I. Call to Order/Roll Call

The meeting was called to order by President Dianne McKay at 2:08 p.m.
Other: D.Lamkin (CRC)

Senators	A	P	Senators	A	P
Chiang (Ext. 3424) Math		X	Hill (Ext. 3366) CATA		X
Collins (Ext.2708) StudDev	X		Hudak (Ext.3419) ESL		X
Cordero(Ext. 3142) Stud Dev		X	McKay (Ext. 3418) Pres		X
Cowels (Ext.3301) AAS		X	Monroe (Ext. 3349) Tech	X
DelFrate (Ext. 3339)CommSv		X	Moyers (Ext. 3404) Soc Sci	X
Ensminger (Ext. 3142)Comm		X	Patton (Ext. 3402) Comm		X
Flolo (Ext.3309) AAS		X	Smith (Ext.3223) CommServ		X

II. Approval of the Minutes

The minutes for the March 11, 1999, meeting were accepted and approved with the following corrections and clarifications (M/S/U - Cordero/Flolo):

Page 2, Item VI.D.1 (Technology Committee Report), third sentence was changed as indicated by strikethru and underlined italics: "Senator Patton expressed concern regarding the curriculum, and Pat explained that the curriculum is provided mandated by Cisco. and the courses are presented through Community Education without college credit."

Page 4, Item VII.B (Second Reading of Policy on Substitution of Baccalaureate Degree for GE requirements Towards an Associate Degree), paragraph following the motion, second sentence:

"Don will research the question thoroughly, particularly involving institutions in other countries U.S. territories and propose an amendment to the policy if necessary."

III. Order of the Agenda

It was agreed (M/S/U - Ensminger/Smith) that the order of agenda will be suspended and reordered to accommodate guests. Two items were added to Item XI (Future Agenda Items).

IV. Oral Communication from the Public

There was no oral communication from the public at today's meeting.

As agreed, the order of agenda was suspended and moved to Item VI.D.2.

VI.D.2 PFE Steering Committee Report - Betty Grayson reported that the next budget allocation process is on the horizon. The steering committee's work is virtually done. However, the committee is preparing a proposal for the Senate's consideration to maintain an on-going PFE Committee as an arm of the College Budget Advisory Council, although it remains to be decided exactly how this will work.

The order of agenda was resumed.

V. Information & Announcements

1. Tonight's Board meeting is a strategic conversation on Student Success and Student Life. The

Senators were urged to attend. Senator Patton requested that the Board be advised of the accomplishments of the Mission College Student Success Committee .

VI. Administrative Business/Actions/Appointments

A. Curriculum Committee - * Diane Lamkin stated that the Curriculum Committee would be happy to meet with the Academic Senate to discuss the role of the committee relative to academic programs and the direction of the college. It was suggested that a detailed agenda be prepared and that this meeting take place shortly after spring break, preferably on a Thursday. Diane will report back to the Senate after meeting with her committee next Monday.

* Diane stated that she has been working with the WVC Curriculum Committee Chair. Dan Varty, on an Articulation Agreement between the two colleges.

* Cisco and other companies have a need for employees with particular skills. Cisco has developed curriculum for a series of four one semester courses and they want CET Department to offer those courses at Mission College. They want them to be easily recognized so that there is no confusion between Cisco courses and similar MC courses. The courses will be titled, for example, "Introduction to Networking (Cisco)" as opposed to college network courses. There is some overlap with Mission College CIS courses, which have not yet been offered. There is also some concern about the role of the college, offering both academic programs and company vocational programs. This matter should be discussed further with the Senate at the joint meeting and ties in with future agenda Item A on today's agenda (Interdisciplinary Nature and Overlapping of Courses). Another question is whether or not we want to place the Cisco program under CNT (Computer Networking Technology), which is half way between CIS and CET. The question of space was discussed as well; a building was reconfigured to accommodate the manufacturing of an item that might become obsolete in six months. Dianne agreed this concern needs to be addressed; we need to develop a policy for the allocation of academic space. We need to consider priorities and how competitive we want to be, and the Senate needs to be involved. With regard to the particular Cisco courses, Diane noted that the Cisco courses are up before the Curriculum Committee for a final reading on Monday , and Diane asked the Senate for direction. Ultimately, it was agreed that the Academic Senate has delegated the role of approving curriculum to the Curriculum Committee, and if there is an objection, it should be voiced at the Curriculum Committee meeting. It was emphasized that the function of Curriculum Committee representatives is to keep his/her division apprised of what the curriculum that is being developed.

B. Staff Recognition - No nominations were submitted at today's meeting.

C. Committee Appointments

1. Appoint Senator to CGAC - Dianne announced that since no Senator has volunteered to fill this position, she has put out a call to all faculty.. The following motion was passed unanimously (M/S/U - Cordero/Flolo): "to expand the call for a CGAC representative to all faculty to serve on CGAC for the remainder of this semester."

