The minutes for the March 2, 2000, meeting were accepted and approved as submitted (M/S/U - Flolo/Costanza).

The Senators agreed, by consensus, to reorder the agenda to accommodate guests.

IV. Oral Communication from the Public

Dianne advised that the WACAC meeting will be held at Mission College again this year. It is anticipated that this year’s event will be held either in the campus center or in the gym. Based on last year’s turn out, we can expect a large number of counselors, students, and parents to attend. This will present parking problems. Sue Monahan is working on the preparations for this event, which is scheduled for May 11th and May 12th.

1. Dianne advised that there are a number of issues that were to be brought back to the Academic Senate this semester, such as the department dispute, the Overlap Policy, and others. The Senate will also revisit the goals for this year to determine the status of those goals.

VI. Administrative Business/Actions/Appointments

A. Curriculum Committee - * Betty Grayson, Chair of the CRC reported that the committee continues to work on reading curriculum proposals. She emphasized the importance of faculty submitting all necessary forms with signatures by the posted deadlines. * Betty reported that the committee has received a proposal from the Business Department with changes in its degree and certificate programs. The CRC will consider that proposal when the curriculum proposal readings have been completed.

B. Staff Recognition - President O’Hearn has submitted nominations for the Dia Del Maestro award on behalf of the Executive Assistants Council: Amelia Akers-Martin, Jonathan Brennan, Deborah LaFalle, and Rebecca Sanchez. The Senators unanimously agreed with those nominations and requested that the following faculty be added to the list of nominees: Carol Beck, Joni Johnson, Donnelle McGee, and Barbara Richmond. Dianne will forward the Senate’s nominations to the President. It was noted that Chris Jimenez has received this award in the past. This award is presented to faculty who enhance the success of Hispanic students.

C. Committee Appointments

1. Confirm Appointment(s) to Faculty Development Committee - The Senators unanimously approved the appointment of the following faculty to this committee (M/S/U - Jackins/McGee): Rosalyn Chan, Teri Chiang, Pat Hudak, and Joseph Ordaz.

2. Accreditation Standards Committees - Dianne reported that a number of faculty have been asked to serve as chairs. She will advise the Senate when a confirmed list of chairs has been established.

D. Changes to Tenure Review Teams - Dianne advised that the following changes have been made to the following tenure review teams:

Roy Charland: Daniel Franco will serve as Chair

Yolanda Coleman: Evelyn Riegert will serve as Chair

Donnelle McGee: Evelyn Riegert will serve as Chair replacing Carol Beck on the team, Chris Jimenez has been removed from the team, and the remaining members are Don Cordero and Judy Hooper.

Cathy Cox: Mina Jahan has been assigned to the committee.

1. Distance Learning Committee - Chris Moyers has promised to present a report on this committee at next week’s Senate meeting.

2. Technology Committee - * Training Boot Camps have been scheduled and a blue flyer with the schedule has been distributed. * The committee discussed the master plan, facilities plan, copy machines and the process for upgrading computers and implementing the pilot program to e-mail duplicating requests to Hozie in Printing Services. Some of the copiers can be on network, but might affect some of the copy machines. There are also some concerns relative to billing duplicating charges transmitted via e-mail to Hozie. * The next committee meeting is scheduled for March 28th.

a) PFE Steering Committee - Betty reported that supplemental guidelines for requests to CBAC for PFE funds have been distributed. People who have submitted proposals need to fill out the back page on how they will measure student success. The PFE process is different from the CBAC process in that projects can be awarded a percentage of their requests, based on provided data.

b) Division Chair Council Report - Director Win Shin presented an update report to the Division Chair Council on the upgrade to equipment in the Library, as well as other information. Dianne asked the Senators if they would like to have Win Shin make a similar presentation to the Senate. Dianne was directed to invite Win Shin to present to the Senate.

c) DISC - Amelia reported that the DISC met two weeks ago, and she advised that there is new information. Apparently, the communication lines between Datatel and the District are very poor, and the implementation of the system is in question for several reasons. The Finance Department was supposed to go live by April 1, 2000. However, the training modules are not working consistently; the system is generally unstable and those involved have experienced a significant loss of time. In addition, it has been reported that the Datatel System does not interface with a number of other systems, which presents significant problems. The committee has set March 28th as a bench mark for postponing the implementation of the system for one year if the current problems are not resolved. Amelia also reported that Datatel has advised that its system will interface with Mac’s if the district purchases two Citric servers, at a cost of approximately $100,000 for each server; the district would need two servers. Dianne

noted that there are significant financial implications should the district decide to postpone implementation of the system. In fact, the district has hired a consultant to assist with the implementation process, and the consultant will expect to be paid for their contracted services.

As agreed, the order of agenda was suspended and moved to Item VII.B to accommodate Don Cordero.

Don asked for direction from the Senate as to whether or not he should proceed with this proposal. Should the Senate approve, he will prepare and present a concept paper for the Senate’s consideration. In addition, Don intends to present the proposal to West Valley College Academic Senate. He noted that approximately 60% of the courses in both colleges have the same numbers and it would not be that difficult to implement a change. He would also recommend that a task force be appointed to work out simulations and technical issues for presentation to the Senates.

