The minutes for the April 20, 2000, meeting were accepted and approved as submitted (M/S/U - Patton/Flolo).

The Senators agreed, by consensus, to accommodate guests as necessary. There were no other changes to today’s agenda.

IV. Oral Communication from the Public

There was no oral communication from the public.

1. The ballots for the Senate election have been collected and counted, and Dianne McKay was

elected Senate President for the coming year.

2. Dianne announced that commencement is scheduled for May 26, 2000, at 6:30 p.m. in the

Santa Clara Convention Center. A post-graduation celebration will be held at David’s Restaurant starting at 8:30 p.m. There will be hot hors d’oeuvres and a no-host bar, and

the celebration is open to all.

3. Dianne advised that Betty Grayson has resigned as Chair of the Curriculum Committee. Dianne expressed her appreciation to Betty for her work on the Curriculum Committee.

A. Curriculum Committee

a) Review & Approve Revised Curriculum Forms - The Senators reviewed revised versions of the curriculum approval forms. The Senators unanimously approved the form for Associate and Non-Associate Degree Credit Course Outline (M/S/U - Costanza/Patton) and a motion to approve the Distance Learning Course Outline failed, with a request that several recommended revisions be made to the document and brought back to the Senate for consideration. The issues of concern pertained to hours of contact delivery and interaction.

There was a brief discussion on televised courses and the concerns relative to identifying

students in distance learning courses. It was stated that this issue is to be resolved by the

Distance Learning Committee. Dianne suggested that the ASCCC position papers on technology be considered in the preparation of the forms.

B. Staff Recognition - No motions were presented at today’s meeting.

C. Committee Appointments - No committee appointments were made at today’s meeting.

5. Others:

Dianne reported that she, Jane Patton, Don Cordero, and Jim Burrell served as facilitators at a retreat last Friday to review the concept papers. She and Lee will consult and plan the next steps, anticipating that the process will continue through the summer.

The order of the agenda was suspended at this time and moved to Item VIII.F to accommodate guests.

F. Information on Study Abroad Proposal

Carol Qazi introduced Ruth Sylte, who presented information on a study abroad program, citing the benefits of such an experience for students. She stated that such a program leads to academic, intellectual, and emotional maturity for students, primarily freshman and sophomore level students. The program would require an initial investment and commitment by the college. There was a brief discussion on credit for courses and fees.

The senators thanked Ms. Sylte for her presentation, and any questions should be directed to Carol Qazi (Ext. 5308).

The order of the agenda was resumed.

B. Update on Commencement 2000

Commencement will take place at the Santa Clara Convention Center on Friday, May 26, 2000, at 6:30 P.M. Dianne asked for volunteers to read the names and to serve as marshals. Jennifer Costanza and Jane Patton agreed to read the names, and Senators Akers-Martin, Flolo, McGee, Smith, and Xu agreed to serve as marshals. Dianne advised that Ann Cowels, Don Cordero, Judith Hooper, and possibly Evelyn Riegert will also serve as marshals.

There will be a post graduation celebration at David’s Restaurant starting at 8:30 p.m.

Dianne reported that work on this proposal continues, and there is no major news to report at this time.

D. Progress Report on Curriculum/Basic Skills Issues

Jennifer reported that the ESL Department is reviewing current curriculum and considering all options for making changes to better serve the current student population. It is intended that proposals will be developed and presented to the Senate in the fall and Dianne will continue to participate in the discussions.

A. Consider Petty Cash Policy

The Senators reviewed a proposal for a revised district petty cash policy. Dianne advised that this proposal came from the District Council and she asked the senators for direction. She noted that the district is audited annually and many financial business techniques have been revised. The petty cash account is out of compliance and the current policy is not considered financially and fiscally sound. In accordance with state guidelines, petty cash accounts are to be used for supplies and postage expenditures only. The new policy would limit petty cash to an aggregate of $100/month/per employee.

There was considerable discussion, and there was consensus that the new policy will be inconvenient and no leeway for exceptions to the rule. The following motion was passed unanimously (M/S/U - Costanza/Patton):

"that the Mission College Academic finds the proposed Petty Cash Policy to be reactionary and restrictive, particularly as it pertains to the $100 limit per month per employee and not allowing any method for exceptions. The Senate directs its President to advise the District Council accordingly."

Dianne will take the senators’ objections forward to the District Council.

