the next two years. The Senators unanimously confirmed Betty's appointment as Chair (M/S/U - Cordero/Ensminger).

* Diane reported that several faculty have brought their concerns regarding Load issues to her. Apparently, the question of load is problematic when preparing contracts for faculty. She was asked to bring the matter to the Senate for resolution, and although it is clearly an ACE issue, she asked the Senate for direction. It was noted that Fred Barnikel is currently working on the Load Book, and faculty with specific problems were directed to contact ACE and Fred to make him aware of any discrepancies in load.

* ENGR 51, BIOSC 30, GDES 73 passed second readings and MUSIC 83 was tabled until Fall.

* The committee voted to support the proposal that POLIT 1 continues to meet the American History and Institutions requirement as set forth by CSU.

* Policies on Independent Studies and Directed Studies courses were discussed and will be addressed further in the Fall.

* Regarding the lack of representation on the CRC discussed at the Senate/CRC joint meeting, the committee recommends that the Senate consider a proposal for policy that states that if a division has no representative on the CRC, the committee will not consider curriculum from that division. A faculty representative to the CRC must fulfill his/her commitment and term and attend all meetings. The Senators unanimously passed the following motion as a first reading (M/S/U - Moyers/Patton):

"that the Mission College Academic Senate takes the position that, unless a division has a member representative in good standing on the Mission College Curriculum Review Committee (CRC) during the current semester, the CRC will not review curriculum proposals from that division."

Keeping in mind some of the confrontations experienced this year, this proposed policy would have made it clear to those not represented on the committee that, in essence, they lost their opportunity to voice their objections to the proposed course(s) by not ensuring their representation on the CRC. It was agreed that this proposed policy will be brought back in the fall for a second reading and approval.

The Senators thanked Diane for holding the CRC together and expressed appreciation for all her work during her term. Diane thanked the Senate for its support. Dianne McKay announced that Betty Grayson will attend the ASCCC's Curriculum Institute this summer, and hopefully, Diane Lamkin will join her.

B. Staff Recognition - The following resolutions were passed unanimously at today's meeting:

"Whereas, Sumi Tanabe has served faculty, students and staff since 1973, the date of the original Mission College educational plan, the "Blue Document"; and

Whereas, Sumi Tanabe served 26 years, from the very beginning of Mission College, as the secretary to the founding President of Mission College and numerous other assignments with outstanding professionalism; and

Whereas, Sumi Tanabe works tirelessly for the growth of the academic programs at Mission College as secretary to the Curriculum Committee and assistant to the Vice President of Instruction; and

Whereas, Sumi Tanabe is always willing to work long and tedious hours to resolve a multitude of issues for the benefit of all Mission College faculty, staff and students; and

Whereas, Sumi Tanabe has also served as Manager to the Chancellor and the Board of Trustees, again, with outstanding professionalism for four years; and

Whereas Sumi Tanabe always demonstrated warmth and devotion working with people in the District, the faculty of both colleges, classified staff, students, administrators, those she interacted with on District Council and in producing the Board agenda and minutes each month; and

Whereas Sumi Tanabe was especially helpful in responding to the leaders of the Academic Senates, ACE, and the Classified Senates; in their efforts to uphold the integrity and reputation of the district ; and

Whereas, Sumi Tanabe has shown great patience, sparkling laughter and a friendly nature when working with faculty, staff and students and Sumi Tanabe has always been a delight and a fountain of support to those who need her assistance; and

Whereas, Sumi Tanabe has been THE organizer of Mission parties, potlucks, festivities and, often with Peter Anning, has provided warm, tearful, joyous and always fun Mission celebrations; and

Therefore, Be It Resolved, that the Mission College Academic Senate recognizes and deeply appreciates the dedicated service and glorious sense of humor Sumi Tanabe has given to all faculty, staff and students; and

Therefore, Be It Further Resolved, that the faculty of Mission College congratulates and respects Sumi Tanabe for her undivided loyalty and service to all of the Mission College family.