Several Senators reported that a majority of their colleagues supported the proposal, and Dianne suggested that this proposal might qualify for PFE funds, since the intent is to support students. It was suggested that all the Senators put forth an e-mail to their constituents advising that the Senate has agreed to the development of a course renumbering schema, and to advise them of any objections as soon as possible. The Senators directed Don to proceed with the project, until such time, if at all, strong objections are presented.

The order of the agenda was resumed.

A. Discuss MC Academic Senate’s Concept Paper for E&FMP and Update on E&FMP Process

The Senators, in general, approved the concept paper as written. At last week’s meeting, it was suggested that a stipend for Senators should be considered. Dianne stated that such a proposal has been presented in the past and rejected by ACE. Betty acknowledged that although the Senators work hard, the faculty contract states that faculty will fulfill 4.5 hours per week of professional responsibility. In addition, there are a number of committees within the district that work equally as hard and would seek stipends as well. ACE however, is currently investigating the possibility of granting PG&D credit for Associate Faculty who serve on committees. It was agreed that Dianne should present the Senate’s concept paper to Lee as written.

Dianne advised that she and Lee formed reading groups and prepared a list of papers in meaningful clusters of 12 or 13 papers each for those groups. She advised that six Senators have volunteered to serve as readers, and it was agreed that Senate meetings may be canceled if agenda items can be deferred to a later date in order to provide those Senators with additional time for reading.

C. Status Report on MCAS Datatel Resolution

As directed, Dianne forwarded the Datatel resolution to Jim Wilczak, President of the WVC Academic Senate (WVCAS) for consideration by his Senate. Jim has distributed the resolution to his Senators, and the resolution will be considered at the next WVCAS meeting, scheduled for March 28th. Dianne asked for direction on how to proceed.

Discussion ensued, and in light of the recent report on the implementation of the Datatel System, it was suggested that the resolution be amended as follows and indicated by underlined italics:

Whereas, The West Valley-Mission Community College District (WVMCCD) has contracted with Datatel to implement a new computer system; and

Whereas, Datatel presented its product as compatible with Mac computers; and

Whereas, Mission College is primarily a Mac environment; and

Whereas, Mission College is dependent on PARIS and the STAR systems for customized information access, data gathering, and tracking; and

Whereas, The WVMCCD has invested heavily in the development of PARIS and STAR; and

Whereas, Information Systems is necessarily making decisions as a part of the Datatel implementation, that will have an impact on academic/instructional issues without direct consultation with the academic senate, which is the appropriate body for making academic/instructional decisions; and

Whereas, The college may need to purchase PC platform and/or high end Mac computers, Citric servers, or any other additional equipment at an enormous cost, pulling needed resources away from students' needs; therefore,

Be It Resolved, That the Mission College Academic Senate requests that the WVMCCD provide funding for the costs of any PC and/or high end Mac purchases, Citric servers or any other equipment required at Mission College for implementing Datatel; and

Be It Further Resolved, That Information Systems contract to fully support and maintain the current PARIS and STAR systems until the same functionality is available through Datatel; and

Be It Further Resolved, That Information Systems and the Datatel Implementation Steering Committee (DISC) consult directly with the academic senate on Datatel implementation issues with academic/instructional implications.

Senators Jackins and Costanza accepted the amendments to their resolution and the resolution passed unanimously as amended (M/S/U - Jackins/Costanza). Dianne and Amelia were directed to take the amended resolution to DISC for presentation at the committee’s next meeting (M/S/U - Jackins/Hudak).

A. Consider I.D. Cards for Faculty

Currently, staff and faculty can obtain a student I.D. card, with a sticker indicating staff or faculty status. It has been proposed that separate identity cards be made for staff and faculty. This will better serve faculty in obtaining discounts in shops where faculty are entitled to discounts for supplies, texts, etc., and provide official I.D. for Associate Faculty who do not have access to MC business cards. WVC faculty have an I.D. card that designates them as faculty. The proposal necessarily involves some funds.

Dianne asked the Senators for direction, and during discussion it was reported that there are problems that currently exist in obtaining student I.D. cards. It was suggested that those problems should be resolved before undertaking another similar program. As for cost, it was stated that the cost is minimal (approximately $1.00 per card). The Senators agreed to poll their constituents on the matter, and they directed Dianne to pursue the proposal.

1. Board Meeting - Dianne advised that the Land Corporation is scheduled to meet this evening at 5:00 p.m. at WVC. There are two items of concern that she asked the Senators to consider and direct her accordingly. The first issue deals with the Land Foundation’s decision-making process. As a separate legal entity, they are not held to the guidelines of the District’s Board of Trustees, which has agreed to rely primarily on the advice of the Academic Senate on academic and professional matters. The Senate Presidents have asked the Foundation’s Board revisit the process. The Senators indicated their support and request that the Foundation’s Board consult with staff and faculty regarding decisions involving the allocation of funds, particularly in light of the many needs of the colleges.