2. Appoint Faculty to MC Auxiliary Services Committee - The Senators approved the appointment of Haze Dennis and Chris Jimenez to this committee (M/S/U - Patton/Ensminger).

3. Appoint Faculty to MC Flex Day Committee - No faculty volunteered to serve.

4. Select Faculty to District Legislative Committee - No faculty volunteered to serve.

Since the call for volunteers for #3 and #4 received no response, Dianne stated that she will remove these items from the next agenda.

D. Oral Reports

1. Technology Committee Report - The committee has not met this week.

2. PFE Steering Committee Report - See Page 1.

3. Budget Allocation Model Committee - Senator Cordero reported that Kathy Vance has prepared a series of recommendations on various items in the budget allocation model. The committee will not be able to review other models this semester. The Chancellor has asked for a report, which is to be ready by April 7, and Don will bring it to the Senate for review. Don mentioned that the way international students are counted changes the way money is distributed through the allocation model. Another area of interest is the allocation of growth money. The committee will recommend that a budget be established in August by using a portion of the

district's reserves until the state budget is finalized.

4. Others - No other reports were made.

VII. Old Business

A. Second Reading of Proposed Technology Committee Structure

Dianne requested that discussion on this item be postponed to a future Senate meeting since the amended organizational structure diagram has not yet been completed.

B. Update on Bookstore Concerns and Contract

Dianne reported that the Book Scholarship Fund for needy students was not included in the Barnes and Noble proposal; it was part of the Follett proposal. Dianne stated that Dan Matarangas will be meeting with Barnes & Noble to discuss the possibility of supplying the MC Library with a copy of textbooks.

C. Review Policy for Discontinuation of Departments

The Senators were provided with a preliminary draft of the policy prepared by Don Cordero. Don proposed that the Senate consider forming a panel of experts to develop a detailed procedure from this draft for discontinuing academic programs at Mission College, to include data, contractual issues, and a staff development and retraining component.

Discussion ensued, and the following motion was passed unanimously (M/S/U - Patton/Chiang):

"that the Mission College Academic Senate refers this policy (Discontinuation of Departments) to a subcommittee, headed by Don Cordero, for review by a panel of faculty that are expert in matters that concern this issue."

It was agreed that Dianne will contact Jim Burrell, Carolyn Fisher, Tim Jackins, Lin Marelick, and Ian Walton and request that they participate on this panel with Don Cordero. Dianne will report back to the Senate.

VIII. New Business

A. Report on Status of Proposed Pilot Executive Evaluation Process

A draft policy was reviewed and discussed by the Senators with Jim Wilczak, President of the West Valley College Academic Senate. Last year, the Board approved a policy on the evaluation of senior executive management positions: the Chancellor, the Vice-Chancellor, and the two College Presidents. This year, the interim Chancellor was directed by the Board to develop a procedure.

A consultant has been hired to assist the district in the development of a pilot Executive Management Evaluation Procedure for this year in order to ensure the integrity and impartiality of the process. Marchelle Fox and Les White have agreed to participate in the pilot process.

The intent of the process is to provide feedback to the Executive Manager for professional growth. The evaluation reports will be aggregated by classified/faculty/students/administration/community. The Chancellor and the Executives will receive all information, the Board of Trustees will receive a summary report, and the evaluated executive will incorporate the feedback into subsequent goals to be reported campus-wide. The issue of confidentiality was raised and discussed, and Jim advised that the consultant has stated that confidentiality will be preserved. Overall, the Senators applauded the implementation of an evaluation process for Executive Management.

IX. President's Reports

1. Board Meeting - No report

2. District Council - No report

3. College Budget Advisory Committee (March 17) - CBAC discussed appeals for the FY00 funding assignments. There was only one appeal and it was accepted. Other issues of college budget process were discussed but no changes were recommended to the current CBAC funding process currently underway.

4. MC Flex Day Committee - No report

5. Division Chair Council - No report

6. Others:

a) Global Education Committeeís Program with Angela Davis (March 14) - Dianne attended the lecture and question and answer session with Angela Davis. This program was attended by approximately 500 people. Dr. Davis spoke on a variety of topics including women in prison and the effects of corporate globalization on the third world and at home. She answered questions presented in written form from the audience.

b) Partnership for Excellence Task Force (March 17) - The district task force met and reviewed the progress to date. Each college and district services reported on their prioritization processes and outcomes. Additional issues for the task force were raised - some were answered and others were assigned to future agendas. ïIt was decided that the task force would continue as a district body and meet once per semester to share progress and collaborate on efforts to effect economies of scale where possible. ïMission decided to maintain its local task force and have it continue to meet to monitor and coordinate PFE progress. It was decided to maintain a PFE Coordinator, and Betty Grayson agreed to serve and was elected.

c) DBAC (March 17) - * Bruce Robertson led a preliminary review of the 1999-2000 budget model and shared a five year budget projection. In both of these assumptions were made that included an enrollment growth of 3%, COLA of 2%, and PFE growth at 10%. It assumed no equalization funds and it assumes a $2,000,000 Fund 10 Reserve each year. ïBruce also shared Current Enrollment Data of the two colleges and the recommended split of growth moneys based on the data. In summary, based on the data, growth money will be split 85% to Mission and 15% to WVC. This split allows for an expected growth of 60 FTEf from the opening of the High Tech Student Center.

