The minutes for the February 1, 2001, meeting were accepted and approved with the following corrections (M/S/P - Moore/Toppel):

Page 1, Call to Order/Roll Call - Pat Hudak was absent from the last meeting.

Page 3, Item VII.C second paragraph, last sentence: "Visiting members are Anne Harding and Margaret Shreck Schieck."

Page 5, Item 5 (ASCCC Report), third paragraph, first sentence: "This year, I have been appointed me to the following activities:"

No changes were made to today’s order of agenda.

IV. Oral Communication from the Public

Senator Monroe introduced new Technology faculty member Chris Martin, who is interested in serving on the Senate. Cliff noted that Chris came to us from the DeAnza College Drafting Department. He reported that the DeAnza program has been reduced considerably while the program at Mission College has increased significantly. Dianne introduced the new Associate Faculty representative, Philip Mancini to those that were not present at the last meeting.

1. Cliff Monroe announced that the Silicon Valley Engineers Week Banquet 2001 will be held February 23, 2001, at 5:30 p.m. in the Santa Clara Marriott Hotel. Cliff serves as Vice President of the Silicon Valley Engineer’s Council and, through his grant, the college is sponsoring several $1,000 scholarship awards for five engineering students and has purchased two tables at the banquet. He invited Senate members interested in attending the banquet to contact him; there are seats available.

2. Dianne announced that this evening’s Board meeting is a Strategic Conversation at West Valley College to discuss the district’s mission, vision, and goals. This is appropriate at this time as the district is undergoing its Service and Facilities Master Plan. Dianne encouraged interested Senators to attend this evening’s meeting.

A. Curriculum Committee - Dianne reported that a teleconference has been arranged with the state Chancellor’s Office to discuss the issue brought to the Academic Senate by the Curriculum Review Committee relative to the ESL/English/Reading issue. The date for the conference has yet to be confirmed and will be announced as soon as the date and time is confirmed.

B. Staff Recognition - Two staff members were named as appropriate for recognition. Carol and Dianne will draft the resolutions to be brought to the Senate for approval.

C. Committee Appointments

1. Faculty Flex Development Committee - Dianne reported that Helene Flolo has resigned from this committee as she plans to retire in the near future. Yolanda Coleman has volunteered to serve, and the Senate unanimously confirmed her appointment to the committee (M/S/U - Toppel/Mancini).

1. Instructional Technology Committee - * Carol reported that Joseph Giroux attended the last meeting and members outlined their concerns to Joseph and Luan relative to IS support. In her view, the meeting was productive and helpful. Joseph will try to attend these meetings at least once a month. The committee indicated that their main concern is assurance that computers will be made available for new faculty members. In addition, it is apparent that IS support for Windows 2000 is not yet available. A request to Staff Development will be made for training people on Windows 2000.

* The guidelines for the district’s minimum standards for IS computer support is in draft form. It will be brought to the Senate for review when ready.

* Carol has asked each division representative to determine the technological needs within their divisions over the next five years in preparation for the consultants that will be hired to develop a comprehensive Tech II plan. She asked the Senate representatives to follow through as well. This information is critical so that the consultants can determine the colleges needs for the next five years.

* Pat reported that many computers on campus do not meet the minimum configurations. He asked the Senators to inform their constituents that MACs that meet the standards will be available in the near future. Cliff reported that Mission College is a recipient of Intel’s overflow computers through the STRUT program. Approximately 90 computers are available on a weekly basis, stored in MT 20. At this time, he is working with Jason Halasa and CET to use these computers for upgrades and any computers that are down can go to Jason’s program for the students to repair.

2. Distance Learning Committee - The committee has not met since the last report.

3. Staff Development - * Betty Grayson advised that faculty and staff check the Blue Sheets for a list of technology training seminars offered through Staff Development on Wednesdays from Noon to 1:00 p.m. and on Thursdays from 11:00 - Noon or Noon to 1:00 p.m. * She reported that Staff Development is receiving a greater number of requests for assistance than the current helpers can handle. She issued a call for interested faculty and/or staff members to assist in the Staff Development Resource Center.

4. Datatel Implementation Committee - A memo from Sumi Tanabe was received by the Senate President indicating that the Datatel software (Colleague) will not be able to comply with the Senates requests that the best grade be selected over the last grade. The conversion must necessarily be implemented as simply as possible. Once the system is up and running, customized changes may then be implemented. There was a question as to whether or not a student can petition through Academic Council for the "best grade," and Dianne agreed to investigate the matter and report back to the Senate.

* Discussion continued, and it was noted that because Datatel is an integrated system, the two colleges will have to make some adjustments. Among those is telephone registration. Mission College traditionally permits telephone registration through the first week of classes. West Valley College traditionally cuts telephone registration off on the first day of classes; the instructors wanted the ability to sign add slips if seats were available. If telephone registration is cut off on a Monday and the first meeting of a class is on Tuesday, the students are prevented from registering for the Tuesday class. Sumi has recommended that an alternative process be implemented, one that allows for telephone registration to be phased out during the first week once the class has met. The two colleges need to implement a unified process. Another major concern has to do with web registration, which may not be implemented until July, thus eliminating web registration for summer school and the fall semester. At the Student Services Council meeting, Dan Matarangas reported that approximately 400 students a day register by telephone, and the maximum in-line registration is approximately 300 students per day. This presents a major handicap to growth. Dianne offered to agendize this matter if necessary.