Motion #2 (M/S/U - Cordero/Patton)

"Whereas, Cathy Vance has served Mission College as Dean of Administrative Services with outstanding professionalism for the past 1/2 year and, previously, the district for may years; and

Whereas, Cathy Vance has been an advocate for Mission College and has worked tirelessly for the benefit of Mission College students, staff and faculty; and

Whereas, Cathy Vance is an excellent team builder and staff trainer and Cathy Vance is a working manager who leads by example and demonstrates dedication in her every day duties and responsibilities; and

Whereas, Cathy Vance worked diligently to establish resourceful budget procedures and has helped immeasurably under trying and challenging circumstances to develop sound and far reaching recommendations for the Budget Allocation (Model) Review Team; and

Whereas, Cathy Vance has always been willing to listen and work cooperatively to resolve questions and problems; and

Whereas, Cathy Vance has shown great patience, humor and a friendly nature when working with faculty, staff and students, and Cathy Vance has always been a delight and a well of support to those who need her assistance; and

Whereas, Cathy Vance has decided to embark on a new adventure and to leave this position at Mission College;

Therefore, Be It Resolved, That the Mission College Academic Senate recognizes and deeply appreciates the dedicated service, friendly smile, and astute knowledge of the budget that Cathy Vance has given to staff and faculty of Mission College; and

Therefore, Be It Further Resolved, That the faculty of Mission College wishes Cathy Vance the very best success in her new teaching adventure."

"Whereas, Hozi Ringor has provided duplicating support to the college faculty and staff with diligence, professionalism, and efficiency; and

Whereas, Hozi Ringor's patience and unflappability give her the amazing ability to take and complete last-minute duplicating requests from unorganized instructors and staff; and

Whereas, Hozi Ringor's caring nature, resourcefulness, and unselfishness have made her a pleasure to work with; and

Whereas, Hozi Ringor's flexibility and willingness to work in a variety of departments and programs have made her an immeasurable asset to Mission College;

Therefore, Be It Resolved, That the Mission College Academic Senate wishes to express its appreciation to Hozi Ringor for her services to our campus."

The Mission College Academic Senate extends its congratulations to the above recipients of its Staff Recognition Award.

C. Honor Senators completing their Terms: Dianne expressed her appreciation and gratitude to the Senators who completed their term on the MC Academic Senate, and in accordance with policy, presented each of the following with a plaque:

Don Cordero Student Services 1997-1999

Judie Del Frate Commercial Services 1997-1999

Cliff Monroe Technology Division 1997-1999

Jane Patton Communications/MCAS VP 1997-1999

Appreciation was also extended to Ann Cowels, who will resign from the Senate, for her service as the Applied Services representative to the MCAS from Spring 1998 through Spring 1999. Carol Toppel will replace Don Cordero and Mina Jahan will replace Judie Del Frate.

D. Select Senators to Serve on AB 1725 Equivalency Committee during Summer - Dianne advised that this committee may need faculty to fill vacancies that may occur during the summer, to review applications for faculty positions under equivalencies. Dianne will be around to serve, and Senators Cowels, Ensminger, and Moyers volunteered to be on call if needed.

1. Technology Committee - Chris Moyers reported that the Distance Learning Committee will meet during the summer to assist summer school instructors. A meeting will be held Thursday, June 24th at 2:00 p.m., location TBA. An e-mail will be sent to all those who have expressed interest. Anyone interested in attending should contact Chris Moyers. On behalf of the Academic Senate, Dianne thanked Chris for her work on the committee.

2. PFE Steering Committee - No report was made at today's meeting.

3. Budget Allocation Model Committee - The committee will meet June 7th to finalize its recommendations.

a) Graduation Committee - Don reported that the Marshals are expected to be on campus by 5:00 p.m. Marsha Chan and Tab Morales have agreed to read the students' names.

b) Movers & Shakers - Don reported that the group would like to reconstitute the Balance of Curriculum Committee. Dianne agreed to bring the groups recommendations to the Senate in the Fall as goals.

At this time, the Senators agreed (M/S/U - Ensminger/Moyers) to suspend the Order of Agenda and move to Item VII.B to accommodate Jean Replicon.

Jean Replicon showed a slide presentation on her visit to Zamorano with Lee Callaway and Bruce Judd. There is great interest in technology, although they are not quite ready for video-conferencing. When asked about the status of the program, Jean explained that she does not believe that Zamorano will serve Mission College students; the area is economically and environmentally challenged, particularly after this year's hurricane. However, she hopes faculty will consider traveling back and forth. Jane urged that we keep cognizant of how our students will benefit from this type of relationship. Jean explained that our students may benefit through video-conferencing in the future and conversing with residents on the internet.