* PFE funding was discussed and it has been recommended that any new funding from the state for PFE would go directly to the colleges and split according to standard methods. ïFinally, the issue of non-credit enrollment was discussed. Gary Hubbard has been charged with drafting a policy related to this, but the current status is that community education will be reducing non-credit enrollment at both MC and WVC due to the reality that the collegeís have met their enrollment goals and the state will not be reimbursing for overages. Rita Cepeda stated, however, that while this makes good fiscal and enrollment management sense, the district should not lose sight of the mandated role of community colleges to meet the needs of adult education, including literacy and ESL through non-credit enrollment.

d) Space Allocation/Facilities Meeting (March 17) - ïThe committee met and discussed recommendations for space made available after student services moves into the infill space vacated by the cafeteria and bookstore. It was recommended that CALWORKS move into the former EOPS space and that ACCESS and the new Pass the Torch program share the former Counseling and Career Transfer Center space. ïThere is a need to make a plan by October 1999 for the Library Infill after the new library is built. A subcommittee was formed and the Academic Senate will put out a call for faculty interested in working on this project. ïMajor work is being done to create a process and procedures manual for MC Facilities Rental. This is a large function and is growing larger as we acquire more buildings and space. It was decided that Carole Cramer and Phil Pabich be the point persons in this regard. They are working with the identified key people in each facility to develop a coordinated plan for facilities rental. ïFinally, the discussion began on naming the new High Tech Student Center. It was revealed that as a part of our 20th anniversary fund raising event, the Board approved that rooms, hallways and the entire building were up for naming by donors. Rita asked Peter Anning to research Title V - Civic Center Act to review criteria placed on the naming of buildings and rooms by donors.

e) AB1725 Non-Instructional Faculty Allocation Committee (March 17) - This group continues to meet to discuss how to fund non-instructional faculty within the budget allocation formula and not out of discretionary fund. A new recommendation is being reviewed.

X. Correspondence, Publications, & Announcements

Correspondence

1. Letter dated March 8, 1999, from the state Chancellor's Office re: District Involvement in the System 1999-2000 Legislative Program.

Publications/Minutes

1. The March 1999, copy of the FACT BOOK Partnership for Excellence, District and College Baseline Data for 1995-96, 1996-97, 1997-98 from the state Chancellor's Office.

2. The January 1999, copy of THE EFFECTIVENESS OF CCCs ON SELECTED PERFORMANCE MEASURES from the state Chancellor's Office.

3. The agenda for the DBAC meeting of March 17, 1999, and the minutes for March 3, 1999.

4. The agenda for the March 18, 1999, meeting of the M-WV Land Corporation, and minutes

for the February 18, 1999, meeting.

5. The February 1999, issue of UPDATE from the state Academic Senate.

Announcements/Conferences

1. The Hayward Awards for Excellence were awarded to Joseph Munoz (Feather River College) Elizabeth Barkley (CC San Francisco), Janet Shapiro (Santa Barbara CC), and Lynda Corbin (San Diego Mesa College).

2. The Eighth Annual Graphic Design Student Exhibit will be held March 25, 1999, from 5:00 p.m. to 7:00 p.m., at Mission College's Vargas Gallery.

3. On Saturday, April 17, 1999, West Valley College will host a 5K run/walk and community BBQ. On Saturday, May 8, 1999, the WVC 35th Anniversary Gala Dinner/Dance will be held at West Valley College. For additional information, contact Joan Sarlo (ext. 2526).

4. The Academic Senate for CCC will hold its first Curriculum Institute in Anaheim, California,

July 28-30, 1999.

XI. Future Agenda Items

1. Discuss Programs for International Students (Cordero) (I/A)

2. Consider Moving East Wing Offices in Central Space (Cordero) (I/A)

The meeting was adjourned at 3:55 p.m. (M/S/U - Hudak/Flolo). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.

The Mission College Academic Senate is seeking one faculty member interested in serving as the Senate's representative on the College Governance Advisory Committee for the remainder of this semester. The charge of this committee is to serve as the college's overarching shared governance committee. It deals with issues related to the college community at large. The meetings are scheduled once per month on a Wednesday morning.

The Mission College Academic Senate is seeking faculty members interested in serving as the Senate's representatives on a Library Infill Committee. The charge of the committee is to develop a plan for the use of the spaces currently occupied by the Library. The committee will meet as needed to develop the plan due by October, 1999.

If you are interested in serving on either of the above committees, please contact the Academic Senate Office (Ext. 2783) by Noon on Thursday, April 8, 1999.