* There was a brief discussion on end-user training by Datatel through Staff Development. The position held by Bev Ledwith has not been filled, and there is no designated trainer for that purpose.

5. Workforce Development Committee - This committee, chaired by Lin Marelick has discussed the Tech Prep Committee being essentially the Workforce Development Committee. The Tech Prep Committee represents all the vocational programs in the college. Cliff suggested that those interested in serving on the committee contact Lin. He reported that he is currently working on articulation through Workforce Silicon Valley and the college, tying together the schools with courses that fit the description of beginning MC courses in drafting, electronics, possibly Health, etc. to develop a pathline between high schools and Mission College programs.

* The committee is also participating on the Silicon Valley Beach Alliance. All tech prep representatives and coordinators at all community colleges in the valley and Cabrillo, meet once a month to discuss articulation agreements and how they function on a regional basis. They will be applying for a grant to fund a full-time person to assist.

* An award assembly will be held at Oakgrove High School on May 17th that he and Lin will participate in.

* The committee is preparing to write the new grant for Tech Prep, building the needs for future tech programs. The committee is seeking input and anyone interested is invited to attend the Workforce Development Committee meeting. Cliff praised Lin’s leadership.

* Dianne stated that if, in fact, the Workforce Development Committee (a Senate committee) is folding into the Tech Prep Committee (not a Senate committee), then the committee representation needs to be revisited. Dianne will confer with Lin on this matter and report back to the Senate.

6. Alternative Calendar Committee - The first meeting of this committee is scheduled for Wednesday, February 21, 2001, from Noon to 2:00 p.m. at Mission College, Room 219/220. Mary Moore and Jane Patton will keep the Senate apprised on the progress of these meetings.

The Senators were asked to bring this proposal to their constituents for comments and/or concerns. It was reported that the only concerns were those addressed at the first reading of this document, relative to maintaining the security of videos, cassettes, and instructors rights to reserve. These issues are addressed in the policy, and the Senators voted unanimously to approve the New Video Collection Policy as submitted (M/S/U - McGee/Monroe).

B. Consider Approval of Technology Committee Structure

As agreed upon the approval and implementation of the existing structure last year, the Senators revisited the current structure to determine its viability and whether or not it should be continued or amended. It was determined that the flow chart does not accurately reflect the structure, process, and responsibilities for each segment of the structure. Senator Hudak agreed to indicate the recommended changes on the flow chart and bring it back to the Senate for consideration at its next meeting. Dianne emphasized the importance of establishing a viable structure prior to the selection of an interim Dean of Technology. Carol reported that the Instructional Technology Sommittee meets on the second and fourth Wednesday of each month from 1:00 p.m. to 2:30 p.m.

Discussion ensued on the Distance Learning Committee, and the Senators agreed that membership should include at least one representative from every division in order to ensure that all divisions have a voice. Presently, the membership consists of interested parties. It is extremely important, however, that each division be involved and aware of distance learning issues. It was also suggested that the Institutional Designer and the Webmaster be included as ex-officio members of the committee. Additional information is available from Chris Moyers or Carol Toppel.

A. First Reading of Proposed Changes to Chapters 3, 5, and 6 of Board Policy

The Senators received draft copies of the proposed changes to Chapters 3 (Student Services), 5 (Human Resources), and 6 (Business Operations) of the district’s Board policy. Dianne asked them all to review the proposed changes and be prepared to discuss them at the next Senate meeting. Any language dealing with procedures has been deleted from the policy and a procedures manual will be developed. The reviewed chapters will be forwarded to the District Council for consideration prior to presentation to the Board.

B. Discuss Concerns re: Candidates for MCAS President

Dianne explained that it is time to recruit academic senate presidential candidates. She asked for the Senators’ views on whether or not a division chair can serve as the senate president or if it represents a conflict of interest. Discussion ensued, with several Senators stating clearly that they felt wearing these two hats did indeed represent a conflict of interest and that serving in a dual capacity is an overwhelming responsibility for one person. The Academic Senate President speaks on behalf of all faculty and is the voice of the Senate at Board meetings, as well as college and district committees. It would take an unusually objective individual to play both roles.

Dianne also noted that the constitution states that only a current or past Senator can be considered for the office of president. To accept candidates without past or current experience would require a constitutional change. She asked the Senators if they would consider waiving that portion of the constitution in the event that a potential candidate has not served on the Senate but has considerable experience in the areas of senate responsibilities. The Senators indicated that a senate president should have served on the senate. It was agreed that the senators will review a list of past senate members and recruit candidates from that list. A call for candidates will be issued early in March with an election to be held the first week of April.

The space to be vacated by the Library when it moves to its new facility has been proposed for office and classroom space. The college is in desperate need of both classrooms and offices, and GAP has recommended the use of one-time PFE money to build six temporary classrooms and offices. Senator Patton has raised the issue of quality of the learning environment since the initial plan for the new classrooms is designed similar to the classrooms that currently exist on the west side. These rooms are inadequate and poorly designed for instruction; they are not sound-proof and instruction is often difficult because of the noise level.