Jean also reported on the Northern California Consortium for Study Abroad. West Valley College has expressed interest in joining the consortium, which does not involve any fees. The program is for one semester at a time, typically to Europe. Students must be 18 or older, have a 2.0 GPA, and pay for their transportation, housing, and fees. Students may apply for financial aid. The consortium selects the faculty, and she noted that there are many needs in Humanities. She has been advised that the Senate must approve the project. After a brief discussion, it was agreed that approval of this project will be postponed until the Fall semester.

Jean advised that her course outline for Rain Forest Ecology has been approved and will be offered in Spring 2000. The course includes eight days in Costa Rica with additional class meetings at Mission College. The students will be asked to observe, formulate questions, put forth hypothesis and test them.

The Senators received additional information provided by Ruth Madalena regarding this agreement. Discussion ensued, and although there was agreement that the policy, procedure, and forms appear to be acceptable, there are still concerns and unanswered questions. The Senate confirmed its decision to forward the agreement to the Tech Prep Committee for its recommendation, and approval of this agreement was postponed to the Fall semester.

The Testing Center will move from its present location on the second floor to the new Counseling Office in the vacated bookstore/cafeteria area in late July, early August. Dianne reported that there will be drop in testing available on Mondays, Tuesdays, and Thursdays from 1:00 p.m. to 5:00 p.m., and Wednesdays and Thursdays from 5:00 p.m. to 8:30 p.m. Students will make appointments for testing outside of these times. Senator Cordero expressed his view that this location is an interim solution. Dianne explained further that this solution will be evaluated in the fall. If it is determined that the needs of faculty and students are not being met, modifications will be made.

Dianne advised that a proposal for the reorganization of Staff Development has been developed and presented to the District Council for consideration. The proposal allows for a full-time Human Resources person to deal with the broad organizational requirements of staff development. Each college will have a staff development coordinator on assigned time to deal with staff development at the college level, being more accessible and accountable to the college.

The Senators reviewed the proposal for Fall Flex Day Activities, and it was noted that no activity is mandatory.

As per discussion with Celia Esposito at last week's meeting, and in compliance with state regulations, the Senators unanimously passed the following motion (M/S/U - Cordero/Hudak) to reaffirm the Senate's policy on enrollment and grade changes:

"that the Mission College Academic Senate reasserts its policy that a grade (A, B, C, D, F, CR, NC), or an Incomplete must be assigned after the 14th week of instruction, or seven-ninths of short-term classes."

IX. President's Reports

1. Board Meeting - No report

2. District Council - No report

3. College Budget Advisory Committee - The committee reviewed the budget for next year.

a) State Academic Senate Report - Ian Walton presented the following report:

1) Educational Policies Committee - Ian attended committee meetings on March 19, April 98, and May 14, in Los Angeles and on Friday, February 19th in Orange County. The committee put the finishing touches to the draft position papers on Enrollment Management and Academic Freedom, Privacy, Copyright and Intellectual Property. These papers will be used at breakout sessions but are not ready for adoption yet. The May meeting discussed changes in response to input at session and also the status of other committee goals for next year. Work is proceeding on a response to system governance issues.

2) Technology Committee - The Technology Committee held telephone conference meetings on Friday, march 19th and Friday, April 30th. The March meeting was spent preparing for spring session with the Instructor-Student Contact position paper, the videoconferencing arrangements and the five breakout sessions in the technology room. The April meeting discussed a couple of remaining goals for this year and the charge for the committee next year. The Contact paper was successfully adopted by the body at spring session.

3) Executive Committee - The Executive Committee met in San Francisco on Friday and Saturday, March 12 and 13. Most of the time was spent preparing issues for the Spring plenary session. They also met Wednesday, April 14 in San Francisco to consider emergency resolutions at spring session. The Friday, May 7 and Saturday, May 8 meeting in Los Angeles reviewed the spring session and began preparing for the newly elected Executive Committee members and next year's goals.

