The minutes for the February 3, 2000, meeting were accepted and approved as submitted (M/S/U - Flolo/Jackins). Betty Grayson acknowledged that the correction to the January 27th minutes regarding the recommendations of the PFE Committee is now accurate. The PFE Steering Committee made its recommendations to the EMT. Do we really need this??

The Senators agreed to reorder the agenda as needed to accommodate guests (M/S//U - Jackins/Toppel).

IV. Oral Communication from the Public

Betty Grayson introduced Karen Gobbi, the newly hired Coordinator of Staff Development and Training. Her position is a district classified position, housed in Human Resources and located on the Mission College campus in the Staff Development Resource Center. Karen stated that she is currently visiting both campuses to meet people and become oriented to the colleges. She intends to spend at least 50% of her time at Mission College.

1. The state Chancellor's Office is soliciting nominations for the California Community Colleges Educational Technology Awards. This program honors campus projects that have identified and solved significant problems worth of emulation - to serve users, provide for professional development of campus constituencies, or otherwise apply the potential of educational technologies to the business and mission of the institution. The categories for awards are: Technology Focus awards, including Technology Applications and Distance Learning; Excellence in Leadership and an award for the Chancellor's Office TIPS newsletter, "Contribution of the Year." The deadline for submitting applications to the state Chancellor's Office is February 15. Application forms are available on the Chancellor's Office web-site at www.cccco.edu. Dianne reported that a nomination for Ian Walton has been submitted and the Senators agreed, by consensus, that the Senate support the nomination with a cover letter. Any number of nominations may be submitted and endorsed by the Senate. Dianne - Just FYI - this letter came in November and was listed in the minutes in December.

A. Curriculum Review Committee (CRC) - Betty Grayson reported that the committee has completed its first readings on submitted proposals and are prepared to place these courses in the schedule and catalog. This has been a monumental task for the committee, and she advised that she intends to put forth a request for PFE funds for .2 release time to be allotted to the chair of the committee for the next two years, in addition to the .1 release time provided by the Senate, for a total of .3 release time. She explained that she has been averaging 12 hours per week on committee work and currently receives .2 release time from the Academic Senate. Her proposal is that .1 of the release time provided by the Academic Senate be returned to the Senate for the President's use. In light of the changes in staffing of the Office of Instruction, she is also requesting support for an hourly assistant in that office. She indicated that a portion of the monies will be used to train division representatives to the CRC. Under the current policy, the division representatives are supposed to review proposals from within their division with regard to format, language, etc. This is not occurring, and the committee, primarily the chair, has been fulfilling this responsibility. Appropriate training of division representatives should solve the problem.

B. Staff Recognition - Dianne advised that several people have suggested specific candidates for the Senate's Staff Recognition Award. However, the resolutions have not been forthcoming. She clarified the process: the resolution must be written by the proposer, brought to the Senate secretary, who will then put the letter on stationery and create the certificate in time for the next Senate meeting. A question was raised about the original intent of the Staff Recognition program, and it was agreed that the original proposal will be researched and brought back for review and discussion. AGENDA Dianne — I Have original proposal as submitted by Don Cordero and approved by the Senate in December 1995.

C. Committee Appointments - No committee appointments were made at today's meeting.

1. Distance Learning Committee - No report was made today.

2. Technology Committee Report - * Carol Toppel advised that the pilot implementation of the E-Mail Duplicating proposal is progressing. Ten faculty members, both full-time and associate faculty, have been selected to participate in the pilot study. * It is the intent of the committee to replace aging hardware. * She reported that the Boot Camps will start within two weeks. Several workshops have been held already/ * The committee would like to expand its membership by adding the Lab Faculty Specialists to its roster as voting members. The Senate was asked for direction on this matter. After a brief discussion, the Senators agreed, by consensus, that the Lab Faculty Specialists should be added to the membership of the committee. The question of whether or not they should be voting members was postponed. DIANNE — til when???

3. PFE Steering Committee Report - Betty reported that $72,000 in PFE funds for this year has been allocated to Mission College. The committee considered a number of options for allocating these funds and agreed to tie in this year's money with the money to be received next year. An opportunity to request funds for this year, however, will be provided. The committee also agreed to commit $11,000 of PFE funds to the UCSC Transfer Program for students for one time only this year.

4. Others - No other reports were made at today's meeting.

As agreed the Order of Agenda was suspended and moved to Item VII.A to accommodate guests.

Dianne explained that the deadline for submitting the concept papers is March 3, 2000. The Governance and Planning Committee (GAP) is serving as the steering committee for this process. Approximately six reading groups will be established to review the concept papers, to be returned to the writers with any comments, recommendations for revision, etc. Each group will consist of six or seven people, including faculty, administrators, and students. Lee stated that the process may include an all day retreat to discuss the papers and to outline a direction for the college. Guidelines for readers will be provided (rubik???) dealing with internal and external validity, feasibility, and a tie-in to the college's goals. Concept papers are to be based on current curriculum/programs, as well as proposals for the future, with supporting data that these proposals will meet the needs of the students and the community.

Senators Akers-Martin, Burtch, Costanza, Hudak, McGee, and Patton agreed to serve as readers along with President McKay. Dianne stressed the importance of the Senate's participation in this process.

As agreed, the Order of Agenda was suspended and moved to Item VIII.B to accommodate guests.

