The minutes for the February 15, 2001, meeting were accepted and approved with the following correction (M/S/U-McGee/Hudak) to Page 3 and 4, Item VII.A (Consider Approval of Technology Committee Structure):

Page 4, first paragraph, fifth sentence is deleted from the paragraph, corrected and inserted as the last sentence to Page 3, Item VII.A, first paragraph: "Carol reported that the Instructional Technology Committee meets on the second and fourth Wednesday of each month from 1:00 p.m. to 2:30 p.m."

Senator Mcgee requested that Item VI.A be pulled from today’s agenda until further notice, and the Senators agreed that the order of the agenda would be modified to accommodate guests (M/S/U - McGee/Hudak).

IV. Oral Communication from the Public

There was no oral communication from the public at today’s meeting.

As agreed, the order of agenda was suspended at this time and moved to Item VII.C to accommodate guests.

Jessie Gates and Sumi Tanabe addressed the Senate relative to Telephone Registration (TelReg). It was explained that Mission College has always permitted TelReg through the first week of the semester. West Valley College’s policy is to cut off TelReg the day the semester begins. With the implementation of Datatel/Colleague, the systems between the two colleges must be integrated. Sheri Taylor, Datatel’s consultant, has proposed a short-term compromise that would allow students to use TelReg at both campuses until the day preceding the first class meeting. Late start classes will be allowed to TelReg until the day preceding the first class meeting as well. Sumi advised that the West Valley College Academic Senate has agreed to the compromise, and the Mission College Academic Senate was asked for direction.

During discussion, it was reported that web registration will not be implemented until sometime in July. This may present a separate problem for those students who prefer web registration to TelReg; it is easier for some students to read instructions rather than listen to them. Relative to TelReg and the compromise proposal, the script for the phone messages has not yet been drafted. The Senators emphasized the need for students to be clearly advised as to the reasons they cannot register in a class; they will be told either that the class is closed or that the class has started and they need to add in person. Chris Vicenz, ASB representative, was asked to advise the ASB that Ms. Gates is seeking student volunteers to test the TelReg system. Ultimately, the Senators passed the following motion (M/S/U - Mancini/Estrada):

"that the Mission College Academic Senate approves the proposal to permit TelReg enrollment until the day preceding the first class meeting."

Relative to prerequisites, Sumi advised that Colleague can run a report after the Spring semester that will provide faculty and students with information as to whether or not the prerequisite course has been satisfactorily completed. If the prerequisite course has not been passed, and the student has registered for the sequential class, the student will be notified and dropped from the class. Jessie reported that Summer and Fall registration will begin April 23rd.

Carol thanked Sumi and Jessie for their informative visit to the Senate.

1. Carol announced that several Mission College faculty members would be receiving tenure at tonight’s Board meeting. They are Joseph Ordaz, Tim Johnson, Rachel Lowenberg, Clement Lam, Susanna Pancella, Chris Moyers, Stephanie Mendoza, Tom Sanford, and Amelia Akers-Martin. The Senators extended their congratulations to all and especially to Amelia and Chris, who were present at the meeting.

VI. Administrative Business/Actions/Appointments

A. Curriculum Committee-No curriculum business was conducted at today’s meeting.

B. Staff Recognition - No resolutions were presented at today’s meeting.

C. Committee Appointments - No appointments were made today.

1. Instructional Technology Committee - * Carol attended a teleconference with Pat Hudak to discuss the Tech II plan. This evening, the Board is expected to approve the recommendation to hire a consultant (Strategic Information Group) to assist in the development of the plan for the next five years. Carol noted that the governor has not yet approved state funding; it is hoped that the $94 million requested will be approved when it goes through the state’s revised budget process. The base still exists, however, and Carol will send the Senators the URL needed to obtain the power point teleconference presentation.

2. Distance Learning Committee (DLC) - * Chris Moyers reported that the committee is seeking feedback on the five year plan presented to the Senate last semester to determine whether or not to move forward with the proposal as the official plan for the committee or if revisions will be required. All divisions have been invited to send a representative to the committee to address any information and/or concerns they might have relative to distance learning. To date only four to five divisions are represented on the committee. The committee is prepared to assist with the development of appropriate classes for various distance learning avenues. Chris noted that there are prepared courses available for instructors to review. * Discussion continues on web standards for the college and whether or not specific standards for Mission College distance learning courses should be set and imposed. The intent is to ensure that the presented material is appropriate for Mission College. The DLC would like to articulate with the Curriculum Review Committee (CRC), so that when the CRC approves a new or existing course for online delivery, the Web Master and/or the Director of Instructional Technology will review the proposal to ensure that the set standards for the college have been met. * Michael Byers, the Chair of the West Valley College DLC has proposed that the two college committees develop a common way to put classes together. The two committees will meet and bring any recommendations to each Senate for consideration. * Ray Conquest, an Associate Faculty member in the Physics Department has raised the question relative to the standards of individual tutors. At present, there is no online training course for tutors, and some tutors currently being used are located in other countries. He was directed to discuss the matter with the Tutoring Center to determine the college’s standards for tutors. Amelia reported that the LATC is investigating online tutoring and it is anticipated that this will be implemented in the near future.

