I. Call to Order/Roll Call

The meeting was called to order by President Don Cordero at 1:30 p.m. Senators present: Margaret Boone (AAS, Ext. 3313), Lois Carroll (Instructional Support Serv., Ext. 3226), Betty Christopher (Commercial Services, Ext. 3341), Don Cordero (Pres/Counseling, Ext. 3142), Amy Grams (Associate Faculty, Soc Sci, Ext. 2195), Judy Hooper (Student Services, 3146), Dianne McKay (Communications, Ext. 3148), Mike McKenna (AAS, 2752), Peggy Messerschmidt (Communications, Ext. 3415), Cliff Monroe (Technology, Ext. 3349), Diane Pette (Student Services, Ext. 3138), Clint Poe (Natural Science, Ext. 3436), Joan Powers (ESL, Ext. 3401), Helayna Thickpenny (CATA, Ext. 3368), Karl Ting (Math, Ext. 3442), and Wilbert Xu (Social Science, Ext. 3447). Also present: Husam Asfoor (ASB Rep) and Diane Lamkin (Curriculum Committee Chair). Guests Present: Chica Brown, Cheryl Carter (AGS Pres), Laurie Collins, Linda Reterrath, and Rebeca Sanchez.

II. Approval of the Minutes

There are no minutes to approve today.

III. Order of the Agenda

The following changes were made to today's agenda:

Item VII.B will be addressed to accommodate Linda Reterrath.

Item VIII.C will be postponed to a future agenda.

Item VIII.H (Discuss Memo from Director of HR to Chair of Curriculum Committee re: Load) will be added to today's agenda as an emergency item (M/S/U - Thickpenny/Pette).

IV. Oral Communication from the Public

Cheryl Carter, President of AGS, announced that the Honor Society is currently soliciting new members and would like the faculty to support the AGS and announce that the Honor Society is open for new membership. The deadline for application is February 28, 1997, and applications are available in the ASB office and at the Counseling desk. There are a number of advantages to being a member of AGS, one being scholarships ranging from $200 to $750. There will be a coffee clatch on February 20, 1997, at 2:00 p.m. in Center Space, providing information and encouraging membership.

V. Information & Announcements (College & District)

1. Don reported that the Candidate's Support Statement for Cliff Monroe as the college's nominee for the Hayward Award was prepared and forwarded directly to the state Academic Senate for consideration.

2. A tentative date for a District Academic Senate meeting has been set for March 11, 1997, at West Valley College from 2:00 to 4:00 p.m. The agenda will include Common Course Numbering, Load Book Issues, and the ChAdCo issue. Don reported that he and Joan

forwarded the resolution on ChAdCo directly to the Board. A workshop will be held on

March 19, with the Chancellor and others that is intended to deal with the ChAdCo issue.

3. The Summer Leadership Institute will be held in June. This is intended for the next Academic Senate President, and Don urged all the Senators to consider running for the position.

4. Marjorie Knowles is on assignment to Shanghai and needs to be replaced on the Balance of

Curriculum Committee. Don encouraged the Senators to recruit a replacement from letters and science. A faculty member from the vocational education area is also needed to serve on this committee.

5. Don called for interested Senators to serve on the ACE/Senate subcommittee to obtain PG&D credit for serving on the Academic Senate and the Curriculum Committee.

VI. Administrative Business/Actions/Appointments

A. Staff Recognition - No motions were made at today's meeting.

VII. Old Business

A. Progress Report on Implementation of Senate Goals for 1996/97

The Senators reviewed the list of the Senate's goals for 1996/97. Don encouraged the Senators to share the Senate's goals with their constituencies.

1) Develop a procedure and the process needed to establish a new department. Develop a procedure and the process for expanding, combining, reducing or deleting existing departments or programs. (This would probably be done in conjunction with ACE and the Performance Goals Committee.) Possibly write a position paper.

2) Collaborate in the development of a more effective recruitment plan for Mission College. (Need to define some target (student) populations or Mission College programs or community trends.)

3) Develop a Shared Governance Plan for Mission College. Revise District Shared Governance Policy so it more closely matches AB 1725 and the prerogatives of the Academic Senates.

4) Develop a plan and process for evaluation of administration.

