Mission College Academic Senate

Ext. 5413

Unapproved Minutes

Thursday, April 21, 2005

I. Call to Order/Roll Call

The meeting was called to order by President Alex Braun at 2:10 p.m.

Senators	A	P	Senators	A	P
Braun (Ext. 5355) Pres/Tech		X	Martin (Ext. 5356) Tech.	X
Brichko (Ext. 5222) CATA		X	McKay (Ext. 5312) Comm		X
Cogswell (Ext. 5388) AAS		X	Musat (Ext. 5331) Math		X
Cox (Ext.5164) CommSvc		X	Ostrander (Ext. 5274) Stud Dev.		X
Dooley (Ext. 5379) AAS		X	Perlas (Ext. 5041) Stud.Dev.		X
Harris (Ext. 5413) AF/Comm		X	Rath (Ext. 5413) AF/CIT		X
Kashima (Ext. 5319) ESL	X		Smebye (Ext. 5305) CommServ		X
Laird (Ext. 5186) SocSci		X	Szabados (Ext.5289) CATA	X
Lavallo (Ext. 5399) Math		X	Zeisler (Ext. 5426) Comm		X
Other: T.McCracken (ASB Rep)	X		Other: K.Raczkowski (ASB Rep)	X
Guests: S.Blalock, F.Chong,		X	Guests: B.Espinosa, W. Negash, D.Nunez, B.Thompson		X X

II. Approval of the Minutes

The minutes for the meeting of April 14, 2005, meeting were accepted and approved (M/S/P – Harris/Cogswell) with the following corrections:

Page 2, Item V.3:

“Senator Harris is now a trained certificated licensed mediator and…”

Page 4, Item VI.A last bullet:

“Dianne The Curriculum Review Committee members will make a presentation…”

III. Order of the Agenda

It was agreed that the order of the agenda will be changed to accommodate Dr. Chong and other guests (M/S/U McKay/Laird).

IV. Oral Communication from the Public

There were no communications from the public at today’s meeting at this time.

V. Information & Announcements

1. Senator Perlas advised that MESA received an $18,000 grant to develop a Research Manual for students. The students ran the project and compiled the data for the manual, taking an holistic approach. All the graphics and formatting were done by the students. Anyone interested in obtaining a copy should contact Char (Ext. 5041) or visit the MC MESA web site for the Research Manual link. The Senators reviewed copies of the manual, expressed their appreciation for the excellent and beautiful manual, and extended their compliments to the students.

2. President Braun advised that the item on tenure credit for Anna Brichko, Britta Burton, and Mindy Jo is on the agenda for the May 5, 2005, Board of Trustees meeting to be held at Mission College. Alex encourages all faculty to attend that meeting and indicate their support for faculty.

VI. Administrative Business/Actions/Appointments

A. Curriculum Committee - Dianne McKay, Chair of the committee reported that the committee’s presentation to the new faculty orientation went well. The curriculum procedure was discussed, as well as SLOs.

B. Staff Recognition - No resolutions were presented at today’s meeting.

C. Committee Appointments

1. Select Two Senators to Serve on GAP Subcommittee to Review & Revise the Mission College Mission Statement – Alex advised that Rachel Lowenberg is interested in serving on this committee and the Senators unanimously approved Rachel and Alex Braun as the Senate representatives to this committee (M/S/U – Cogswell/Harris). Alex has been meeting with the committee and he reported that the committee is trying to develop a brief mission statement that states why the college exists, how it carries out its goals, and how it relates to the internal and external community. A draft will be distributed to all constituent groups for review and feedback.

D. Oral Reports - No reports were received at today’s meeting.

VII. Old Business

A. Update Report on Wait List Practices and Datatel Priority

This item was postponed for discussion to the next Senate meeting.

B. Update Report on Impact of Priority Registration at WVC for Club Members on Mission College Enrollment

Alex reported that he has not received input on this issue from his counterpart at West Valley College. He will contact Vivian on this matter and report back at the next Senate meeting.

At this time, the order of the agenda was suspended and moved to Item VII.D until guests arrive to discuss Item C and E.

D. Consider Approval of the Faculty Selection and Recruitment Manual’s Revised Step 14

As directed by the Senate, Alex and Dianne McKay drafted a proposal for changes to the language in Step 14 of the Faculty Selection and Recruitment Manual under “Current (Hiring) Procedures at each college” to coincide with past practice and motions passed by the Mission College Academic Senate and the District Academic Senate. A motion to approve the following proposed revision to Step 14 was made (M/S – Laird/Harris). The proposed changes are in bold italics.

“Mission College:

• The President shall consider all information in making the final selection (interviews, strengths and weaknesses, and reference checks).

• The faculty committee chair or designee will sit on the second level interview and participate with the college president to make recommendations to the committee.

(Past Practice and MC Academic Senate motion passed April 26, 2001and agreed upon by President O’Hearn.)

• If the selection committee and the college president cannot reach an agreement as to a candidate, then the president will put his/her objection in writing to the selection committee and the academic senate president, and the position shall be reopened.

(Based on the District Academic Senate motion passed March 17, 2005.)

After a brief discussion, the above motion was passed unanimously.

E. Discuss Proposed Organizational Realignment

President Chong addressed the Senate on the organizational realignment chart presented to the Senators at last week’s meeting. Dr. Chong advised that he has used his first years to determine the operations of the college and what can be done to make operations better. Faculty and staff have indicated that any new plan should be cost neutral, and his proposal will actually save the college money. He also noted that no additional classified staff will be added under the new organization. The major highlights of his proposal include the realignment of Lin Marelick’s duties as Dean of Workforce Development to Phil Pabich under Community Ed and create a Dean of Instruction position to offset the load carried by the Vice President of Instruction. In addition, the new organization changes the current reporting structure allowing the college president the time needed to address district, college, and community responsibilities.