3. Staff Development - No report was made.

4. Datatel Implementation Committee - This committee will meet next Tuesday.

5. Workforce Development Committee - No report was made.

6. Alternative Calendar Committee - Mary Moore and Jane Patton reported that the committee’s first task is to collect data on other colleges that are using, or attempted to use alternative calendars, and to investigate the state’s rules and regulations that pertain to the academic calendar. The investigation will include research on trimesters, the quarter system, a compressed calendar, etc. The committee met last Wednesday and will meet every two weeks in order to complete its task. Jane and Mary will keep the Senate apprised of the committee’s progress.

A. Consider Approval of Amended Technology Committee Structure

A proposed draft of the committee structure was submitted for the Senators’ consideration and Pat pointed out the changes that were made by the Senate at its last meeting. During discussion it was noted that the Technology Coordinating Committee (TCC) has never met and there is concern that decisions regarding technology purchases are being made without coordination. The TCC is intended to serve as a clearing house for technology decisions and is composed of one representative from the committees operating under its purview: the Instructional Technology Committee (an Academic Senate Committee), the Distance Learning Committee (an Academic Senate Committee), and the Classified Technology Committee. These three subcommittees will feed into the TCC and decisions will be passed to CBAC as recommendations for the implementation of the multi-year Technology Plan, and to the Academic Senate and the administration as policy recommendations.

The Senators passed the amended structure with the following motion (M/S/P - VanTassel/Patton):

"the Mission College Academic Senate approves the amended Technology Committee Structure as submitted and that it be revisited and evaluated in one year."

Dianne will be directed to bring this amended structure to the Classified Senate for review and implementation.

B. Second Reading of Proposed Changes to Chapters 3,5, and 6 of Board Policy

The Senators reviewed chapters 3 and 5, noting concerns relative to specific portions. A major concern related to Section 3.3 (Academic Personnel) and administrative retreat rights; the District Academic Senate passed a policy on retreat rights in May 1995, and the policy should either be referred to or included in the Board policy. Dianne will be advised of concerns relative to Chapters 3 and 5. The Senators will review Chapter 6 at the next meeting.

This item has been postponed indefinitely.

Carol reported that a subcommittee of the Senate submitted Tab Morales application for this award as the college’s nominee to the Academic Senate for California Community Colleges.

1. GAP - Information on the E&FMP will be distributed to the college community and currently is available on the college’s web site. Carol reported that there was a discussion on the status of the Pass The Torch Program. GAP will continue that discussion when it meets next week to discuss the college’s priorities relative to strategic direction.

2. Others - No other reports are made at today’s meeting.

1. The agenda for the February 28, 2001, meeting of DBAC.

2. The summary notes for the February 14, 2001, meeting of GAP.

3. The February 26, 2001, issue of FA NEWS from the Foothill-DeAnza Faculty Association.

4. A draft copy of a proposed "Affirmative Action Handbook" developed by the Affirmative Action Committee of the Academic Senate for CCCs with the aid of a grant from the

Chancellor’s Office. This document will be considered for adoption at the Spring Plenary

Session.

5. A CPEC publication, "Report on Part-Time Faculty Compensation in California Community Colleges, A Report to the Governor and Legislature in Response to AB 420."

6. The catalog for 2001 Faculty Development Program, NSF Short Courses for College

Teachers.

7. The course catalog for California Virtual Campus.

1. The ASCCC Spring Plenary Session will be held in San Francisco, April 19-21, 2001.

2. The Los Angeles Community Colleges present, "The Symposium on Teacher Recruitment and Development" in Los Angeles, March 8-9, 2001.

3. Information on the Academy for Leadership Training and Development workshops.

4. The 13th Annual Workshop, "Developing a Comprehensive Faculty Evaluation System" will be held in Orlando, Florida, March 12-13, 2001.

5. The AAHE 2001 National Conference on Higher Education, "Balancing Private Gain and Public Good - Surveying the Landscape," will be held in Washington, DC, March 24-27, 2001.

Additional information on all the above is available from the Academic Senate Office.

No new items were added at today’s meeting.

The meeting was adjourned at 4:02 p.m. (M/S/U - Moore/Akers-Martin). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.