The Senators were presented with the following four position papers adopted by the Academic Senate for California Community Colleges:

Guidelines for Good Practice: Technology Mediated Instruction (Adopted Fall 1997)

Guidelines for Good Practice: Effective Instructor-Student Contact in Distance Learning

(Adopted Spring 1999)

Academic Freedom, Privacy, Copyright, and Fair Use in a Technological World

(Adopted Fall 1999)

Technology in Education: A Summary of Practical Policy and Workload Language

(Adopted Spring 2000)

These papers speak to the issues currently being discussed in the Distance Learning Committee and the college as a whole. It was recommended that the senate support and endorse these papers and present them to various college entities dealing with technology and providing policy guidelines. The senators unanimously passed the following motion (M/S/U - Flolo/Grams):

"that the Mission College Academic Senate directs its president to forward the ASCCC position papers to the college’s two technology committees and ACE to be used as a resource and guidance for technology related decision-making."

It was reported that one of the district’s openers for negotiations with ACE is on this topic. These papers are available in the MC Senate Office and on the state Academic Senate’s web site (www.academicsenate.cc.ca.us/).

Senator Smith presented the Library’s Technology Plan, which is to be submitted to the state as required relative to TTIP grant money. Judie advised that the plan was prepared and reviewed by the Instructional Technology Committee and other campus entities as well. The plan cites a five year plan for technology in the library. Copies of the plan are available from Judie Smith.

D. Review MESA Grant Application

Don Cordero presented the Senate with information dealing with a MESA (Mathematics, Engineering, and Science Achievement) grant originally submitted by Fred Prochaska in 1993. The grant is primarily an effort to recruit under-represented groups more interested, competent, and successful in Math and Science. Another grant was submitted in February and failed. However, the application drew the attention of a representative of the University of California who visited the campus and ended up facilitating a $60,000 planning grant. This represents no obligation to the college. A consultant has been assigned to determine how to integrate the program into the college. MESA grant applications have specific requirements and an application has been submitted for a grant for the following year if we decide to keep the program going once the $60,000 has been expended.

The college must fund a full-time director, which can be a faculty member or a classified staff member. The appropriate level is yet to be determined. The students that are recruited are science majors seeking areas of engineering or biological sciences or the like. Under-represented groups are considered to be men and women from Latino/Chicano background, African American, American Indian. There are a number of connections to the four year universities with a MESA grant. Don noted that faculty in the science department are very supportive of the proposal.

A discussion followed, and Don was asked how this program will fit into the college’s long-range goals. He stated that the Balance of Curriculum Committee discussed emphasizing areas of engineering, science, and technology. In addition, the college had a successful Rapid Transfer Program, the GE faculty particularly liked. The MESA program would have a similar structure and approach, emphasizing afternoon students, day students, and would emphasize training. Therefore, it fits in with PFE goals and transfer. It fits in with effective use of facilities and the student equity plan.

Don will return to the senate in the fall with more information and a final plan if the grant is funded.

1. Board Meeting - No report was made today.

2. District Budget Advisory Committee - The committee is working on the preliminary budget, which is appearing to be better than anticipated.

3. College Budget Advisory Committee/GAP Budget Allocation Process Review - The subcommittee will present a proposed Budget Allocation Model to GAP on May 17th. The meeting will be held from Noon until 3:00 p.m.

4. District Council - Staff Development was directed to work on alternate proposals to Trustee Schwartz’s proposal for a staff recognition/award program.

a) Movers & Shakers - Don Cordero, Jane Patton, and Dianne McKay served as facilitators for the most recent Movers and Shakers meeting held last Friday. Dianne reported that it was a relatively productive meeting.

1. Letter dated May 8, 2000, from the state Chancellor’s office re: Regulation Revisions - Student Fee Waiver Program: Revisiting the Income Standards.

2. Letter dated April 27, 2000, from the state Chancellor’s Office re: Regulation Revisions - Distance Education, Full-Time/Part-Time, and Education Code Rewrite: Expenditure of Student Organization Funds.

1. The Northern California Advocates for Global Education Newsletter dated May 8, 2000.

2. The agenda for the April 26 and May 10, 2000, District Council meetings.

3. The May 2, 2000, issue of the Staff Development Newsletter.

4. The May 5, 2000, issue of DVC Forum from Diablo Valley College Faculty Senate.

5. The April 24, 2000, issue of FA NEWS from the Foothill-DeAnza Faculty Association.

6. The April 2000, Issue of Accreditation NOTES.

1. The NISOD 2000, 22nd Annual International Conference on Teaching and Leadership Excellence will be held in Austin, Texas, May 28-31, 2000.

2. the 12th Annual Hawaii National Great Teachers Seminar will be held in Hawaii August 6- 11, 2000.

3. The Public Session Agenda for the June 4, 2000, meeting of the Accrediting Commission,

to be held in San Francisco.

4. The ASCCC will hold the 2000 Curriculum Institute in San Jose, July 13-15, 2000.

A. Progress Report on Curriculum/Basic Skills Issues

B. Discuss issue of balanced faculty reps on GAP

C. Discuss How PFE Funds are to be Expended (ACCESS/Pass the Torch)

The meeting was adjourned at 4:04 p.m. (M/S/U - Toppel/Grams). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.