The minutes for the March 22, 2001, meeting were accepted and approved as submitted (M/S/P - Akers-Martin/Mancini).

It was noted that the numbering on the agenda is incorrect, and Item VII has been listed twice, for Old Business and for New Business. For the purpose of these minutes, New Business Items will be listed as Item VIII. It was agreed (M/S/U - Bell-Cheung/Jackins) that the order of agenda will be changed to accommodate guests. The first items addressed will be Item VIII.B and then Item VIII.A.

B. Discuss Plans for Mission College’s 25th Anniversary

President O’Hearn advised that research has determined that the 2001/2002 academic year is the official 25th anniversary year for Mission College. Although classes were offered at Mission College prior to the 1976/77 academic year, the college operated under the auspices of West Valley College and Mission College was not accredited until 1976/77.

It is expected that celebration events will be well planned, well executed, and representative of the college. Several key activities will be planned over the duration of the Fall 2001 to May 2002 academic year. The kick-off event will center around the opening of the new Library in September 2001 and the celebration will end with commencement exercises in May 2002. Other activities have not yet been determined. A committee will be formed to plan the events, and a call for interested participants will be issued.

A. Consider Conferring Honorary Degrees at Commencement

President O’Hearn advised that a subcommittee of the Graduation Committee is considering the development of a program that would confer honorary degrees annually to selected individuals at commencement. He is serving on the committee with Donnelle McGee, Susan Monahan, Peter Anning, and Jessie Gates. The intent of the program is to build a significant connection between alumni, as well as others within the community, to Mission College. Both the Chancellor and the Board of Trustees have indicated they are not opposed to such a program; there is nothing in policy that restricts such honors. His intent today is to gain the endorsement of the Academic Senate in order to move forward on the development of the proposal.

During discussion, it was stated that the subcommittee will develop specific criteria for selecting recipients of this honor. A call for nominations will be issued, and it is intended that the process will identify a wide spectrum of possible recipients who will find such an honor meaningful and who are tied to the institution in some way. The following motion was made (M/S - Johnson/Moore):

"that the Mission College Academic Senate endorses the notion of conferring honorary degrees at commencement to selected candidates."

During the discussion that followed, it was recommended that representatives from the various constituent bodies be involved in the selection process and that a list of guiding principles be developed as well. President O’Hearn stated that the criteria and process will be brought back to the Academic Senate for review once they are established. The President reported further that a position for a staff member who will report to Peter Anning (Marketing & Graphic Design) has been approved. That person will deal primarily with alumni. An alumni database search is currently being conducted, and it is expected to be completed this summer.

The Senators unanimously passed the above motion.

The Order of the Agenda was resumed.

IV. Oral Communication from the Public

There was no oral communication from the public at today’s meeting.

1. Dianne announced that the Senate meeting scheduled for Thursday, April 5th is canceled, as well as the meeting scheduled for April 19th. The next Mission College Academic Senate meeting is scheduled for April 26, 2001. Dianne also announced that the Senate/Administration Recognition Luncheon is scheduled for Thursday, May 3, 2001, from 11:30 a.m. until 1:00 p.m. in HM. The winners of the Faculty Recognition Program will be announced at that time.

A. Curriculum Committee - No curriculum report was made at today’s meeting.

B. Staff Recognition - The following resolution was presented by Carol Toppel and Dianne McKay and was passed unanimously (M/S/U - Van Tassel/Moore) by the Senate members:

"Whereas, Chris Olson has created, developed and lead the Office of Institutional Research at Mission College into an exemplary service; and

Whereas, Chris Olson has taught the campus the value of measurable outcomes; and

Whereas, Chris Olson has extended himself beyond reasonable expectation to support campus initiatives including: Program Review, Educational and Facilities Master Plan, Accreditation, Partnership for Excellence and many others; and

Whereas, Chris Olson has demonstrated incredible leadership and outstanding research support through providing the "Talking Points" document which has guided the work of the English, ESL, and reading departments, as well as matriculation in aligning curriculum, assessment and access for students; and

Whereas, Chris Olson has provided quality assessment validation research and follow-up support for matriculation; and

Whereas, Chris Olson was instrumental in developing PARIS and the Vital Stats component of PARIS to provide cutting edge access to data that supports decision making for all Mission College staff; Therefore,

Be It Resolved, That the Mission College Academic Senate recognizes Chris Olson for his exemplary leadership in support of Institutional Research at Mission College; and

Be It Further Resolved, That the Mission College Academic Senate recognizes Chris Olson for the quality and comprehensiveness of documentation and data provided to the college; and

Be It Finally Resolved, That the Mission College Academic Senate recognize Chris Olson for his unfailing dedication to Mission College and to equity and access for its students."

The resolution and a certificate of appreciation will be presented to Chris by Carol and Dianne.