The second issue of concern deals with a proposal to establish a Staff/Faculty Recognition Program that includes a gift of appreciation for retirees and financial awards to staff, faculty, and administrators selected for recognition. The criteria and guidelines for such an award are yet to be determined. The cost for this proposal will run approximately $29,000/year, and in order to fund an endowment, 2% of the Foundation’s revenue will be set aside over the next four years until the fund can support itself on interest. These monies are intended to be distributed to those who receive the recognition awards. Discussion ensued, and everyone agreed that a meaningful gift for honoring retirees is long overdue. However, the Senators indicated a lack of support for the recognition award proposal, citing ACE’s strong opposition to a program that selects "stars" as divisive and destructive within the college community. In addition, it was stated that since college’s have priority lists, the money will be tied up and not available for special needs. Several suggestions were made as to how the funds could be put to better use, and benefit all staff and faculty, such as providing additional conference funds. Another proposal was to place the proposal on the table with all other requests for funds, prioritize those requests to determine where the funds can best be utilized. Ultimately, it was stated that such a recognition program would misrepresent the nature of the college community; there are many people that work very hard on each campus and are deserving of recognition. Dianne was directed to advise the Board of the Senate’s position.

2. District Budget Advisory Committee - Dianne advised that last week’s DBAC meeting was canceled. However, the DBAC subcommittee charged with developing a new budget allocation model (BAM) has met and continues to work on the development of a new model. She reported that they are currently studying a proposal for the absorption of non-teaching faculty (Librarians and Counselors) into the model. WVC has more non-instructional faculty than MC, and the group is looking to develop an equitable model that will have a neutral effect on Mission College. The subcommittee frequently meets with Meena Vandra to ensure understanding of the budget models.

3. Division Chair Council/MAT - * The committee met this week and reviewed a new College Emergency Preparation Plan, in light of the most recent bomb scares. It was noted that some staff members have expressed concern that the college was not evacuated for the second threat. Dianne advised that the police were called, and based on the profiles established by the Police Department, it was determined that an evacuation was not necessary. Police, however, did sweep the campus. Dianne explained that there are three levels of threats, and the police are experienced at determining the imminent danger of a threat. President O’Hearn will be asked to respond to expressed concerns to all staff.

Dianne emphasized that faculty are responsible for their students. When an evacuation for any reason is called, it is the instructor’s responsibility to advise their students to take their belongings, leave the building immediately, and tell them where they are to go. In addition, faculty are required to leave with their students, which means faculty should also take their belongings with them. Because faculty often leave personal belongings in their desks, it is advised that they carry car keys and other necessary items with them to class in the event of an evacuation.

* The DCC discussed the timeline for Accreditation Self-Study.

* A Middle College presentation was introduced. Dianne informed the Senate that she has invited Regina to address the Senate on the proposal for Middle College, which is a program that incorporates specific students from the college’s feeder high schools into the college programs.. Regina will address the Senate on this subject sometime this semester.

4. CBAC - A subcommittee will review and prioritize budget requests and will consider revisions to the college’s budget allocation model. These items will be presented at the next meeting with CBAC and GAP. The intent is to link budget with planning.

5. GAP - No report

6. Others:

a) Accreditation Standard Chairs - A number of people have been asked to serve as chairs, and once a confirmed list is available, it will be brought to the Senate for approval.

b) Curriculum Issues re: Commercial Services - Senator Hudak asked for a status report on this matter. Dianne advised that this matter will be dealt with by the CRC and the Articulation Officer.

1. Letter dated March 3, 2000, from the state Chancellor’s Office re: IGETC After Transfer Policy

adopted by the Board of Governors last spring.

2. Letter dated February 28, 2000, from the state Chancellor’s Office re: 2000/01 Fund for Instructional Improvement Grant and Loan RFA Announcements.

3. Letter dated February 28, 2000, from ED>Net announcing that Anna Szabados was selected as an outstanding faculty member in the Multimedia Initiative.

1. The agenda for the March 16, 2000, meeting of the M-WVCC Land Corporation.

2. The March 10, 2000, issue of the DVC FORUM from Diablo Valley College Faculty Senate.

3. The March/April 2000 issue of service LEARNING NEWS from the state Chancellor’s Office.

4. The February 28, 2000, issue of FA NEWS from Foothill-DeAnza Faculty Association.

1. A schedule of Training Boot Camps is available from Betty Grayson, Staff Development by e- mail of at Ext. 5380.

2. Diablo Valley College is celebrating its 50th year with a lecture series. The next lecture is scheduled for March 30th at 2:00 p.m., on The Impact of Demographic Changes on Education in the 21st Century.

3. The Academic Senate for CCC and the @ONE Consortium for Technology Training, presents its "2000 Technology Training Institute," at CSU Monterey Bay, June 4-9, 2000.

4. The Accrediting Commission is seeking individuals who wish to be considered for membership on the Accrediting Commission for Community and Junior Colleges. Application forms are available from the Academic Senate Office, and the deadline for submitting applications is April 4, 2000.

No future agenda items were added at today’s meeting.

The meeting was adjourned at 3:49 p.m. (M/S/U - Grams/Flolo). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.