The minutes for the February 10, 2000, meeting were accepted and approved with the following corrections (M/S/U):

Page 1, Item V.1 (Information & Announcements) - Ian Walton clarified that the nomination to the California Community Colleges Educational Technology Awards was submitted for the faculty and staff who implemented the academic systems software. The nomination was submitted for the team project, not for Ian.

Page 2, Item VI.D (Technology Committee Report) - Carol Toppel corrected the fifth sentence regarding boot camp workshops. The minutes state that several workshops were held, and Carol stated that only one workshop had been held to date. Senator Hudak corrected the second sentence, stating that ten faculty are in the process of being selected.

Page 4, Item IOOX.2 (District Budget Advisory Committee Report) - Last sentence on Page 4 corrected as indicated by strikethru and underlined: "Mr. Newmeyer commented that the Faulty Allocation Process Faculty Allocation Processa and the Associate . . ."

The Senators agreed to accommodate guests (M/S/U). No other changes were made to today's agenda.

IV. Oral Communication from the Public

There was no oral communication from the public at today's meeting.

1. Senator McGee announced that final event to be held in celebration of Black History Month this evening. Senator Patton commended Donnelle for the excellent program that has been presented this year.

A. Curriculum Committee - Betty Grayson reported that the committee has issued new timelines and is working hard to complete its task. She noted that the Course Approval Forms approved by the Senate indicate that the proposal is to be brought to the Division Chair Council. This does not always occur, and it was agreed that the approval process must be tightened.

B. Staff Recognition - The following resolution was presented by Senator Toppel and unanimously approved by the Senators (M/S/U - McGee/Flolo):

Whereas, Carole Cramer is always willing to promote a positive image of Mission College;

Whereas, Carole Cramer is always willing to accommodate faculty and staff with room assignments; and

Whereas, Carole Cramer is always willing to change rooms upon request when possible;

Whereas, Carole Cramer is always cooperative and dependable; and

Whereas, Carole Cramer is always willing to approach a challenge with a smile; and

Whereas, Carole Cramer is always willing to find way to work with the community concerning rental of Mission College's facility; and

Whereas, Carole Cramer is always caring and helpful to everyone;

Therefore, Be It Resolved, That the Mission College Academic Senate recognizes Carole Cramer for her many contributions to our community, faculty, and students, and

Be It Further Resolved, That the Mission College Academic Senate recognizes and deeply appreciates the dedicated service, friendly smile, and support Carole Cramer has always provided to the faculty and staff of Mission College.

A signed letter and certificate will be delivered to Ms. Cramer.

Dianne passed around the draft proposal passed on Staff Recognition Awards by the Senate in 1995. She noted that the proposal was intended to recognize "staff persons." In her view, this does not preclude faculty or administration from being nominated for recognition. Senator Patton stated her view that the intent of the proposal was to recognize classified persons.

C. Committee Appointments

1. Confirm Appoint to Datatel Implementation Steering Committee (DISC) - The Senators unanimously confirmed the appointment of Amelia Akers-Martin to DISC (M/S/U - Toppel/Smith).

2. Call for Volunteers to serve on Hiring Committee for Vice-Chancellor - Dianne announced that one faculty representative from each college will be selected to serve on the Hiring Committee for the Vice-Chancellor position, currently filled by Kirk Murray on an interim basis. A search firm will be used to conduct the hiring and a call for volunteers will be issued at the appropriate time.

1. Distance Learning Committee - No report was made at today's meeting.

2. Instructional Technology Committee Report - * Carol Toppel reported that Joni Johnson presented a copy of a letter from the Student Services Council to Kirk Murray citing their concerns relative to the implementation of the Datatel System. The primary concerns center on the fact that all student services, learning support services, and most faculty at Mission College are using Macintosh computers. When the district selected DataTel, it was with the understanding that it would accommodate a Mac environment. The implementation of DataTel at this time necessarily involves the purchase of PC computers, which, for student services alone represents a cost of $154,000. This presents enormous implications for the district budget. Where will the funding for these computers come from? The Student Services Council also questions the district's intent to continue with DataTel, particularly since other colleges have had serious and significant problems with the system. To date, the company does not appear to be living up to their commitment to the district to serve a Mac environment. Other concerns discussed by the Senators revolve around access to PARIS and STAR.