C. Committee Appointments - The Senators confirmed (M/S/U - Akers-Martin/Patton) the appointment of Linda Cochran to the Hiring Committee for the Assistant Director of Human Resources. Linda and Meg O’Mahoney will be notified.

1. Instructional Technology Committee - * The committee discussed the trade-up computer process and policy. Pat indicated that requests for upgrades are coming in from faculty, staff, and high schools, and a policy needs to be developed in order to deal with these requests appropriately. Once developed, the policy will be brought to the Senate and the DCC for consideration. The committee has decided that trade up computers will be allocated to labs first and faculty second.* The committee also discussed the concerns that arise when departments request computers for new faculty. There is an assumption that what is needed will be supplied. It will be recommended that special needs be indicated on the request forms. *The committee is recommending that Joseph Giroux’s review sheet, "Current System" be posted on PARIS and updated once a semester and revised once a year. This sheet is intended to indicate the platform and software supported by IS. * The committee also reviewed the five year plan distributed by the Distance Learning Committee. Pat indicated that the committee members viewed the document more as a distance learning report, not a plan. In addition, it is felt that a Distance Learning Coordinator is required in order to develop an effective plan. Erlinda noted that the plan did not address copyright issues and intellectual property rights. Dianne advised that Ian Walton is looking into that matter relative to the ACE contract.

During discussion, it was stated that there is concern that Joseph intends that only PC’s will be supported in the future. The Senate’s position has always been that computer platforms for academics is an academic issue and falls under the purview of the Academic Senate. Joseph must be made aware that this is an academic matter and there are some areas where MAC’s serve the needs of faculty much better than PC’s. such as Graphic Arts, Music, etc. Pat replied that it is unlikely that only PC’s will be served, given the strong reaction from faculty, the shared governance policy, and the fact that Datatel brought in a Citrix server to accommodate MAC’s.

2. Distance Learning Committee - No report was made at today’s meeting.

3. Staff Development - Dianne advised that Staff Development has ample funding to send a number of people to the Great Teachers Seminar. This seminar is closely aligned with the state Academic Senate and Betty has asked for the Senate’s to endorse sending both full-time and associate faculty to the seminar. The Senators, by consensus, unanimously indicated that the MC Academic Senate supports and encourages faculty to attend the Great Teachers Seminar paid for by Staff Development. Dianne noted that mini Great Teachers Seminar have been very successfully conducted with new faculty. It is hoped that this mini seminar can be repeated in the future for a larger audience at Boulder Creek.

4. Datatel Implementation Committee - The committee will meet on Tuesday, April 3rd, and Amelia will bring the DISC concerns to the committee’s attention.

5. Workforce Development Committee - No report was made at today’s meeting.

6. Alternative Calendar Committee - Mary announced that the committee will hold an all day retreat on Friday, March 30, 2001. Others have been invited to attend, and Dianne urged Chris Vincenz, the ASB representative to advise the ASB to discuss alternative calendars and send a representative to the committee. The students’ voice on this issue is extremely important.

7. Accreditation Report Update - Jim advised that GAP is currently reviewing the standard reports and the process is progressing.

8. Services & Facilities Master Plan (S&FMP) IS Comm - Pat reported that Joseph Giroux conducted a survey and has published the survey and the results, which included future plans, vision, the function of IS, etc. The committee will review the IS Technical Structural Planning and state funding. TTIP funds have been allocated for the development of the plan, and state funds have been allocated to review IS structure. Pat stated that he, Ian and Carol Toppel are working on the plan, which should come to the Academic Senate for review.

9. Others: Commencement Committee - The next meeting of the committee is scheduled for April 5, 2001. Room and time to be announced.

Dianne reported that the subcommittee of the Senate met and has not yet completed its task. The policy proposal will be brought to the Senate upon completion.

B. Approve Revised New Program/Department Sign-Off Sheet

A second draft of the sign-off sheet was distributed to the Senators for review. This draft was amended to include an early review by the Academic Senate. Dianne suggested that next year it may be necessary to review the process once again. While the process is currently used for new academic programs, Lee has expressed an interest in adapting the policy for use in the development of new services that need college commitment if they are to continue and be successful, such as ACCESS and Pass The Torch.

During review of the sign-off sheet, it was determined that additional space for comments and/or concerns must be included under each category. It was suggested that the policy should be revised to provide the opportunity for objections and rebuttal. Ultimately, the following motion was passed (M/S/U - Akers-Martin/Hudak):

"that the Mission College Academic Senate approves the New Program/Department Sign-Off sheet with recommended amendments."