The floor was open to discussion and it was suggested that vacant positions be filled before the reorganization takes place to ensure that there will not be any discrepancies in funding. Dr. Chong agreed to ask Worku to conduct a “before and after” study. A question was asked relative to the responsibilities of the college’s administrators to the district and whether or not the district subsidizes their salaries. Dr. Chong stated that all administrators are district employees and are not subsidized by the district. He has questioned the number of district meetings held and suggested that DBAC and the District Council be combined. It was rejected as people thought combining the two committees might dilute the role of DBAC.

The following motion was made (M/S – Harris/Dooley):

“that the MCAS endorse the reorganization of the Mission College administrative structure.”

Alex stated his support for the proposed realignment from a business administrative perspective, and Dr. Chong stated that the proposed structure will provide him the opportunity to focus on the decision-making relative to the allocation of the Bond funds and the reconstruction projects that will require much of his time. Ultimately, the Senators passed the above motion with one abstention.

C. Continue Discussion on Senate’s Role re: Academic Directions Relative to Facilities

Dr. Chong introduced the team of Brigit Espinosa (District), Sean Blalock (CCS Consultant), Bruce Thompson (E&FMP), and Devon Nunez (Planner). This team is charged to ensure that the funds from Measure H are allocated appropriately and on time. Worku Negash will take a leadership role and work with Jim Burrell to ensure that all projects go smoothly and are the least disruptive.

Sean Blalock is a principle of the CCS group that specializes in facilities planning as it relates to state capitol outlay projects with Bond money. Sean explained that the main building will be completely upgraded. The third floor reconstruction plans have been filed with the State Architect’s Office and construction will begin in October. The old Library space will become one classroom, a conference room, and office for workforce/contract education. The reconstruction of the first and second floors will have a significant impact on the college community and discussions on how to proceed will be campus-wide. The budgets and schedules will be available for all to see and the plans are available in the President’s Office. The reconstruction will include new HVAC, will deal with the elevators, acoustics, etc. The building will be gutted to the walls and brought up to code. The faculty and students have indicated that they want a well-lit, well-ventilated building and that acoustics are fundamental. The Center Space will be maintained and enhanced, and offices located in the Center Space perimeter will be relocated. In addition, it is anticipated that the outside corridors will be expanded.

During discussion it was noted that the building has been evaluated for hazardous material. The building has been checked for dust, mold, etc. and found to be clear of hazardous materials. Architects and structural engineers have inspected the building from a demolition perspective. The building will be occupied during the third floor reconstruction and vacated during the first and second floor reconstruction. It was also suggested that the Student Health Center be made more accessible. If enough funding is available for a Wellness Center, the Student Health Center might be included with internal and external access. Another suggestion made was to plan the reconstruction to maintain the camaraderie and the sense of community that now exists on this campus. A Teaching and Learning Center might be considered, incorporating the part-time faculty center, staff development, printing services, etc. – all the things instructors need in one area. Other suggestions for design were offered and discussed briefly. It was explained that the State does not recognize part-timers relative to a part-time faculty center (PTFC). The square footage is determined by the State and how it is divided and used is a college decision. It might be possible to consider the PTFC a service space.

Dr. Chong advised that Student Services, some instructional labs, and possibly the Technology Center will occupy the first floor. In addition, the first floor will have faculty offices, classified staff offices and classrooms. It was stated that Devon, the planner, ensures that everything is balanced. She will develop scenarios for review by Dr. Chong and the college community. It was emphasized that the projects need to be state supportable, which means that the building has to fall within state guidelines for maintainability.

Sean cautioned that once the State approves the final proposal, it is considered a contract. Relative to the MT Buildings, it was stated that the college has agreed to remove the MT buildings as part of the contract and a condition of the Bond. Sean advised that the third floor should be completed in January 2007 and the occupation of most of the buildings should be completed by 2011.

Bruce Thompson advised that he is currently becoming oriented to the college and he will be working with Harriett Robles and various committees to update the E&FMP to ensure that the education plan drives the facility plan. He explained that the intent is to make the program review process work for the college and integrate the information into the educational master plan.

Concern was expressed relative to marketing and it was suggested that the college formulate a program and press releases out to the community so that the college does not lose students. Dr. Chong indicated that one marketing strategy is to refer to the reconstruction as Mission’s Mission – Building for Our Future. Any other suggestions are welcome.

In closing Sean stated that all those involved in the projects will have offices on campus. Sean will be on campus on Tuesdays and Thursdays and at the District on Mondays and Wednesdays. Devon is assigned to Mission College as is Bruce. In addition, a web site is being established and information on each project will be available. Any questions can be submitted to any member of the group.

X. Correspondence, Publications, & Announcements

Correspondence

Publication/Minutes

1. The approved minutes for the April 6, 2005, meeting of DBAC and the minutes for the April 6, 2005, meeting of the Budget Allocation Model Subcommittee of DBAC. The agenda for the April 20, 2005, meeting of DBAC.

2. The April 2005 issue of President’s UPDATE from the Academic Senate for CCCs.

3. The agenda for the April 21, 2005, meeting of the Board of Trustees.

4. The approved minutes for the March 17, 2005, meeting of ACE and the agenda for the April 21, 2005, meeting of the ACE Council.

5. The approved summary notes for the March 2^nd, March 9^th and March 16, 2005, meetings of GAP.

Announcements/Conferences

1. Chancellor Arterberry will recommend to the Board of Trustees that Mr. Jack Mahrt be selected as Vice Chancellor of Administrative Services.

XI. Future Agenda Items

1. Update Report on the Status of the CIS Position.

XII. Adjournment

The meeting was adjourned at 3:45 p.m. (M/S/U – McKay/Harris). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.