Dianne explained that the existing Santa Rosa system could no longer service the colleges and had to be changed. DataTel was considered to be the best option offered to the district; none of the competitive bidders could accommodate Mac computers. DataTel has promised to develop the software that can support Mac's. Dianne shared a diagram of how the PARIS and STAR systems can be maintained on DataTel. It was stated that there is a significant difference between maintenance and support. Amelia, as the senate's representative to DISC, was directed to consistently remind the committee (DISC) of the significance of these programs. Ian shared information, as chair of the Academic Senate for CCC's Technology Committee, that the word at the state level is that DataTel is terrible, but the other systems are much worse. It was suggested that the academic senate take a position recognizing the concerns expressed at today's meeting for presentation to DISC. There was a brief discussion on the contract and whether or not DataTel has breached the contract. It was noted that the district has already paid DataTel $1.2 million. Another point raised is that Information Systems (IS) is making academic/instructional decisions without consulting the academic Senate, which is the appropriate body for making instructional decisions.

Ultimately, Dianne agreed to draft a resolution, stating the senate's position, for the senator's consideration at the next meeting. Senator Hudak will present the senate's concerns for discussion at the next meeting of the Instructional Technology Committee.

* Carol reported that the pilot project for e-mail and duplicating services is progressing.

* Another issue that needs to be resolved is whether or not the ex-officio members of this committee will be allowed to vote. Dianne agreed that this matter should be addressed by the senate at a future meeting, and she asked Carol to draft a recommendation for the senate's consideration. AGENDA??

Dianne reminded the Senators that last fall, the senate considered and approved a policy for the allocation of faculty office space through the Office of Instruction. Today, Worku presented a proposal for the senate’s consideration to modify the existing policy.

Worku distributed a copy of the document to the members of the senate, indicating the changes by strikeouts and underlined. The proposal is to change the administration of the policy from the Office of Instruction to Administrative Services. Worku explained that all space allocations are currently handled through his office and his office has a strong linkage, and works in concert with the Facilities & Safety Committee. The change in policy would centralize the task.

In addition, the current policy recommends that a committee be formed to make recommendations on faculty office space allocations. In light of the fact that the Facilities & Safety Committee considers and allocates space college-wide, the committee is requesting that the Facilities & Safety Committee be charged with the responsibility of allocating faculty office space as well.

At this time, the senators considered the two requests presented by Worku. Dianne raised some questions regarding a proposed change on Page 3, Item IV, Step 2 (Process and Timeline) that requests faculty to relocate their offices, "when necessary," to ensure that new faculty will not be isolated in large numbers in one specific area. Dianne would like to check the original document to ascertain how or if "when necessary" changes the original intent. Until a copy of the original document is reviewed, the following motion was passed (M/S/U- Patton/Jackins) with the caveat that the change of wording on Page 3, Item IV, Step 2, doesn't substantively change the policy.

"that the Mission College Academic Senate approves the proposed changes to the Faculty Office Space Allocation Policy as presented to the senate by Worku Negash at today's meeting."

It was reiterated that the primary change is that the administration of this policy is transferred to the Administrative Services Office from the Office of Instruction.

The second request involves the policy statement on Page 3 regarding the committee that assigns offices from March through July. Worku noted that the Facilities & Safety Committee is handling all space allocation at this time. He asked if the senate would like to consider charging the Facilities & Safety Committee with this responsibility. After a brief discussion, there was consensus that it is extremely important that a considerable number of faculty continue to serve on the committee. Mike Burtch and Carol Toppel volunteered to serve on the committee along with Jim Burrell and the other members as outlined in the policy. The Senators unanimously approved the appointment of Mike and Carol (M/S/U - Jackins/Smith).