4) Statewide Satellite Grant Project - On Thursday, March 11 and March 18, Ian participated in telephone conference calls with the grant reading team to award the $8.5 million grant for the community college system wide satellite facility. On Thursday, March 25, Ian participated in a site visit with members of the Chancellor's Office staff to Palomar College and Irving Valley College.

5) Area B Meeting - The Area B meeting in preparation for spring session was held at Diablo Valley College on Friday, march 26. Pre-session resolutions were discussed and amended.

6) Spring Plenary Session - The Spring Plenary Session was held in the San Francisco Westin Hotel from March 14 through March 17. Mission College was well represented. Attendees included Don Cordero, Marsha Chan, Lydia Harris, Lin Marelick., Regina Stanback-Stroud, Dianne McKay, and Ian Walton. Dianne McKay was a panel presenter on "Partnership for Excellence - Where Are We Now?" where she outlined Mission College's successful procedure for allocating PFE funds. Marsha Chan presented, "Teaching an Online ESL Grammar and Editing Course" in the Technology Room, where she described her Mission College Courses. Lin Marelick received a recognition award for the work she did as Executive Committee member and Treasurer of the Academic Senate.

In his role as Executive Committee member and Chair of the Technology Committee for the Academic Senate, Ian coordinated five breakout sessions in the Technology Room, plus three video conference sessions arranged in cooperation with Pacific Bell (including an exciting luncheon question and answer session with Secretary of Education, Gary Hart). Ian also participated in a panel session on "Academic Freedom, Privacy, Copyright and Fair Use in a Technological World" and coordinated a panel session and adoption of the position paper, "Guidelines for Good Practice: Effective Instructor-Student Contact in Distance Education."

Linda Collins from Los Medanos College was elected as the next President of the Academic Senate.

7) Plus/Minus Grades - On Tuesday, May 14, Ian spoke at the Foothill-DeAnza Board of Trustees meeting to assist their faculty in the presentation of a policy recommendation to adopt the use of plus/minus grading. There was considerable opposition from the students and much confusion on what the change in Title 5 regulations actually authorized.

8) IMPAC Project - Ian spent Monday, April 26 and Tuesday, April 27, in Los Angeles meeting with science discipline representatives from the CSU and UC Academic Senates and CAN project personnel in an intersegmental project to smooth the articulation and transfer of students in major areas (as opposed to GE). This faculty to faculty dialog will be expanded to state regional areas in the Fall and to other discipline clusters.

9) Summer Activities - Ian will attend the changeover Executive Committee meeting in Monterey on June 4, 5, and 6, where new members are oriented. His term as Area B representative continues for one more year. June 13-18, Ian will serve as co-coordinator with Ric Matthews of the second Academic Senate Technology in Teaching Institute to be held at CSU Monterey Bay. June 24-27, Ian will attend the Senate Summer Leadership Institute in San Diego where new senate leaders are oriented.

1. Letter dated May 13, 1999, from the state Academic Senate re: concerns relative to a statement on community college governance being considered by the Board of Governors and strongly

opposed by the delegates to the ASCCC Spring Session.

2. Letter dated May 13, 1999, from the state Chancellor's Office re: Electronic Submissions and Digital Signatures.

1. The agenda for the May 19, 1999, meeting of DBAC and minutes for May 5, 1999.

2. the agenda for the May 12, 1999, meeting of the District Council.

3. The agenda for the May 20, 1999, meeting of the M-WV Land Corporation, and minutes for

April 21, 1999.

1. The 1999 Curriculum Institute offered by the ASCCC will be held in Anaheim, July 28-30th.

2. Jim Taylor has resigned as Athletic Director, effective the end of this academic year. A replacement faculty member is being sought. The position carries .2 to .5 release time. The

deadline for submitting a letter of interest to Dan Matarangas is June 14, 1999.

3. The 1999 Technology Training Institute, sponsored by ASCCC and @ONE Consortium, will be held in Monterey, June 13-18, 1999.

4. CalSACC and ASCCC, CLC, and CCSAA are sponsoring the 1999 Student Leadership Institute, to be held in Monterey, June 6-9, 1999.

Additional information on all the above is available from the Senate Office.

No future agenda items were added at today's meeting.

The meeting was adjourned at 4:05 p.m. (M/S/U - Cordero/Hudak). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.