5) Continue and enhance collaboration with the West Valley College Academic Senate.

6) Revisit last year's goals and prioritize them. E.g., Examine existing committees and the process to sunset a committee.

With regard to #1, Don reported that he has developed a plan, and he brought it to the Division Chairs (DC's) for consideration. The DC's are planning to develop a "venture capital" fund - a fund available for the implementation of new programs. Revenue may be taken from the parking lot fund. In addition, the Balance of Curriculum (BCC) has a working proposal for the Performance Goals Committee. The proposal will include WSCH goals for programs to meet and suggestions as to how to review and revise the WSCH goals as required for the allocation of FTE. Also, the BCC is also considering the development of criteria for the elimination of programs.

Relative to #2, Don stated that the BCC has undertaken a task, looking at potential student targets. The day students and evening students generate roughly the same number of WSCH even though there are more evening students than day students. However, if we do away with one program, we will lose one target group, and we will have to develop another program which will meet demand. The recruitment plan for Mission College has to be formalized.

As to goal #3-5, a document on shared governance is in progress, no progress has been made on the evaluation of administration, and our District Academic Senate meeting last December was meaningful and fruitful. Don meets regularly with Joan Sarlo, President of the West Valley College Academic Senate. In addition, the Senate Presidents and the college Presidents also meet on a regular basis.

Goal #6 which deals with last years' goals, the Balance of Curriculum Committee has written a preliminary document on the college's curriculum, which Don will forward to the Senators next week. (Don - May I please have a copy?). The reciprocity agreement has been completed, and Mike is dealing with the community. As for Distance Learning, the technology has come into play, and nothing has been done on advisory boards for programs. Innovation and creativity is alive and well. Don encouraged all the Senators to become knowledgeable about the budget allocation model. The amount of WSCH tips the balance of the funding, and he has suggested to the OIG that a specific goal of the college should be to reach a 50-50 split in terms of allocation of resources. The Senate has taken charge of graduation and the Senate is considering the integration of general education and vocational education.

Don passed around a document indicating where our high school students are coming from, and some information on assigned time for our division chairs and the amount of FTE for Mission College and West Valley College Division Chairs.

As agreed, the next agenda item to be discussed will be Item VIII.H.

VIII. New Business

H. Discuss Memo from Director of HR to Chair of Curriculum Committee re: Load

Diane Lamkin, Chair of the Curriculum Committee, received a letter from Kirk Murray, the Director of Human Resources, and Tim Jackins, ACE representative, addressed to herself and the WVC Curriculum Committee Chair, Dan Varty. The letter requests that the Curriculum Committee consider giving recommendations to Kirk and Tim about how to assign load courses. The rationale for the request is that the Curriculum Committee has spent more time reviewing proposals for new courses and has a better understanding of what is involved in teaching the course. In her view, assigning load is not the responsibility of the Curriculum Committee. The committee's responsibility is to ensure that the students are getting enough credits for the work involved in the course, not to determine the number of hours a faculty member should be paid. Diane reported that the West Valley College Curriculum Committee has rejected the proposal. Since the Curriculum Committee is a standing committee of the Academic Senate, she has brought the matter to the Senate for direction.

Discussion ensued, and the Senators agreed that it is imperative that faculty retain control over load as well as the balance of curriculum. The district's Load Book is in a chaotic state, and there is currently a process for making recommendations on Load to ACE and the now disbanded District Load Committee. Don suggested that Kirk, Tim, and Carolyn be invited to discuss this matter with the Senate. This item will be placed on the agenda for February 27, 1997. It was noted that a District Academic Senate meeting has been tentatively scheduled for March 11, 1997, at 2:00 p.m. at West Valley College, and the agenda will include Curriculum and Common Course Numbering and Load Issues. ACE is very concerned about differences in load between the two colleges for the same courses.

VIII. New Business

A. Participation of Senators in Statewide Academic Senate Meeting in San Francisco

The Spring Session of The Academic Senate for California Community Colleges will be held in San Francisco from April 10-12. Don urged the Senators to attend at least one day's activities and to apply for Staff Development funds for the registration fees.

As agreed, the order of agenda was changed to accommodate the arrival of Linda Reterrath.