Dianne brought the concern to GAP and explained that the metal dividers in the existing classrooms are hollow and act as amplifiers. The GAP proposal includes insulation of the metal dividers, which will reduce the transfer of sound. The new rooms cannot be completely sound-proofed without involving the third floor ceiling, which contains non-friable asbestos. The college is in line for complete refurbishment of the third floor by the state within two to three years. At that time, it would be possible to sound-proof the classrooms. Dianne requested that the Senators discuss the matter with their constituents and bring comments and/or concerns back to the Senate for further discussion, if necessary.

1. GAP - Dianne reported that GAP discussed the Big Ticket Items (BTI) and forwarded its recommendations to CBAC to be processed through the CBAC budget process. She expressed her view that GAP did a good job of rating the BTIs.

2. CBAC - Dianne advised that the CBAC budget process time line has been delayed in order to accommodate the decision making process relative to BTIs. Another point of discussion concerned funding for summer school. In the past, summer school has been funded solely out of remaining carryover funds; there has never been a separate budget item for summer school. This is not in keeping with a good budget model. In the new model, any carryover funds that are left after summer school is funded is considered one-time new money folded into the current budget process. It comes into play at the top, goes toward BTIs, and the remainder is allocated back into the budget process. CBAC is preparing a recommendation for funding summer school through the new budget model.

* E&FMP - Dianne raised the concern that the college as a whole has not engaged in any discussions and/or preparation of the recommendations that have been developed based on the college’s concept papers. She recommended that GAP resolve that concern as soon as possible. It is her hope that an opportunity for discussion on the recommendations will take place shortly.

* Movers & Shakers Retreat - A retreat on the college’s organization, and hopefully E&FMP, will be held Friday, April 27, 2001, from 9:00 a.m. to 4:00 p.m. All Senate members will be invited. Dianne encouraged all Senators and faculty at-large to attend if at all possible. When the college’s organization and its educational and facilities master plan is discussed, it is critical that the faculty’s voice be heard.

3. District Budget Advisory Committee - This week’s meeting was canceled.

a) District Council - The council has met and is working on the district’s Service and Facilities Master Plan.

b) District Joint Accreditation Steering Committee - Accreditation is progressing. Dianne reported the concerns of the Financial Standard Committee relative to retirement benefits and how they are to be funded to the committee. These concerns have been written into the standard committee’s report. It is her view that these concerns must be seriously considered and addressed as they are currently included in the committee’s draft. It is her hope that these concerns will be addressed prior to the final draft of the report.

* The Accreditation Team’s site visit to Mission College will take place on October 16-18, 2001.

c) Mission Administrative Team - Discussion at this week’s meeting concerned the 25th anniversary celebration to be held 2001/02 academic year. Activities are being considered, culminating with commencement next May. There will be a gala of some sort, and an official opening of the Library will be part of the celebration. A committee is being formed, and anyone interested in participating in planning of the event is welcome to join the committee.

* Enrollment - Dianne reported that the college’s enrollment is going well, meeting all of its goals, including the growth goal for this year.

* Datatel - Dianne advised that Sumi has been assigned 50% to coordinate the student module at the district level.

1. Letter dated February 2, 2001, from the Accrediting Commission for Community and Junior Colleges re: Report on the January 7-9, 2001, Commission Meeting.

1. The Academic Senate for CCCs’ publication on, "A Re-Examination of Faculty Hiring Processes and Procedures," adopted Fall 2000.

2. The agenda for the February 15, 2001, meeting of the Mission-West Valley Land Corporation.

3. The minutes for the DBAC meeting on January 31, 2001.

4. The agenda for the February 7, 2001, meeting of the District Council.

5. The January 29, 2001, issue of FA NEWS from Foothill-DeAnza Faculty Association.

1. NISOD’s 23rd Annual International Conference on Teaching and Leadership Excellence will be held in Austin, Texas, May 27-30, 2001.

2. The Accrediting Commission for Community and Junior Colleges is conducting a search for interested candidates to fill the position of Executive Director of the Accrediting Commission. Applications are available from the Senate office and must be submitted by April 10, 2001.

3. The 2001 Community College Counselor Institute, "Ensuring Transfer Success, will be held in San Francisco, April 23-24, 2001. Workshops will be focused on addressing transfer issues at the UC and CSU.

4. UC, Santa Cruz Academic Employment Opportunities Bulletin.

5. The ASCCC Occupational Education Committee, chaired by Lin Marelick, is sponsoring the Vocational Education Faculty Leadership Institute, to be held at the Santa Cruz Chaminade Conference Center on March 23-24, 2001. The committee is also in the process of developing three papers, one on the Workforce Investment Act (WIA), on Cal Works, and on the Economic Development Program ED>Net.

1. Discuss Concerns re: the Future of the Pass The Torch Program (McGee) AGENDA

The meeting was adjourned at 4:03 p./m. (M/S/U - Hudak/Estrada). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.