B. Presentation by IS on Implementation of Datatel System

Joseph Giroux (Director of Information Systems), Kirk Murray (serving as Chair of the Datatel Implementation Steering Committee {DISC}), and Sheri Taylor (Project Manager) attended today's meeting to provide the Senators with information on the implementation of the Datatel system. Ms. Taylor stated that DISC has been meeting regularly, and referred to a handout that contained a list of the members of the various teams, their chairs, and their function. Included in the handout is a summary of the issues experienced at Contra Costa Community College during the implementation of the Datatel system within its district. Ms. Taylor explained that specific issues and problems experienced at Contra Costa CC, and how they were resolved, have been studied and steps have been and/or will be taken to circumvent those problems during implementation of the system within our district. We are at an advantage in that we know the problems that developed in other colleges and how to avoid them. It was noted that DISC has a web page on PARIS with minutes of the DISC meetings, and other general information. Each team will keep the college updated as their work progresses.

Discussion veered to concerns relative to the use of MAC's and PC's. Ms. Taylor explained that Datatel is in the process of developing software (DaVinci) that will interface with Mac's as well as PC's. It is anticipated that the product will be ready for use next semester. However, the Finance Department will "go live" and operate under the new system by May 1, 2000. Since the software is not yet available, PC's will be purchased for that department. It was noted during discussion that the DaVinci software will only be able to interface with G3 Mac's and above.

Another concern raised is how the system will deal with the differences between the two colleges, for instance course numbers. There is particular concern that the system may drive or direct curriculum, rather than the system accommodating the differences. Ms. Taylor stated that the system provides options during the implementation of the system and it is possible for the system to support the differences between the colleges. This issue will be considered during curriculum training, which begins this month, and through registration and academic history. She explained that as each committee goes through training, issues will be identified and tracked by the chairs of each committee who will maintain an on-going list of issues. As the issues are handled, they will be removed from the list. In addition, as key people complete their training, they will know the issues and the options and be able to make informed decisions.

It was noted that the STAR system is used by the college at the present time to track lab students, and a question was raised if and how the Datatel System will interface with STAR. There is a rumor that the district intends to drop PARIS and STAR. Joseph stated that the rumor is not true. He explained that PARIS will change over time. It is anticipated, however, that the functionality of the Datatel System can be used to enhance PARIS and may take over some of the PARIS functions. Over time, it is expected that we will not have to support two distinctly different systems; we hope to gradually blend the two systems together. STAR runs on PARIS somewhat independently. He expects that Datatel will be integrated and replace STAR in the distant future. Some components of PARIS may remain where they are, and other components may be replaced in PARIS. Ms. Taylor explained nothing will be taken away until it can be replaced within "Colleague." At this time, there is nothing in "Colleague" that supports STAR.

As discussion continued, it was noted that Mission College does not have a faculty representative on DISC. Dianne asked the Senators to consider serving on this committee in order to ensure that our concerns continue to be addressed. Until a representative is found, Sheri recommended that any concerns be forwarded to the committee via MC representatives serving on the committee. The committee meets on alternating Tuesdays, via video conference, from 3:30 p.m. to 5:00 p.m. (Dianne - don't forget Amelia said she is interested in serving. we should appoint her officially at the next meeting. AGENDA??)

Dianne thanked everyone for coming and Sheri stated that the lines of communication will remain open and people will be informed as implementation of the system progresses.

Discussion continued after the visitors left. It was reported that major questions asked of the vendors during the request for proposals included questions on how the system will work with PARIS. "Colleague" was not part of the original discussion. The demonstration by Datatel did not work on the Mac's, but Datatel promised the software last year, as well as promising that all problems would be resolved. Apparently, we rely on consultants for advice, as we did with the phone system, and the advice may not always serve us well. It was agreed that we have to change the Santa Rosa system, and the Datatel system seems to be best able to deal with our needs. Contra Costa Community College had problems because they tried to customize the system as it was installed. We have been advised to install the system as designed and go live only with tested sections. The Senate will continue to monitor the implementation process as it progresses.

At this time, the Order of Agenda was resumed.

A first draft of a proposed policy statement was reviewed and discussed. Several recommended changes were proposed and accepted. The Senators agreed to accept the policy as amended (M/S/U — Toppel/Akers-Martin). Senators Patton and Toppel will take the proposal to the College Governance & Planning Council for consideration.

Senator Hudak noted the specific changes made to the proposed policy based on the Senate’s recommendations made at last week’s meeting. The Senators accepted and approved the revised version of the policy (M/S/U — Patton/Flolo).

Dianne advised the Senators that no applications were submitted to the Senate office. Hence, the college will not submit a nomination this year.

1. Board Meeting - * President McKay reported that a very lengthy discussion took place at the last Board meeting on the phone system, with representatives from Pacific Bell and Williams (Nortel representatives) fielding questions from the Board, the Senate Presidents, and others. Pacific Bell was very responsive and accepted its share of the responsibility. Appreciation for the endeavors of Dale Pifer were expressed and acknowledged. It was agreed that additional training on the system should take place in the near future. * Dianne reported that Jane Wong has been selected to fill Bruce Robertson’s position. The same hiring committee will conduct the hiring process for Ron Mayorga’s position.

2. District Budget Advisory Committee - The Budget Allocation Model Subcommittee met with consultant Joseph Newmeyer from the state Chancellor’s Office to study, review, and discuss the current model. Mr. Newmeyer commented that the Faulty Allocation Process and the Associate Faculty Allocation formulas are well done and should be retained as part of the model. In his view, however, District Services should be allocated ample funds to operate and no more. The remainder of funds should be distributed to the colleges. The review is progressing nicely, and Dianne expects a recommendation to be made in the near future.

3. District Council - The phone system was discussed with representatives from Williams and Joseph Giroux, Director of Information Systems. Dianne suggested that additional training on the phone system be conducted during division meetings.

4. Division Chair Council - No report