1. District Council - * Dianne reported that the District Council met for a four hour period and reviewed all the S&FMP concept papers. Those papers will be available in the Senate Office for review and will be included in the correspondence folder at the next meeting. She pointed out several highlights in the reports, most indicating a need for additional staff, some indicating need for nicer office and reception areas in the Chancellor’s area. A consultant was hired in the fall to conduct a survey relative to the PIO, Grants, and Advancement Offices. $25 million in grants is expected in the future, however, there was no indication that the impact on the colleges was considered. One recommendation that raised concern is that a supervisor is needed to coordinate the Public Information Office (PIO), Grants Office, and Advancement Foundation Office. She asked what position this would be, an additional assistant to the Chancellor or a Vice Chancellor. No one seemed to have a response to this question.

* The remainder of the meeting was devoted to a review of Chapter 3 of Board Policy. There was concern that several of the policies negotiated between the Academic Senate and the Board of Trustees may have been dropped from the policy, such as the faculty hiring policy, the shared governance policy, and the district’s administrative retreat rights. Dianne advised that she has been assured that all appropriate Academic Senate policies will be included or referred to in the Board policy. Dianne advised that she and Jim Wilczak will research Academic Senate policies negotiated with, and adopted by the Board to ensure that all District Academic Senate policies are included in the Board Policy. Albert Moore will be advised accordingly.

2. GAP - * Senator Patton reported that GAP met for three hours yesterday. Marjie Knowles, the college’s Grant Liaison discussed the lack of information on grant opportunities and gave a summary on the current status and availability of grants. * The committee finished its review of the budget priorities list, which will be sent forward to CBAC for approval and implementation. *The Movers and Shakers will meet on April 27, 2001, from 9:00 a.m. to 4:00 p.m. at Lou’s Village. The topics to be considered include the organizational structure, the E&FMP document, and the calendar. Faculty participation is critical, and the Senators, Division Chairs, and Department Chairs, and members of the Student Services Council are invited to participate. Jane encouraged the Senators to attend if possible. During discussion it was noted that some people have requested a job reclassification/upgrade through the budget process. There is concern that it is not appropriate for such discussion to be initiated through the budget process, but rather should be decided within the discussion on organizational structure. At that time, the existing structure will be reviewed and changes, if any, will be recommended at that time. Jane suggested that those planning to attend the Movers and Shakers discuss the current structure with their constituents to determine their view on this issue. * GAP members reviewed the accreditation standards presented by Jim VanTassel. Recommended changes are noted and a subcommittee wordsmiths the documents, providing perspective and input as well.

3. Others: Regarding a concern relative to the Small Business Development Center (SBDC), Dianne noted that certain departments within the former Economic Development Institute (EDI) are now under the auspices of West Valley College, including the SBDC and CalPTAC. Mission College now controls other parts of EDI, including Contract Ed, Workplace Learning Resource Center, Rebrac, and Rhorc.

1. The list of New & Practical Tools for Administration & Policy from the Jossey-Bass Book Club for Higher & Adult Education.

2. The March 26, 2001, issue of FA NEWS from the Foothill-DeAnza Faculty Association.

3. The agenda for the March 28, 2001, District Council Meeting.

4. The February 2001 issue of UPDATE from the NEA Higher Education Research Center.

5. The March 23, 2001, issue of DVC FORUM from the Diablo Valley College Faculty Senate.

** 1. The Great Teachers Seminar will be held at La Casa De Maria in Santa Barbara, July 29-August 3, 2001. Staff Development has funds and both full-time and associate faculty are eligible to attend. For additional information, contact the MC Staff Development Office.

** 2. The Academic Senate for California Community Colleges is calling for submissions for its annual issue of The Forum. This publication is a showcase of the talents of California community college instructors’ written and artistic work. The guidelines for submissions is available from the MC Academic Senate Office (Ext. 5413).

3. The San Diego Beach Camp for Profs Institute will be held at Point Loma Nazarene University, June 4-June 8, 2001. Additional information is available from the Senate Office.

4. The retirement celebration honoring Mike McKenna will be held at the Ramada Inn in Sunnyvale on May 11, 2001. For additional information contact Rod at Ext. 5374.

5. The First Annual California Community Colleges Outreach Conference will be held in Los Angeles, on May 10, 2001, and in Sacramento, May 17, 2001. Registration deadline is

April 20, 2001.

The Senators reviewed the list of Future Agenda Items and agreed to the following:

1. Review Status of MC Program Review Process - to be discussed next semester

2. Review Status of MC Prerequisites and Corequisites - This is a general goal of the Senate. Dianne noted that many Mission College courses do not indicate a prerequisite or a corequisite. This item must be addressed next year.

3. Discuss CRC Guidelines for Distance Learning and AA Degree - Next year

4. Presentation on the Burrowing Owls will be agendized for the April 26th meeting

5. Discuss Articulation Concerns re: College Credit for HS Courses - Dianne noted that Tech Prep has articulation agreements with high schools in 2+2+2 pattern. Courses given in high schools are granted college credit and Don Cordero has asked for a review. Dianne agreed to check with Don to determine when it is best to discuss this matter.

The meeting was adjourned at 3:44 p.m. (M/S/U - Hudak/VanTassel). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.