VII. Old Business (Continued)

B. Consider Proposal from Program Review Committee

Linda Reterrath distributed information on how other colleges share program review reports. The committee is looking at other models in an attempt to determine how to best distribute program review information to those who need the information and reduce the work load in an organized fashion. One idea is to provide one form to departments to be filled out each year with detailed updated information on their programs that is required by various committees. The form can then be distributed to committees that need the information, such as Performance Goals Committee and DBAC. The Program Review committee has prepared a draft form, and they would like to form a task force that includes representatives from the pertinent committees to ensure that required information is listed on the form. She asked the Academic Senate to support this proposal. Linda would like to see the task accomplished by the end of the semester, which will complete her term of office as chair of the committee.

A motion was passed to establish a subcommittee task force of the Senate to work with the Program Review Committee to further develop a form that will be more useful for the transmittal of program review data and recommendations (M/S/U - Powers/Pette). It was suggested that the subcommittee include people involved with the college's strategic plan, because program review should serve to promote and enhance the direction of the college as outlined in the strategic plan.

Linda noted that she completes her term as Chair of the Program Review Committee at the end of this semester. A call is out for a new chair, and Linda noted that .2 release time is allocated for this position. One of the main qualifications necessary is organizational skills. Don acknowledged the task that the chair and committee members face; program review must be considered a relevant activity.

VIII. New Business (Continued)

B. Review & Discuss Draft of MC Shared Governance Policy/First Reading

The shared governance draft has been distributed to major campus groups, and the administrators have indicated they have some questions, particularly in regard to the prerogatives of the Senate. Chica Brown reported that the ASB members are reviewing it. Don noted that the Classified Senate is currently inactive primarily because classified staff from certain areas find it difficult to attend meetings. The CBAC is investigating the possibility of providing funds to hire part-time people to float around the college; this will allow staff participation in shared governance.

Those present reviewed the document and discussed certain sections of the document, particularly the faculty hiring process and who makes the final decisions regarding hiring. Tape gone again. Faculty hiring should lie in the hands of faculty. The administration should be consulted in addition to other people on campus in order to determine the larger picture, but faculty hiring must remain under the purview of faculty. Tape gone again. Don pointed out that the Academic Senate is the only body that has the legal right to go directly to the Board. Don offered to discuss the section on faculty hiring further with Lin. Tape gone again.

something about two student reps.Page 3, 5.5.1 Tape gone again. most of side 2 and side 3

The Senators agreed to share the document with their constituents, review and incorporate any recommendations into the document and bring those recommendations back to the Senate for consideration.

C. Discuss Usage of Computer Laboratories

This item was postponed to a future meeting.

D. Establish Tenure Review Committees

Don will call each of the Senators to determine if their departments/divisions have any new faculty members on the tenure track and whether or not the tenure review committees have been formed. These teams must be appointed and approved by the Senate in accordance with Article 26 of the ACE Contract.

E. Discuss Role, Membership, and Charge of Senate Committee on Workforce Prep.

Margaret Boone prepared and distributed a draft charter for the Senate's committee on Workforce preparation.

(Can I have a copy please? GRA Ck w Margaret if DC doesn't have) TAPE GONE AGAIN. Membership was discussed, and it was agreed that there should be representation from each of the following groups as indicated below:

Basic Skills (2)

Voc Ed (5)

Students (2)

L&S (2)

Classified (2)

The draft was reviewed and approved (M/S/U - Pette/Thickpenny) by the Academic Senate as presented with the membership outlined above. The Senators complemented Margaret on a job well done.

F. Discuss Role, Membership, and Charge of Joint Senate/ACE Committee on Overload for New Faculty Hires

Don says he's sorry - he made a mistake on this. Was this postponed or what??

G. Review Computer Applications Course Policy

Don will send the Senators copies of the policy for them to review. There are proposals being presented to the Curriculum Committee that will contradict the policy and we need to consider modification of the policy. This item will be placed on a future agenda.

The remaining agenda items were postponed, and the meeting was adjourned at 3:30 p.m. (M/S/U - Hooper/McKay). These minutes are respectfully submitted by Grace Hazán, Academic Senate Secretary.