Dianne advised that she will review the original policy to alleviate her concern and will advise Worku and the senate accordingly.

The order of agenda was resumed.

Dianne reported that a style sheet has been developed and is available for the staff to use in the development of the concept papers. The time line is as follows:

Concept Papers Due March 03, 2000

Supervisors’ Review March 03 - March 17, 2000

Reading Groups’ Review March 20 - April 14, 2000

Consultant’s Review April 17 - May 05, 2000

Movers & Shakers’ Review May 05, 2000

GAP Review w Consultant May 19 - August 06, 2000

Coordinate w WVC October 11, 2000

Present to Board of Trustees December 07, 2000

Senator Toppel reported that the Safety & Facilities Committee discussed the need to consider office space, storage space, etc. Dianne noted that MBT is conducting a preliminary assessment study of Mission College facilities at this time. She remarked that MBT is very familiar with Mission College, having been involved in a number of projects at the college. The architect is taking a proactive approach, but Dianne promised to ensure that the architect’s representatives will visit the campus and consider all areas of concern that do not necessarily relate to departments. She will determine the status of the architect’s study and report back to the Senate.

B. Consider Course Renumbering Schema

Dianne explained that Don Cordero is attending a DataTel Training session and is not able to attend today’s meeting. He has reported that the implementation of DataTel will have major implications on the course numbering schema. This matter will be placed on next week’s agenda. AGENDA

A. Select Jonnah Laroche Award Nominees

Dianne reported that the senate has received five nominations, three for the Continuing Student category and two for the Transferring Student category. She asked for direction on how to proceed with the selection process. After a brief discussion, it was agreed that a subcommittee of the Senate would meet immediately following adjournment of today’s meeting and select one student in each category. Senators McGee, Smith, and Toppel agreed to meet with Dianne to make the selections.

The selections will be announced and confirmed by the senate at next week’s meeting. AGENDA

At this time, President McKay announced that she would postpone discussion on Item VIII.C (Discuss Proposal to Issue I.D. Cards for Faculty) to next week’s meeting.

1. Board Meeting - The Board meeting was a strategic conversation on the efficiency of strategic conversations. It was agreed that strategic conversation meetings would be continued. In addition, Dianne reported that she and Jim Wilczak reminded the Board of the Land Corporation that they agreed to discuss their decision-making process relative to consultation with appropriate bodies.

2. District Budget Advisory Committee - Dianne reported that DBAC’s subcommittee on the Budget Allocation Model is making progress. A major concern of the current model is how the district is funded, relative to the colleges. Another issue to be considered is how to fund non-instructional faculty into the instructional fund.

3. District Council — The council discussed the hiring procedure for the vice-chancellor. One faculty from each college will be asked to serve. Dianne noted that a policy and procedure for hiring administrators in the district is being developed.

4. Division Chair Council - The council reviewed PARIS. DIANNE??

a) Governance & Planning Council (GAP) - The council considered the senate’s proposed policy regarding cell phones and pagers, and made several recommendations. It was recommended that a background and introduction statement be written, as well a list of appropriate sanctions. The Ed Code states that an instructor has the right to suspend a student for 48 hours, which is interpreted to mean the class during which the suspension takes place and the following class. However, an infraction of this policy would not serve as grounds for failure. It was also suggested that a reference be placed in the Faculty Handbook, advising instructors of their rights and the need to notify their students of their policy in the green sheets. It was agreed that a revised draft be sent to all senators. DIANNE???

Additional information on all the above is available from the MC Academic Senate Office.

Dianne reminded the Senators that President O’Hearn will be addressing the Senate on his goals next week. Marji Knowles will update the Senate on the status of grants and contract education.

The meeting was adjourned at 3:50 p.m. (M/S/U — Jackins/Grams). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.